Program Accountant

URBAN LEAGUE OF ROCHESTER NY INC; City of Rochester (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

URBAN LEAGUE OF ROCHESTER NY INC is seeking a Program Accountant to develop, monitor, and maintain accounting and financial reporting for assigned programs in Rochester, NY. The role collaborates with program directors and PPR&E to determine costs and prepare supporting budgets.

The candidate will analyze budget-to-actual variances, prepare monthly accounting spreadsheets, and ensure proper recording of all grant costs.

Qualifications

• Associate’s Degree in Accounting with at least 3 years of experience in general accounting and/or grant/contract management.
• Bachelor’s degree in Accounting with at least 2 years of experience in general accounting and/or grant/contract management.
• Ability to read contracts, summarize the accounting and financial reporting requirements, and translate that information into appropriate accounting entries and transactions.
• Experience managing federal, state, and local program accounts is a plus.
• Excellent written and verbal communication skills.

Responsibilities

• Develop, monitor, and maintain all accounting and financial reporting requirements for assigned programs.
• Prepare program accounting spreadsheets and monthly analyses for Comptroller review.
• Analyze budget variances and communicate findings to program directors and PPR&E.
• Prepare vouchers and billings for contracts/grants within deadlines.
• Support Medicaid billings and re-bills for funded programs.
• Attend budget reviews and assist with contract proposals and related reports.

Skills

Analytical skills

Communication skills

Excel proficiency

Team player

Education

Bachelor's degree in Accounting

Associate degree in Accounting

Tools

Business Central

Job description

Description

The program accountant is responsible for developing, monitoring, and maintaining all accounting and financial reporting requirements of assigned programs.

Job Summary

The program accountant is responsible for developing, monitoring, and maintaining all accounting and financial reporting requirements of assigned programs.

Job Responsibilities

• For new programs – read request for proposal, obtain an understanding of the funding/budget parameters, and develop a budget and budget narrative based on those parameters with the Comptroller.
• For existing programs – analyze new budget against past performance and understand variances.
• Work with program directors and Program Planning, Research and Evaluation (PPR&E) to determine staff and program-specific costs as necessary for both new and existing program budgets.
• Actively manage and maintain contract management tracking spreadsheet to track and understand accounting and financial reporting requirements, including cash and in-kind match requirements.
• Ensure all costs associated with grant are properly recorded and all costs charged against the grant are accurate.
• Analyze costs against budget to ensure in line and variances are understood and properly communicated.
• Prepare program accounting spreadsheet for assigned programs on a monthly basis.
• Review accounting spreadsheets with Comptroller on a monthly basis. Identify, discuss, and adjust any issues, including, but not limited to program allocations, budget-to-actual variances, and programmatic changes.
• Host monthly budget review meetings with program directors and PPR&E on a monthly basis to review accounting spreadsheets. Identify, discuss, and adjust any issues, including, but not limited to program allocations, budget-to-actual variances, and programmatic changes.
• Prepare vouchers/billings for assigned contracts/grants within timeline of agreement.
• Prepare budgets and related documents for new contract proposals as assigned.
• Prepare contract related reports for assigned programs on a timely basis.
• Prepare Medicaid billings for assigned Medicaid funded programs, and process Medicaid re-bills as needed.
• Assist Comptroller with a monthly analysis of open Accounts Receivable balances. Follow up with funders regarding outstanding billings.
• Perform all other duties as assigned by the Comptroller.
• Attend / support ULR/EDC events and fund raising functions.

Requirements

• Associate’s Degree in Accounting with at least 3 years of experience in general accounting and/or grant/contract management. OR
• Bachelor’s degree in Accounting with at least 2 years of experience in general accounting and/or grant/contract management.
• Ability to read contracts, summarize the accounting and financial reporting requirements, and translate that information into appropriate accounting entries and transactions
• Experience managing federal, state, and local program accounts is a plus
• Ability to function effectively as part of a team
• Strong analytical skills and attention to detail
• Ability to interface with external vendors
• Ability to work in a fast-paced environment with demonstrated ability to juggle multiple, competing tasks and demands
• Excellent written and verbal communication skills
• Must be customer service oriented
• Excellent interpersonal skills and ability to work well as a team
• Proficiency with Microsoft Word and Excel. Experience with Business Central is a plus