Graduate Programs Office Administrator - MechSE

Laseagrant; Urbana (IL); Hybrid; USD 50,000 - 55,000; Full time

Job summary

University of Illinois Urbana-Champaign's Department of Mechanical Science and Engineering invites applications for an Office Administrator in the Graduate Programs Office. The role focuses on managing administrative tasks, answering inquiries, coordinating TA appointments, maintaining systems and materials, and supporting graduate student recruitment.

Hybrid work options are available; the position requires strong organizational skills, professionalism, and the ability to work independently in

Qualifications

• High school diploma or equivalent required.
• Experience in an admissions office or academic unit preferred.
• Familiarity with SLATE and Grad Recs systems is a plus.

Responsibilities

• Serve as the first point of contact for the GPO.
• Manage the GPO email inbox and respond to inquiries about programs, enrollment, and deadlines.
• Maintain and update bulletin boards and posted materials.
• Coordinate TA appointment submissions each semester in My.MechSE.
• Prepare correspondence requiring policy interpretation for students and staff.
• Assist with graduate student recruitment events and onboarding materials.
• Maintain the MechSE Graduate Handbook and website.

Skills

Communication

Time management

Organizational skills

Independent working

Professionalism

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Microsoft Word

Excel

PowerPoint

Teams

SharePoint

BANNER

Slate

Grad Recs

My.MechSE

Job description

University of Illinois Urbana-Champaign's Department of Mechanical Science and Engineering invites applications for an Office Administrator in the Graduate Programs Office. The role focuses on managing administrative tasks, answering inquiries, coordinating TA appointments, maintaining systems and materials, and supporting graduate student recruitment.

Hybrid work options are available; the position requires strong organizational skills, professionalism, and the ability to work independently in