Graduate Programs Admin Specialist - Operations & Budgets

University of Wisconsin-Whitewater; Whitewater (WI); On-site; USD 50,000 - 54,000; Full time

Job summary

University of Wisconsin-Whitewater is seeking an Administrative Specialist for the College of Business and Economics. The role provides administrative and operational support across graduate admissions, student records, budgets, and office operations.

Reporting to the Associate Dean of Graduate Business Programs, the position coordinates services, analyzes data, and helps implement process improvements to support program goals.

Qualifications

• Associate's degree with at least two years of administrative support experience.
• Proficiency in Microsoft Office – Outlook, Word, and Excel.
• Experience with electronic data management systems.
• Detail-oriented with strong written and oral communication skills.

Responsibilities

• Coordinate graduate admissions and student records administration.
• Process student program plans and class enrollments in WINS as requested by the Associate Dean or graduate advisor.
• Monitor and reconcile the graduate program budget and prepare reports for fiscal planning.
• Provide front-line support to faculty, staff, students, and university partners regarding policies and processes.
• Manage office operations, scheduling, and special events for the graduate programs office.

Skills

Detail-oriented

Communication

Education

Associate's degree

Bachelor's degree preferred

Tools

Microsoft Office

PeopleSoft

Slate CRM

Job description

University of Wisconsin-Whitewater is seeking an Administrative Specialist for the College of Business and Economics. The role provides administrative and operational support across graduate admissions, student records, budgets, and office operations.

Reporting to the Associate Dean of Graduate Business Programs, the position coordinates services, analyzes data, and helps implement process improvements to support program goals.