Graduate Admission Coordinator II

University of Central Florida - College of Medicine; Orlando (FL); On-site; USD 48,722 - 59,684; Full time

Job summary

A public university in Florida is seeking a Graduate Admission Coordinator II to provide administrative support for graduate programs in Biomedical Sciences. This position involves managing student communications, maintaining records, and coordinating admissions processes. Ideal candidates will have a degree and relevant experience, particularly with graduate student records management systems. The anticipated salary range is $48,722 - $59,684, based on qualifications.

Qualifications

• 4+ years of relevant experience or equivalent combination of education and experience.
• Experience with graduate student records management systems.
• Knowledge of university graduate program policies and procedures.

Responsibilities

• Provide customer service and manage communications with students and faculty.
• Assist with scheduling thesis and capstone defenses.
• Maintain graduate student records and track milestones.

Skills

Customer service

Communications management

Data management

Coordination skills

Microsoft Office Suite proficiency

Education

Bachelor's or Master's degree

Tools

Slate

PeopleSoft

Banner

Job description

Overview

Graduate Admission Coordinator II at University of Central Florida - College of Medicine (Burnett School of Biomedical Sciences). The role provides administrative and procedural support for the BSBS Graduate Programs (PhD Biomedical Sciences, MD/PhD Biomedical Science Track, MS Biotechnology, MS Biomedical Sciences - Cancer Biology Track, Infectious Disease Track, Neuroscience Track, Metabolic & Cardiovascular Track, Integrated Medical Science Track). Responsible for assisting in graduate student recruiting, admissions processing, registration, coordinating orientation activities, and updating students' records.

Responsibilities

• Provide customer service and manage communications (email, phone, in-person) with prospective and current students, faculty, and staff to support application processing (documents, decisions, letters, etc.).
• Assist with scheduling and coordination of thesis/dissertation and capstone defenses, and manage announcements for programs, faculty, and students.
• Track capstone progress for the MS Biomedical Sciences non-thesis program and coordinate all aspects of the thesis/dissertation process, including defense scheduling, graduation review appointments, and degree certification.
• Advise students on program policies and communications.
• Serve as liaison between the College of Medicine and university partners regarding BSBS graduate admissions; participate in work groups, committees, and university activities as needed.
• Compile annual program assessment data.
• Complete required university and college trainings.
• Process and track graduate student milestones, including GTA/rotation, committee assignments, program of study reviews, exams (comprehensive, cumulative, candidacy), teaching requirements, academic integrity, CITI, IRB, research proposals, and annual PhD reviews.
• Manage graduate student enrollment, assisting with registration, permissions, schedules, and course IDs for doctoral and dissertation hours.
• Maintain graduate student records, including grade reviews, form collection, petitions, and administrative updates.
• Collaborate with 101 Biomedical Sciences Graduate Program faculty on catalog and handbook updates, and curriculum revisions in Kuali.
• Coordinate applicant data for PhD/MS admissions committees, PhD interview day activities, and new student orientation and training.
• Other duties as assigned.

Qualifications

Minimum Qualifications: Bachelor's or Master's degree and 4+ years of relevant experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. Click here for more information

Preferred Qualifications:

• Experience with graduate student records management systems, such as Slate, PeopleSoft, or Banner.
• Knowledge of university graduate program policies and procedures, particularly related to registration, thesis/dissertation coordination, and degree certification.
• Proficiency in managing academic data and compiling program assessments, including curriculum updates and catalog revisions.
• Demonstrated ability to coordinate graduate admissions processes, including organizing interview days, orientation activities, and liaising with admissions committees.
• Proficient in using Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Additional Details

The anticipated salary range for this position is $48,722 - $59,684. The final salary will be determined based on the candidate's qualifications, experience, and internal equity considerations.

Department: College of Medicine (COM) - Burnett School of Biomedical Sciences Dean's Office Operations

Work Schedule: Monday - Friday, 8:00 AM - 5:00 PM; some evenings may be required due to special events.

Type of Appointment: Regular

Job Posting End Date: 08-26-2025-12-00-AM

As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request. UCF is a smoke-free campus and an E-Verify employer. If an accommodation due to a disability is needed to apply for this position, please call 407-823-1336 or email [e-mail]. For general application or posting questions, please email [e-mail].