Graduate Student Services Coordinator

Florida Institute of Technology; Melbourne (KY); On-site; USD 40,000 - 60,000; Full time

Job summary

The Florida Institute of Technology is seeking a dedicated professional to join the Office of Graduate Programs. The selected candidate will advise students on thesis and dissertation preparation, ensuring proper formatting and electronic submission.

This role requires strong interpersonal and communication skills as well as proficiency with the Banner system. Responsibilities include maintaining records, preparing reports, and providing general office support. Join us in supporting our graduate students!

Qualifications

• Ability to work independently with high initiative.
• Strong interpersonal and communication skills are essential.
• Proficiency in computer and word-processing applications is required.
• Knowledge of the Banner system is essential.

Responsibilities

• Advise students on thesis/dissertation preparation and electronic submission.
• Perform preliminary and final formatting checks.
• Answer general policy questions.
• Prepare correspondence and reports.
• Conduct end-of-term grade reviews and generate notification letters.
• Assist with budget and expense reports.

Skills

High initiative

Strong interpersonal skills

Strong communication skills

Computer proficiency

Word-processing proficiency

Knowledge of the Banner system

Job description

Overview

The Office of Graduate Programs advises, monitors, and supports graduate students through their thesis and dissertation processes.

Responsibilities

• Advises students on thesis/dissertation preparation and electronic submission
• Performs preliminary and final formatting checks
• Answers general policy questions
• Prepares correspondence, reports, and forms
• Answers phone calls, takes messages, and responds to requests
• Researches information and performs analysis as required
• Assists in staff work for the Graduate Council
• Sets up and maintains records and files
• Conducts end‑of‑term grade reviews and generates electronic notification letters
• Conducts academic standing analysis and analyzes term grade rolls
• Updates student records (holds) in the database
• Collects agenda items for Graduate Council meetings and sub‑committee meetings, prepares and disseminates agendas, packets, and minutes
• Maintains office records of Graduate Council membership and meetings
• Assists with budget and expense reports, monitors and records department invoices and expenses, reconciles P‑Card/file records, and creates requisitions
• Prints monthly budget, payroll, and organizational detail reports
• Responds to moderately complex correspondence following established procedures
• Collects and compiles moderately complex information for inclusion in reports and/or presentation materials
• Creates and produces charts, graphs, and tables as necessary
• Performs general office support such as sorting/distribution of mail, copying documents, filing, and supply inventory
• Scans documents into Xtender
• Orders office supplies and equipment

Qualifications

• High initiative and the ability to work independently
• Strong interpersonal and communication skills
• Computer and word‑processing proficiency
• Knowledge of the Banner system is essential

Equal Opportunity

Florida Institute of Technology is an equal opportunity employer and does not discriminate on the basis of race, color, national or ethnic origin, religion, disability, age, genetic information, marital status, citizenship status, veteran status, sex, or any other legally protected characteristic.