Finance and Grants Specialist

SAVE; Fremont (CA); Vor Ort; USD 90.000 - 130.000; Vollzeit

Zusammenfassung

SAVE is seeking a Finance and Grants Specialist to oversee the financial management and compliance of government-funded grants in Fremont, CA. You will manage budgets, invoicing, and donor reporting while ensuring adherence to OMB Uniform Guidance and funder requirements.

Work closely with program leadership, development, and external partners to support audits and grant accounting. Ideal candidates have a bachelor's in a related field and at least five years in federal grants management, with

Qualifikationen

• Bachelor's degree or equivalent in nonprofit governance, administration, grants management, or compliance.
• Minimum 5 years of federal grant management experience, including procurement and subrecipient monitoring.
• Experience with government grant budgeting, invoicing, and reimbursement-based funding.
• Knowledge of nonprofit operations and federal/state grant funding mechanisms.
• Familiarity with OMB Uniform Guidance and grant compliance requirements.
• Strong data management, statistical analysis, and interpersonal skills.
• Proficiency with accounting/financial systems (QuickBooks, BILL.com) and BambooHR; Excel/Word skills.

Aufgaben

• Oversee grant budgets, invoicing, and reimbursements to support cash flow.
• Ensure compliance with federal, state, and local grant requirements and OMB guidance.
• Monitor subrecipients and coordinate audits and grant reporting.
• Collaborate with Program, Development, and Operations teams on grant expenditures.
• Manage day-to-day accounting including payroll allocations and timekeeping.

Kenntnisse

Budget management

Compliance & regulatory knowledge

Grants management

Data management & analytics

Stakeholder management

Ausbildung

Bachelor's degree in related field

Nonprofit governance/administration experience

Tools

QuickBooks

BILL.com

BambooHR

Excel

Word

Jobbeschreibung

SAVE (Safe Alternatives to Violent Environments) is dedicated to empowering survivors of domestic violence with the resources, advocacy, and support they need to rebuild safe, stable lives. We operate with a survivor-centered, trauma-informed approach — and we're looking for a passionate Finance and Grants Specialist to join our team.

The Finance and Grants Specialist is responsible for the comprehensive financial management and regulatory compliance of government-funded grants. This role ensures accurate budgeting, timely invoicing, and full compliance with all federal, state, county, and city grant requirements, including OMB Uniform Guidance. Serving as the primary resource for both fiscal and programmatic compliance matters, the Finance and Grants Specialist works closely with Program leadership, Development and Grants staff, Operations, and external finance partners to support audit readiness, funder reporting, subrecipient monitoring, and responsible stewardship of public funds. The position also manages day-to-day transactional accounting, including accounts payable, non-grant accounts receivable, payroll processing, and timekeeping administration, ensuring accurate records and timely processing.

WHAT YOU'LL DO

Grant Budget Management

• Develop, maintain, and monitor government grant budgets.
• Conduct regular budget reviews to support invoicing and budget modifications.
• Assist with payroll allocations to ensure personnel costs align with approved grant budgets.
  

Grant Invoicing and Reimbursement

• Prepare, review, and submit timely, accurate government grant reimbursement invoices, ensuring complete supporting documentation, including payroll allocations, invoices, receipts, contracts, and cost allocations.
• Track invoice submissions, payments, and grant receivables to support organizational cash flow.
• Coordinate with internal staff and funders to resolve invoicing questions and discrepancies.

Compliance, Reporting, and Audit Support

• Conduct routine compliance reviews and maintain complete, organized grant records in accordance with retention requirements.
• Prepare and review financial reports and supporting documentation for internal and external stakeholders.
• Advise program staff on allowable costs, spending restrictions, and reimbursement requirements.
  

Procurement

• Oversee purchasing policies and ensure compliance with applicable federal laws and OMB Uniform Guidance.
• Advise stakeholders and departments on procurement matters, including researching, evaluating, and recommending contractors and subrecipients.

Subrecipient Monitoring

• Establish and maintain subrecipient monitoring procedures consistent with federal and other applicable regulations and sound business practices.
• Monitor compliance with regulatory requirements and subrecipient agreements through site visits, audits, and other appropriate methods.
• Guide regulatory requirements and award terms, and recommend corrective actions to resolve compliance concerns.

Nonprofit Governance and Administration

• Assure nonprofit governance requirements of Board Bylaws are met, including organizing meetings, maintaining required correspondence and mandatory registrations, and ensuring required records are retained.

Cross-Functional Collaboration

• Work closely with Program, Development, and Operations teams to ensure grant expenditures align with approved program activities.
• Partner with external finance partners, including outsourced accounting firms and auditors, to support accurate grant accounting.
• Communicate with internal and external stakeholders, including program directors and funding agencies, to ensure budget alignment and timely modifications.

Transactional Accounting, Payroll, and Timekeeping

• Record deposits and credits, process donations and other non-grant receivables, maintain supporting deposit records, and lead reconciliation of receivable activity.
• Verify appropriate payment documentation and approvals; coordinate payment timing, exceptions, and discrepancies with the Director of Operations.
• Lead payroll processing and prepare payroll journal entries for posting to the accounting system.
  

WHAT WE'RE LOOKING FOR

Required

• Bachelor's degree in a related field, or applicable experience in nonprofit governance, administration, grants management, and compliance.
• Minimum of 5 years of progressive experience in federal grant management, including procurement and subrecipient monitoring.
• Demonstrated experience with government grant budgeting, invoicing, and reimbursement-based funding.
• Working knowledge of nonprofit business operations and federal/state grant and contract funding mechanisms.
• Strong understanding of OMB Uniform Guidance, restricted funds, and grant compliance requirements.
• Strong research, data management, and statistical analysis skills.
• Close attention to detail with strong organizational, time-management, and interpersonal skills.
• Proficiency with accounting and financial systems (including QuickBooks and BILL.com), HR/timekeeping systems (such as BambooHR), and Microsoft Office Suite, including Excel and Word.
  

Preferred

• Experience with SAVE, VOCA, HUD, or other federal, state, or local government funding streams.
• Familiarity with indirect cost rates, cost allocation methodologies, and fund accounting.
• Broad technical knowledge related to financial management, accounting, and procurement systems.
• Experience supporting audits or grant monitoring visits.
• Knowledge of nonprofit accounting standards and best practices.
  

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position. While performing the duties of this job, the employee is occasionally required to remain in a stationary position; move, traverse; sit; operate, activate, use, prepare, and position; perform repetitive motion, data entry; ascend/descend, work atop, traverse; position self (to), move; communicate, detect, discern, convey, and express oneself, exchange information; understand and distinguish speech and/or other sounds. The employee must occasionally move, transport, position, put/remove, or install up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. While performing the duties of this job, the employee is exposed to the weather conditions prevalent at the time. The noise level in the work environment is usually moderate.

Equal Employment Opportunity:

As an equal opportunity employer, SAVE supports equal opportunity for employment and advancement free of race, color, religious creed, ancestry, national origin, age, sex (includes sexual harassment) pregnancy (childbirth or related medical conditions), marital status, sexual orientation (heterosexuality and bisexuality), medical condition (cancer and genetic characteristics), mental and physical disability (includes HIV and AIDS), political affiliation/opinion, Veteran’s status, or request for family leave. SAVE is committed to ensuring that the work environment of SAVE employees is free from discrimination, harassment, and retaliation.