Graduate Programs Coordinator - Hybrid Role

Penn State University; Pennsylvania; Hybrid; USD 40,608 - 58,836; Full time

Benefits offered by this job

75% tuition discount

Job summary

Penn State University is seeking a detail-oriented Graduate Program Support Coordinator to assist the Biomedical Engineering graduate program at University Park. The role reports to a College of Engineering graduate program supervisor and collaborates with college staff and departmental stakeholders.

This full-time, hybrid position requires processing applications, coordinating events, and maintaining records while ensuring policy compliance and timely communication with students and faculty.

Qualifications

• Detail-oriented with strong administrative and data management skills.
• Experience supporting graduate programs or academic staff is a plus.
• Proficiency with university systems (GRADS, CIM) and campus resources is desirable.

Responsibilities

• Serve as main contact from application through graduation.
• Coordinate graduate events, communications, and policies.
• Assist with admissions, offers, and campus visits logistics.
• Respond to inquiries, monitor GRADS and postgraduate milestones.
• Support course-related processes (drop/add, scheduling) and exams.
• Maintain graduate student records, ensure FERPA compliance.

Skills

Customer service

Communication

Organizational skills

Problem solving

Team player

Education

GED or High School Diploma

Tools

LionPath

Workday

Zoom

GRADS

SharePoint

Microsoft Office 365

Job description

Penn State University is seeking a detail-oriented Graduate Program Support Coordinator to assist the Biomedical Engineering graduate program at University Park. The role reports to a College of Engineering graduate program supervisor and collaborates with college staff and departmental stakeholders.

This full-time, hybrid position requires processing applications, coordinating events, and maintaining records while ensuring policy compliance and timely communication with students and faculty.