Graduate Program Coordinator II - Department of English

Texas A&M University; College Station (TX); On-site; USD 49,000 - 59,000; Full time

Benefits offered by this job

Health benefits

Retirement plan

Paid holidays

Sick leave

Vacation leave

Tuition assistance

LinkedIn Learning access

Professional development funds

Job summary

Texas A&M University is seeking a Graduate Program Coordinator II in the Department of English to manage day-to-day administration of graduate programs, including admissions, records, progress tracking, and reporting.

The role serves as a primary resource for prospective and current students, coordinates onboarding, supports faculty and committees, and ensures compliance with university policies. Regular office hours and a 40-hour week are typical.

Qualifications

• Bachelor’s degree or equivalent education and experience.
• One year of related experience.
• Ability to move light office materials (up to 20 lbs.).
• Sit or stand for extended periods at a workstation.
• Master’s degree.
• Experience in graduate student services, admissions, or academic program coordination.
• Familiarity with TAMU systems such as GradCAS, DPSS, ARCS, TWPMTS.
• Knowledge of graduate education processes and university systems.
• Ability to effectively communicate with faculty, staff, and students.
• Strong organizational and record-keeping skills.
• Ability to manage multiple projects and deadlines.
• Proficiency with Microsoft Office Suite and student information systems.
• Strong interpersonal skills and ability to connect with (potential) students.

Responsibilities

• Maintain student and alumni records and prepare program reports.
• Manage program budgets, travel funding, scholarships, and tuition applications.
• Represent the program at university meetings and support policy and handbook updates.
• Serve as the primary contact for graduate admissions and manages MA, PhD, and 3+2 applications through GradCAS.
• Support admissions committees, process decisions, and prepare admission and assistantship letters.
• Coordinate recruitment initiatives, events, advertising, and fellowship nominations.
• Advise students and faculty on degree requirements, milestones, policies, and forms.
• Oversee annual review, preliminary exam, registration, and graduation paperwork.
• Support graduate student organizations and connect students with campus resources.
• Plan and coordinate new student orientation and onboarding.
• Assist international students with ISSS requirements and ELP compliance.
• Facilitate graduate assistant hiring processes in coordination with HROE and departmental business staff.

Skills

Strong communication

Interpersonal skills

Organizational skills

Time management

Multitasking

Education

Bachelor’s degree or equivalent

Master’s degree

Tools

Microsoft Office Suite

Student information systems

Job description

Job Title

Graduate Program Coordinator II - Department of English Agency Texas A&M University Department English

Proposed Minimum Salary

$4,491.67 monthly

Job Location

College Station, Texas

Job Type

Staff

Job Description

Here’s a Glimpse of the Job The Department of English at Texas A&M University is hiring a new Graduate Program Coordinator II. The Graduate Program Coordinator II will manage the day-to-day administration of the department’s graduate programs, including admissions, recruitment, student records, academic progress tracking, and program reporting. This position will serve as a primary resource for prospective and current students, coordinate onboarding and student success initiatives, support faculty and departmental committees, and ensure compliance with university policies and procedures. The coordinator will also manage program resources, collaborate with campus partners, and contribute to an exceptional graduate student experience.

This position is a staff role with regular office hours and a 40-hour work week. This position may require occasional travel for recruitment events.

Salary: $53,900.00

Opportunities to Contribute

• Maintain student and alumni records and prepare program reports.
• Manage program budgets, travel funding, scholarships, and tuition applications.
• Represent the program at university meetings and support policy and handbook updates.
• Serve as the primary contact for graduate admissions and manages MA, PhD, and 3+2 applications through GradCAS.
• Support admissions committees, process decisions, and prepare admission and assistantship letters.
• Coordinate recruitment initiatives, events, advertising, and fellowship nominations.
• Advise students and faculty on degree requirements, milestones, policies, and forms.
• Oversee annual review, preliminary exam, registration, and graduation paperwork.
• Support graduate student organizations and connect students with campus resources.
• Plan and coordinate new student orientation and onboarding.
• Assist international students with ISSS requirements and ELP compliance.
• Facilitate graduate assistant hiring processes in coordination with HROE and departmental business staff.

Qualifications

• Bachelor’s degree or an equivalent combination of education and experience.
• One year of related experience.
• Ability to move light office materials (up to 20 lbs.).
• Sit or stand for extended periods at a workstation.
• Master’s degree.
• Experience in graduate student services, admissions, or academic program coordination.
• Familiarity with TAMU systems such as GradCAS, DPSS, ARCS, TWPMTS.
• Knowledge of graduate education processes and university systems.
• Ability to effectively communicate with faculty, staff, and students.
• Strong organizational and record-keeping skills.
• Ability to manage multiple projects and deadlines.
• Proficiency with Microsoft Office Suite and student information systems.
• Strong interpersonal skills and ability to connect with (potential) students.

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums.
• 12-15 days of annual paid holidays.
• Up to eight hours of paid sick leave.
• At least eight hours of paid vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas.
• Health and Wellness: Free exercise programs and release time.
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more.
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee.
• Living Well, a program at Texas A&M that has been built by employees, for employees.

Why Texas A&M University?

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Texas A&M University’s Department of English believes a university education is about more than what happens in the classroom. We enrich our teaching and research by hosting lectures, symposia, and conferences that bring scholars, writers, and teachers from around the world to Texas A&M.

Link: https://english.tamu.edu/

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.

Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

We have Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.

All employment is contingent upon verification of credentials and background checks, and we are committed to providing an educational and work environment that is conducive to the personal and professional development of each employee.

Equal Opportunity/Veterans/Disability Employer.

The Texas A&M University System is one of the largest systems of higher education in the nation, with a statewide network of twelve universities, eight state agencies, a comprehensive health science center, Texas A&M-Fort Worth and Texas A&M-RELLIS. The A&M System is committed to providing an educational and work environment that is conducive to the personal and professional development of each employee. Each member institution provides equal opportunity and access to all students, employees and prospective employees.