Grant Accountant

Bell & Associates, Inc.; San Antonio (TX); On-site; USD 70,000 - 90,000; Full time

Job summary

Bell & Associates, Inc. in Texas is seeking a Grant Accountant to oversee centralized accounting and financial reporting for assigned grant portfolios, including invoicing and fund collection.

You will ensure compliance with federal/state grants, manage AR month-end close, prepare grant reports, and support audits while coordinating with stakeholders to meet deadlines.

Qualifications

• AR experience with general ledger.
• Knowledge of GAAP and grant reporting requirements.
• Experience with budgeting and financial reporting.
• Familiarity with contract/grant administration and monitoring.
• Proficiency in spreadsheets and accounting software (Acumatica, Workday, US Gov PM Systems).

Responsibilities

• Plan, organize, and coordinate centralized accounting and financial reporting for grant portfolio.
• Create and prepare invoices for state or federal contracts and collect funds.
• Ensure compliance with grant contracts and applicable guidelines.
• Coordinate with personnel to support expenditure of grant funds.
• Prepare fiscal reports and ensure timely submission.
• Close AR monthly and reconcile to GL; maintain grant calendar.
• Prepare AR subsidiary reports and reconcile to GL.
• Perform month-end close duties and grant-related reports.
• Prepare journal entries and indirect cost calculations.

Skills

Accounts receivable

GAAP knowledge

Budgeting

Contract administration

Excel

Tools

Acumatica

WorkDay

US Government Payment Management Systems

Job description

• Plans, organizes, and coordinates the centralized accounting and financial reporting for assigned grant portfolio.
• Responsible for the creation and preparation of invoices, to include state or federal contract invoices/billings and collection of funds.
• Ensures compliance with grant contracts, administrative guidelines, and Federal, State, and local grants.
• Responsible for intercompany transactions between affiliated companies.
• Coordinates with key personnel at all levels of the organization to support proper and timely expenditure of grant funds in compliance with applicable guidelines and budget deadlines.
• Prepares or assists in the preparation of all applicable fiscal reports from the grant or contract portfolio and ensures the timely submission thereof.
• Ensures completion and reconciliation of accounts receivable monthly close, including monitoring and tracking the status of each program through its program life cycle; and maintaining the organizations grant financial calendar.
• Responsible for the creation and review of monthly A/R subsidiary reports and reconciliations to general ledger for assigned contracts and grants to include research and communication to Controller of issues regarding aged accounts receivable.
• Performs various month end financial statement close duties including multiple monthly and annual financial statement reports, billing spreadsheets, program census reports, donor restricted schedules, match expense reporting and other grant reports and financials documentation as needed.
• Applies principles of accounting to analyze financial information and prepare financial reports.
• Prepares audit worksheets, schedules, reports and supporting documentation to be used during grant audits by federal, state, or other related agencies.
• Recommends improvements, adaptations, or revisions in the accounting
• Assists in the closing of the fiscal year end books and audit.
• Preparing and entering daily/weekly/monthly journal entries, schedules, and reports including the generation of and review of indirect cost calculations for assigned contracts and grants.
• Ensure accuracy of accounting data by preparing reconciliations to general ledger.

Requirements:

• Accounts receivable experience including working knowledge of accounts receivable and general ledger.
• Knowledge of GAAP and general accounting functions including reporting requirements and procedures related to federal, state, and other related grants, cost accounting, government accounting and auditing
• Knowledge of budget preparation and administration, financial record keeping and reporting
• Knowledge of principles and practices of contract/grant administration and monitoring
• Proficiency in spreadsheet, word processing and accounting software, preferably Acumatica, WorkDay and US Government Payment Management Systems.