Graduate Programs Coordinator & Academic Admin

Penn State University; University Park (TX); On-site; USD 41,000 - 65,000; Full time

Benefits offered by this job

75% tuition discount

Retirement plans

Paid time off

Job summary

Penn State University in University Park seeks an Academic Program Coordinator with a focus on the Graduate Program. The role includes managing day-to-day graduate program administration and onboarding new students.

The Graduate Program Coordinator will work with the Associate Head of Graduate Education and Director of Graduate Affairs, handling admissions, audits, and budget monitoring, while coordinating recruitment events and travel reimbursements.

Qualifications

• Associate Degree with 4+ years of relevant experience or equivalent
• GED or HS with 2+ years of relevant experience; no certifications required
• Experience with graduate administrative processes preferred

Responsibilities

• Handle day-to-day administrative duties for the graduate program
• Assemble and maintain confidential graduate files
• Enter and retrieve admissions data in LionPATH and GRADS systems
• Onboard incoming graduate students and monitor degree requirements
• Coordinate graduate funding allocations and budget records
• Prepare scholarships and appointments each semester
• Coordinate recruitment events and travel reimbursements

Skills

Administrative support

Graduate program coordination

Budget monitoring

Admissions systems

Office 365

Education

Associate Degree

GED/HS Diploma

Tools

SIMBA

GRADS

WorkLion

CANVAS

iTWO

CollegeNet

LionPATH

Office 365

Job description

Penn State University in University Park seeks an Academic Program Coordinator with a focus on the Graduate Program. The role includes managing day-to-day graduate program administration and onboarding new students.

The Graduate Program Coordinator will work with the Associate Head of Graduate Education and Director of Graduate Affairs, handling admissions, audits, and budget monitoring, while coordinating recruitment events and travel reimbursements.