Graduate Studies & Recruitment Coordinator – Physics

University at Buffalo; Buffalo (NY); On-site; USD 49,000 - 59,000; Full time

Job summary

University at Buffalo is hiring a Graduate Studies Coordinator in the Physics department on North Campus in Buffalo, NY. The role supports graduate students through all stages—from application and admission to degree conferral—and collaborates with the Director of Graduate Studies, department chair, and admissions staff.

The position focuses on recruitment, enrollment, and retention of Master’s and PhD students, including coordinating events, tours, and information sessions.

Qualifications

• Bachelor's degree (or associate degree plus 2-3 years directly related experience) and strong written and oral communication.
• Excellent customer service skills and responsiveness.
• Administrative experience in an academic setting; familiarity with the university HUB and Slate systems preferred.

Responsibilities

• Support physics graduate students from application through degree conferral.
• Recruit, enroll, and retain Masters and PhD students via effective communication, including social media.
• Represent the department at events and conduct tours for prospective students; coordinate with graduate admissions advisors.

Skills

Communication

Customer service

Administrative experience

Microsoft Excel

Microsoft Word

Microsoft Outlook

Slate

HUB

Education

Bachelors degree

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Slate

HUB systems

Job description

University at Buffalo is hiring a Graduate Studies Coordinator in the Physics department on North Campus in Buffalo, NY. The role supports graduate students through all stages—from application and admission to degree conferral—and collaborates with the Director of Graduate Studies, department chair, and admissions staff.

The position focuses on recruitment, enrollment, and retention of Master’s and PhD students, including coordinating events, tours, and information sessions.