Art History Graduate Programs Coordinator

University of Pennsylvania; United States; On-site; USD 33,000 - 43,000; Full time

Job summary

The History of Art graduate program at the University of Pennsylvania seeks a Program Coordinator to manage admissions through graduation for the History of Art and the Art and Archaeology of the Mediterranean World graduate group.

Responsibilities include advising students and faculty, coordinating curriculum and events, and ensuring compliance with university policies. This on-site role is based in Philadelphia and collaborates with Graduate Division and SAS Finance.

Qualifications

• A bachelor’s degree and 2-3 years of relevant experience, or an equivalent combination of education and experience, is required.
• Experience in higher education or academic administration is strongly preferred.
• Excellent organizational, written, verbal, and interpersonal communication skills.
• Experience advising students or faculty, interpreting policies and procedures, coordinating academic programs, supervising student employees.
• Familiarity with Penn systems NGSS, CLSS/Curriculum Manager, Grad Funding, Concur, Penn Marketplace.

Responsibilities

• Independently manage History of Art and AAMW graduate programs from admissions through graduation, including registration, academic progress, benchmarks, fellowships, funding records, exams and defenses, degree completion, program data, and reporting
• Advise graduate students and faculty on University and Graduate Division policies, procedures, deadlines, and resources; identify and resolve administrative issues and serve as liaison to the Graduate Division and other University offices
• Coordinate departmental projects and operations, facilities needs, administrative resources, correspondence, issue resolution, and student-worker hiring, training, scheduling, and supervision
• Coordinate curriculum and course administration, including scheduling, permits, room assignments, enrollment information, and updates in NGSS, CLSS/Curriculum Manager, and related systems
• Plan and coordinate departmental academic events and programming, including workshops, colloquia, recruitment and orientation activities, speakers, travel, lodging, catering, communications, event budgets, and expense tracking
• Coordinate routine operational purchasing and defined program/event expenses, monitor spending against approved budgets or funding allocations, and partner with the department’s Financial Specialist and SAS Finance on specialized processing
• Coordinate departmental components of immigration-related requests in partnership with ISSS and other University offices.

Skills

Organizational skills

Written communication

Verbal communication

Interpersonal skills

Problem solving

Education

Bachelor’s degree

Tools

NGSS

CLSS/Curriculum Manager

Grad Funding

Concur

Penn Marketplace

Job description

The History of Art graduate program at the University of Pennsylvania seeks a Program Coordinator to manage admissions through graduation for the History of Art and the Art and Archaeology of the Mediterranean World graduate group.

Responsibilities include advising students and faculty, coordinating curriculum and events, and ensuring compliance with university policies. This on-site role is based in Philadelphia and collaborates with Graduate Division and SAS Finance.