Graduate Programs Office Administrator – MechSE

University of Illinois at Urbana-Champaign; Urbana (IL); Hybrid; USD 50,000 - 55,000; Full time

Benefits offered by this job

Health benefits

Tuition waivers for employees and/or/​

Retirement plan

Job summary

The Grainger College of Engineering, Department of Mechanical Science and Engineering at the University of Illinois Urbana-Champaign is seeking an Office Administrator for the Graduate Programs Office. The role handles administrative duties, supports graduate programs, and uses university systems with initiative and professional judgment.

Responsibilities include acting as the main contact for the GPO, managing inquiries about programs, enrolling, coursework, and fellowships, and coordinating

Qualifications

• Ability to effectively and professionally communicate with others in person, on the telephone, and electronically.
• Demonstrated knowledge and skills utilizing Microsoft Outlook, Word, Excel, Power Point, Teams, and SharePoint
• Must gain working knowledge of university systems such as BANNER, P-Card, T-Card, Slate and Grad Recs

Responsibilities

• Serve as first point of contact for the GPO and manage the GPO email inbox.
• Assess and answer inquiries about graduate programs, enrollments, courses, registrations, fellowships, and degree requirements.
• Assist with recruitment events, maintain websites and the Grad Handbook, and support graduate student recruitment activities.

Skills

Communication

Microsoft Outlook

Microsoft Word

Excel

PowerPoint

Teams

SharePoint

BANNER

P-Card

T-Card

Slate

Grad Recs

Education

High school diploma or equivalent

Tools

Slate

Grad Recs

Job description

The Grainger College of Engineering, Department of Mechanical Science and Engineering at the University of Illinois Urbana-Champaign is seeking an Office Administrator for the Graduate Programs Office. The role handles administrative duties, supports graduate programs, and uses university systems with initiative and professional judgment.

Responsibilities include acting as the main contact for the GPO, managing inquiries about programs, enrolling, coursework, and fellowships, and coordinating