Grant Accountant

HOUSTON AREA WOMENS CENTER; Houston (TX); Hybrid; USD 65,000 - 73,000; Full time

Benefits offered by this job

Medical, Dental, Vision, Life, and Dis

Time Away From Work program

401(k) with employer match

Job summary

Houston Area Women's Center is seeking a Grant Accountant to manage accounting functions for government grants, budgeting, forecasting, and grant reporting. The role requires GAAP knowledge, grant management experience, and proficiency with the SAGE system.

Local travel up to 25% and hybrid work arrangement. The ideal candidate has a Bachelor's in Accounting or Finance, 1 year general accounting, and 2 years government grant experience, along with strong communication and organizational skills.

Qualifications

• Bachelor's degree in Accounting or Finance required.
• One year of general accounting experience.
• Two years of government grant experience.
• Proficient understanding of GAAP.
• Experience with SAGE accounting system preferred.
• Experience managing government grants preferred.
• Intermediate knowledge of Microsoft Office (Word, Excel, Outlook, and Teams).
• Valid Texas Driver's License.

Responsibilities

• Complete monthly government grant billings to ensure compliance with contract and government regulations.
• Meet deadlines and financial reporting requirements over the life of each grant.
• Coordinate with Grant Coordinators, Manager, and program staff to ensure transactions are recorded and align with grant/contract terms.
• Monitor sub-recipients for budget and reimbursement accuracy and compliance with policies.
• Plan and coordinate centralized accounting for grant portfolios, including budgets and forecasts.
• Maintain and verify financial records for grants with various funding sources.
• Clarify and resolve grant regulatory issues and guide staff on grant funding use.
• Review invoices and travel expense documentation for accuracy and proper coding.
• Prepare monthly invoices/billings and ensure funds are received.
• Prepare fiscal reports for sponsored programs and ensure timely submission.
• Coordinate with agency personnel to support compliant expenditure of grant funds.
• Develop positive working relationships for grant coordination and oversight.
• Reconcile Accounts Receivable monthly.
• Compile statistical, financial, accounting or auditing reports as required.
• Other duties/projects as assigned.

Skills

Strong communication

Organizational skills

Multitasking

Active listening

Empathy

Attention to detail

Professional objectivity

Follow instructions

Task prioritization

Growth mindset

Team player

Education

Bachelor's Degree in Accounting or Finance

Tools

SAGE accounting system

Job description

Being a Grant Accountant is primarily responsible for the accounting and financial service functions for programs funded by government grants and other revenue. These functions include preparing financial projections and budgets, managing allocation sheets, actual v. budget reporting, reviewing/monitoring of individual grants and transactions for compliance with private, local, state, and federal fund requirements, billing and collections, journal entries, and financial grant reporting including preparation of reports for granting authorities. The position may also be required to verify budget proposals for grant applications. In this position the Grant Accountant supports the coordination of the Grant forecast meetings and monitoring grant reimbursements.

Your Schedule:

• Monday-Friday 8 a.m. - 5 p.m.
• Work Model: Hybrid

Local Travel:

25%

Our Total Rewards Package:

At the Houston Area Women's Center, we are committed to supporting our employees with a comprehensive Total Rewards Package that promotes health, financial well-being, and work-life balance.

• Annual Compensation: $65k-73k depending on experience
• Pay Schedule: Semi-monthly
• Medical, Dental, Vision, Life, and Disability Insurance
• Time Away From Work Program, including:
  • Vacation Leave based on relevant professional experience (15-30 days annually for full-time employees; prorated for eligible part-time employees)
  • Sick Leave (112 hours annually for full-time employees; prorated for eligible part-time employees)
  • Eleven (11) Observed Agency Holidays. Holiday pay is provided to eligible employees who are regularly scheduled to work on the observed holiday. If the observed holiday falls on an employee's regularly scheduled day off, the employee is not eligible for holiday pay.
• 401(k) Retirement Plan with a 125% employer match on employee contributions up to 4% of annual earnings for eligible full-time employees after one year of service

Vacation and sick leave eligibility, accruals, usage, rollover limits, holiday eligibility, and all benefit programs are administered in accordance with HAWC policies and applicable plan documents.

The Requirements We are Seeking:

• Bachelor's Degree in Accounting or Finance
• One year of general accounting experience.
• Two years of government grant experience.
• Proficient understanding of Generally Accepted Accounting Principles (GAAP)
• Experience in use of SAGE accounting system, preferred
• Experience in managing government grants, preferred
• Intermediate knowledge with Microsoft Office (Word, Excel, Outlook, and Teams)
• Valid Texas Driver's License

What you Deliver in this role:

• You will complete assigned monthly government grant billings to ensure compliance to contract agreement and government regulations
• You will ensure deadlines and financial reporting requirements are met over the life of each assigned grant
• You will coordinate with the Grant Coordinators, Manager and program staff, to ensure transactions are properly recorded and agree to the grant/contract agreement, while also ensuring sub-recipient/subcontract financial activities adhere to deliverable deadlines.
• You will monitor sub-recipients. Review budgets and reimbursement requests for appropriateness, and ensure sub-recipients are in compliance with administrative and/or government policies and regulations
• You will plan, organize, and coordinate the centralized accounting and financial reporting for assigned grant portfolio, including: preparing annual and grant budgets, forecasting revenue, estimating any carry-over of funds from one year to the next.
• You will maintain and verify financial, statistical, or other fiscal records in connection with various local, regional, state, and federal grants.
• You will clarify and resolve technical and contractual issues and problems with grants, and guides department staff on grant regulations and use of grant funding.
• You will review invoices, travel expense requests and payment documentation for accuracy and proper coding before attaching to monthly grant billings
• You will prepare monthly invoices/billings and ensure funds are received
• You will prepare or assist in the preparation of all applicable fiscal reports for sponsored programs and ensures the timely submission thereof.
• You will coordinate with key personnel at all levels of the Agency to support proper and timely expenditure of grant funds in compliance with applicable guidelines and budget deadlines.
• You will develop positive working relationships to foster a collaborative environment for grant coordination and oversight.
• You will reconcile assigned Accounts Receivable general ledger accounts on a monthly basis.
• You will compile statistical, financial, accounting or auditing reports as required.
• Other duties/projects as assigned.

What Skills and Assets you bring, and more:

• You have strong communication, organizational, and multi-tasking skills
• You are an active listener
• You are energetic, empathetic, and caring
• You have excellent attention to details
• You demonstrate professional objectivity and appreciation for confidential information
• You have the ability to follow instructions and to adhere to policies and procedures
• You have the ability to prioritize tasks to meet individual and team deadlines
• You have a growth mindset and is a good team player

When you work here at HAWC you make an impact not just in the lives of the survivors and the people you help, but also make an impact in our own lives and our community. We learn and grow with a purpose where we strive to work for a common cause, which is to end domestic and sexual violence for ALL.