Graduate Programs Operations Specialist

University-of-Wisconsin--whitewater-1; Whitewater (WI); On-site; USD 50,000 - 54,000; Full time

Job summary

University of Wisconsin-Whitewater seeks an Administrative Specialist for the College of Business and Economics. The role provides professional administrative and operational support for Graduate Programs, coordinating admissions, student records, budgeting, and office operations under the Associate Dean.

Duties include data analysis, reporting, and policy communication. Responsibilities cover graduate admissions processing, CRM development, event support, and collaboration with faculty and

Qualifications

• Minimum of an associate's degree with at least two years of administrative support experience.
• Excellent written and verbal communication; detail-oriented and able to multi-task.
• Proficiency with Microsoft Office (Outlook, Word, Excel) and data management systems.

Responsibilities

• Coordinate graduate admissions and student records; process applications and maintain files.
• Monitor and manage the graduate program budget; prepare reports and financial analyses.
• Provide administrative support to the Associate Dean for Graduate Programs.
• Assist with fielding inquiries, scheduling, and office operations.
• Support events, travel logistics, and external outreach initiatives.
• Assist with DBA program logistics and GA applications.

Skills

Administrative support

MS Office (Outlook, Word, Excel)

Detail-oriented

Communication skills (oral & written)

Data analysis

Customer service

Education

Associate's degree

Bachelor's degree preferred

Tools

PeopleSoft

Slate CRM

CRM systems

Job description

University of Wisconsin-Whitewater seeks an Administrative Specialist for the College of Business and Economics. The role provides professional administrative and operational support for Graduate Programs, coordinating admissions, student records, budgeting, and office operations under the Associate Dean.

Duties include data analysis, reporting, and policy communication. Responsibilities cover graduate admissions processing, CRM development, event support, and collaboration with faculty and