Graduate Programs Administrative Specialist

University of Wisconsin-Whitewater; Whitewater (WI); On-site; USD 50,000 - 54,000; Full time

Job summary

The University of Wisconsin-Whitewater's College of Business and Economics seeks an Administrative Specialist to provide professional administrative and operational support for the CoBE Graduate Programs office, reporting to the Associate Dean. This on-campus role coordinates graduate admissions, student records, budget processes, and office operations.

As a primary resource for faculty, staff, students, and partners, you will implement policies, analyze data, coordinate initiatives, and

Qualifications

• A minimum of an associate's degree with at least two years of administrative support, academic advising, or registrar's office experience.
• Proficiency in Microsoft Office—Outlook, Word, and Excel.
• Experience with electronic data management systems.
• Detail-oriented with excellent written and oral communication skills.
• Bachelor’s degree preferred.

Responsibilities

• 40% – Graduate Admissions and Student Records Administration: review, monitor, and process all graduate applications including international students and communicate with relevant offices.
• 30% – Administrative Operations, Budget, and Support to the Associate Dean: manage office communications, budgets, reports, and policy implementation.
• 15% – Personnel Administration and Student Employee Supervision: recruit, hire, train, supervise, and evaluate student workers.
• 10% – Office Support and Event Coordination: manage supplies and coordinate graduate events.
• 5% – Committee Participation and Other Duties: serve on committees and participate in university activities.

Skills

Attention to detail

Excellent communication

Data analysis

Multitasking

Team collaboration

Education

Associate's degree

Tools

Microsoft Office

Job description

The University of Wisconsin-Whitewater's College of Business and Economics seeks an Administrative Specialist to provide professional administrative and operational support for the CoBE Graduate Programs office, reporting to the Associate Dean. This on-campus role coordinates graduate admissions, student records, budget processes, and office operations.

As a primary resource for faculty, staff, students, and partners, you will implement policies, analyze data, coordinate initiatives, and