Grant Accountant

Families in Transition; Manchester (NH); On-site; USD 65,000 - 90,000; Full time

Job summary

Families in Transition seeks a Grant Accountant to manage the full grant billing cycle, reconcile accounts, assist with budgets, audits, and close processes, and liaise with funders to resolve discrepancies.

This role requires 5+ years of nonprofit accounting, strong Excel skills, and experience with Sage Intacct or similar systems; you will prepare monthly draws and maintain grant receivables in a fast-paced team.

Qualifications

• Bachelor’s degree in accounting, business management, or related field.
• 5+ years’ nonprofit accounting and finance experience, with grant management exposure.
• Strong analytical capabilities with discernment and ability to work with minimal supervision.
• Comfortable in a fast-paced team with changing priorities.
• Proficiency in Microsoft Office, especially Excel; Sage Intacct experience is a plus.
• Strong problem solving, time management, and attention to detail.

Responsibilities

• Records general journal entries and reconciles general ledger accounts.
• Assists with month-end and year-end close; handles grant billings and accruals.
• Reviews bank statements and payroll entries for accurate accounting.
• Backups accounts payable tasks, approves invoices, and manages cash disbursements.
• Ensures grant-related audits are completed accurately and on time.
• Supports annual budget process and assists with depreciation/ fixed assets.
• Prepares monthly draws for grant organizations and tracks receivables.
• Maintains grant draw documentation and reconciles with GL and payments.

Skills

Grant management

Non-profit accounting

Excel

Analytical skills

Attention to detail

Time management

Education

Bachelor’s degree in accounting/finance or related field

Tools

Sage Intacct

AvidXchange

Job description

The Grant Accountant is responsible for maintaining financial records and reports, performing account reconciliations, assisting with budget, audits, and close processes. The Grant Accountant is responsible for the full cycle of the grant billing process, ensuring timely and accurate accounting for grants from managing AP to receiving payments. The Grant Accountant will work closely with the funders to resolve discrepancies and partner with others in the organization to ensure accounting is functioning in the most efficient way.

Essential Functions:

• Records general journal entries, maintains general ledger accounts and performs account reconciliations. Ensure accurate record keeping.
• Assists with month-end and year-end close processes. Pays specific attention to prepaid, accrual, and grant billings.
• Assists with reviewing bank statements for all entities and accounts.
• Assists with review and import of payroll entries into accounting systems and reconcile payroll to ensure accurate accounting for staff time and PTO.
• Backup for the accounts payable process including but not limited to approving AP invoices data and coding, reviewing cash disbursement ledgers before check runs, and ensuring cash availability, making bank transfers as necessary.
• Responsible for grant-related audits, ensuring audits are completed accurately and on time.
• Assists with the annual budget process as needed, which may include supporting leaders in understanding their budgets and accounts.
• Assist with maintaining and reconciling depreciation and accounting fixed asset files.
• Prepares monthly draws for various applicable grant organizations

Gathers information to prepare the grant draws

Submits monthly invoices to various funders

Reconciles payments to the draw and to the general ledger

Tracks grants receivables

Organizes and maintains support files for grant drawdowns

• Assists with other accounting functions as needed.
• Performs other duties and responsibilities as assigned.

Minimum Requirements (Education/Experience/Certificates/Licenses):

• Bachelor’s degree in accounting, Business Management, or related field.
• 5+ years’ non-profit accounting and finance experience, with experience in managing grants.
• Strong analytical capabilities with discernment, ability to work with minimal supervision.
• Comfortable working in a fast-paced team with changing priorities.
• Proficiency in Microsoft Office, particularly strong skills in Excel. Sage Intacct and AvidXchange experience a plus.
• Good problem solving and time management skills, with a collaborative approach to getting the work done.
• Strong attention to detail and problem-solving skills.
• Highly organized with excellent time management skills.
• Strong overall communication skills with the ability to partner with others in the organizati