Controller

Vaco; New York (NY); Hybrid; USD 90,000 - 103,000; Full time

Job summary

Non-Profit Organization in Midtown Manhattan is seeking a Controller for a temporary-to-permanent engagement. The role is hybrid, with three onsite days per week, and pays $65-$75/hr to manage all accounting operations and reporting.

You will lead disbursements, payroll, and close processes, ensure compliant reporting, and coordinate with external auditors and donor-funded programs. This position offers a strategic leadership opportunity within a mission-driven organization.

Responsibilities

• Leads core accounting functions: disbursements, receipts, payroll processing, and reconciliations.
• Oversees fiscal close: GL analyses, journal entries, and adjustments.
• Administers Blackbaud Financial Edge NXT accounting system.
• Manages cash flow, forecasts disbursements, and follows up on delinquent donor pledges.
• Produces monthly internal financial statements.
• Manages vendor payments and reporting compliance for funders.
• Directs external audit processes and ensures compliance with deadlines.
• Prepares schedules for Form 990 and annual financials.
• Drives audit remediation and updates Finance Policies.
• Partners with CFO on strategic financial processes.
• Leads process-improvement initiatives across the organization.
• Supervises staff accountants and accounts payable.
• Collaborates with VP FP&A on strategic reporting and board-level analyses.

Job description

Client: Non-Profit Organization

Role: Controller (Temporary to Perm)

Pay Rate: $65-$75/hr

Location: Midtown, Manhattan - Hybrid, 3 days a week onsite

Job Description

• Day-to-Day Accounting: Leads the management of all core accounting functions, including disbursements, receipts, payroll processing, and reconciliations.

• Month-End & Year-End Close: Oversees and participates in the fiscal closing process, including general ledger account analyses, journal entries, and adjustments.

• Systems Administration: Serves as the primary administrator and power user for the Blackbaud Financial Edge NXT accounting system.

• Cash Flow Management: Actively manages cash flow, forecasts disbursements, and directs follow-up on delinquent collections and outstanding donor pledges.

• Financial Reporting: Produces accurate monthly internal financial statements.

• Vendor & Partner Management: Ensures timely vendor payments and oversees reporting compliance for government agencies, foundations, national affiliations, and other funding partners.

• Audit & Compliance Leadership: Directs workflow and communications with external auditors to ensure compliance with deadlines and filings (OMB Uniform Guidance, Form 5500, Form 990, etc.).

• Tax Preparation: Prepares key schedules for and assists in the preparation of the annual Form 990 and Annual Financials.

• Audit Remediation: Coordinates corrective action plans with process owners to address any findings or recommendations from annual audits.

• Policy Maintenance: Monitors and updates the organization's Finance Policies & Procedures Manual as needed.

Program Support and Analysis

• Strategic Reporting: Collaborates with the VP of Financial Planning & Analysis to produce financial reports for Finance Committee analysis, board reporting, and executive decision-making.

• Departmental Partnership: Liaises with program Vice Presidents to evaluate the financial impact of departmental services, identifying potential opportunities and risks.

Team Leadership and Special Projects

• Team Supervision: Manages and mentors a team of staff accountants and accounts payable specialists.

• Process Strategy: Partners with the CFO to set the strategic and tactical direction of financial processes, workflows, and cross-departmental communications.

• Special Initiatives: Leads organization-wide projects focused on process improvement, automation, and operational innovation at the direction of the CFO.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.