Graduate Programs Coordinator II - Admissions Lead

Texas A&M University; College Station (TX); On-site; USD 49,000 - 59,000; Full time

Benefits offered by this job

Health benefits

Retirement plan

Paid holidays

Sick leave

Vacation leave

Tuition assistance

LinkedIn Learning access

Professional development funds

Job summary

Texas A&M University is seeking a Graduate Program Coordinator II in the Department of English to manage day-to-day administration of graduate programs, including admissions, records, progress tracking, and reporting.

The role serves as a primary resource for prospective and current students, coordinates onboarding, supports faculty and committees, and ensures compliance with university policies. Regular office hours and a 40-hour week are typical.

Qualifications

• Bachelor’s degree or equivalent education and experience.
• One year of related experience.
• Ability to move light office materials (up to 20 lbs.).
• Sit or stand for extended periods at a workstation.
• Master’s degree.
• Experience in graduate student services, admissions, or academic program coordination.
• Familiarity with TAMU systems such as GradCAS, DPSS, ARCS, TWPMTS.
• Knowledge of graduate education processes and university systems.
• Ability to effectively communicate with faculty, staff, and students.
• Strong organizational and record-keeping skills.
• Ability to manage multiple projects and deadlines.
• Proficiency with Microsoft Office Suite and student information systems.
• Strong interpersonal skills and ability to connect with (potential) students.

Responsibilities

• Maintain student and alumni records and prepare program reports.
• Manage program budgets, travel funding, scholarships, and tuition applications.
• Represent the program at university meetings and support policy and handbook updates.
• Serve as the primary contact for graduate admissions and manages MA, PhD, and 3+2 applications through GradCAS.
• Support admissions committees, process decisions, and prepare admission and assistantship letters.
• Coordinate recruitment initiatives, events, advertising, and fellowship nominations.
• Advise students and faculty on degree requirements, milestones, policies, and forms.
• Oversee annual review, preliminary exam, registration, and graduation paperwork.
• Support graduate student organizations and connect students with campus resources.
• Plan and coordinate new student orientation and onboarding.
• Assist international students with ISSS requirements and ELP compliance.
• Facilitate graduate assistant hiring processes in coordination with HROE and departmental business staff.

Skills

Strong communication

Interpersonal skills

Organizational skills

Time management

Multitasking

Education

Bachelor’s degree or equivalent

Master’s degree

Tools

Microsoft Office Suite

Student information systems

Job description

Texas A&M University is seeking a Graduate Program Coordinator II in the Department of English to manage day-to-day administration of graduate programs, including admissions, records, progress tracking, and reporting.

The role serves as a primary resource for prospective and current students, coordinates onboarding, supports faculty and committees, and ensures compliance with university policies. Regular office hours and a 40-hour week are typical.