Graduate Studies Coordinator, Department of Physics

University at Buffalo; Buffalo (NY); On-site; USD 49,000 - 59,000; Full time

Job summary

University at Buffalo is hiring a Graduate Studies Coordinator in the Physics department on North Campus in Buffalo, NY. The role supports graduate students through all stages—from application and admission to degree conferral—and collaborates with the Director of Graduate Studies, department chair, and admissions staff.

The position focuses on recruitment, enrollment, and retention of Master’s and PhD students, including coordinating events, tours, and information sessions.

Qualifications

• Bachelor's degree (or associate degree plus 2-3 years directly related experience) and strong written and oral communication.
• Excellent customer service skills and responsiveness.
• Administrative experience in an academic setting; familiarity with the university HUB and Slate systems preferred.

Responsibilities

• Support physics graduate students from application through degree conferral.
• Recruit, enroll, and retain Masters and PhD students via effective communication, including social media.
• Represent the department at events and conduct tours for prospective students; coordinate with graduate admissions advisors.

Skills

Communication

Customer service

Administrative experience

Microsoft Excel

Microsoft Word

Microsoft Outlook

Slate

HUB

Education

Bachelors degree

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Slate

HUB systems

Job description

University at Buffalo is hiring a Graduate Studies Coordinator, Department of Physics. The role supports physics graduate students from application and admission through arrival and degree conferral, while recruiting, enrolling, and retaining Master's and PhD students for the department. The coordinator works with the Director of Graduate Studies, the department chair, and graduate admissions advisors, and also serves as a backup for graduate support staff across the college's Natural Sciences and Mathematics sector.

Highlights

• Support graduate students throughout their program, from application and admission through acceptance, arrival, and degree conferral.
• Recruit, enroll, and retain Master's and PhD students by giving responsive customer service through current communication methods, including social media.
• Give tours and hold virtual meetings with prospective students, and represent the department and its programs at events such as open house and accepted student day.
• Help applicants with required materials in Slate and process applications for the assigned departments.
• Assist the Director of Graduate Studies, department chair, and graduate admissions advisors with recruitment, retention, and graduate student management, including funding for PhD students.
• Act as brand ambassador for the department and its programs, strengthening relationships with students, faculty, alumni, and other internal and external contacts.
• Work with the college's Graduate Support team to maintain policies and procedures, promote Graduate School professional development opportunities, and back up graduate support staff across the Natural Sciences and Mathematics sector.
• Bachelor's degree (an associate degree plus 2-3 years of directly related experience may substitute), with strong written and oral communication, excellent customer service skills, and proficiency in Microsoft Excel, Word, and Outlook.
• Administrative experience in an academic setting and familiarity with the university's HUB and Slate systems are preferred.
• Full-time position on North Campus with a salary of $54,090.