GRANT ACCOUNTANT - 2006 Corporate Office

The Institute for Family Health; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

The Institute for Family Health in New York seeks a Grant Accountant to monitor grant receipts and expenditures, and to assist with federal and state reporting. The role reports to the controller and CFO and collaborates closely with grant managers.

Responsibilities include preparing budgets, journal entries, variance analyses, and audit support, with heavy use of Excel to track time and effort and grant balances across programs.

Qualifications

• Experience with CFR (Consolidated Fiscal Report) is preferred but not required.
• Experience with federal grant reporting software (e.g., Payment Management System) is preferred but not required.
• Ability to build internal and external relationships to achieve results.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to make informed and timely decisions and prioritize actions.
• Proficiency with MS Excel and Word.

Responsibilities

• Assist grant managers with financial information for grant proposals.
• Prepare monthly expenditure reports for program managers.
• Assist with monthly/quarterly vouchers.
• Prepare contract budgets and supporting schedules and budget modifications.
• Prepare and post monthly journal entries for grant activities.
• Research account variances and prepare correcting entries.
• Provide budget variance reports to grant managers as needed.
• Assist in annual audits and audit preparation.
• Track fixed asset purchases with grant funds.
• Prepare regulatory filings (e.g., federal grant reporting - FFR).
• Monitor time and effort spent on contracts and grants.
• Assemble information for agency audits (invoices, payments, time and effort schedules, timecards)
• Communicate reports to grant managers.
• Heavy involvement with grant time and effort reporting via large Excel worksheets.
• Monitor and follow up on grant and contract receipts and balances in receivables.

Skills

MS Excel

MS Word

Communication skills

Attention to detail

Tools

Excel

Word

Job description

Brief Description

The grant accountant is responsible for monitoring the receipt and expenditure of grant funds. This position also includes assisting with any of the federal and state required financial reporting where applicable. This position works closely with and reports directly to the controller and CFO.

The grant accountant is responsible for monitoring the receipt and expenditure of grant funds. This position also includes assisting with any of the federal and state required financial reporting where applicable. This position works closely with and reports directly to the controller and CFO.

Requirements

• Assists grant managers with financial information in the preparation of grant proposals
• Preparation of monthly expenditure reports to be distributed to program managers
• Assist with preparation of monthly/quarterly vouchers
• Prepare contract budgets and supporting schedules as well as budget modifications
• Preparation and posting of monthly journal entries pertaining to grant activities
• Researching of account variances and preparation of correcting entries
• Provide budget variance reports to grant managers when needed
• Assist in performance of annual audit and preparation of audit
• Tracks fixed asset purchases with grant funds
• Preparation of regulatory filings (i.e. federal grant reporting requirements – FFR)
• Monitoring of time and effort spent on various contracts and grants
• Where applicable, put together information requested for agency audits (i.e. invoices, payments, time and effort schedules, timecards)
• Reports and communicates to grant managers
• Heavy involvement with grant time and effort reporting via large excel worksheets
• Monitoring and follow up on grant and contract receipts and balances in receivable

Key Knowledge, Skills, Abilities

• Experience working with the Consolidated Fiscal Report (CFR) is preferred but not required
• Experience with federal grant reporting software such as the Payment Management System is preferred but not required
• Ability to build internal and external relationships in order to achieve results
• Good organization skills and attention to detail
• Good written and verbal communication skills
• Ability to make informed and timely decisions, and use sound judgment to prioritize actions
• Strong working knowledge of MS Excel and Word