Graduate Program Manager - 142001

UC San Diego; San Diego (CA); On-site; USD 62,000 - 107,000; Full time

Job summary

UC San Diego, Halicioglu Data Science Institute (HDSI), seeks a Graduate Program Manager to independently administer its graduate programs, supporting about 300 master’s and PhD students. You will supervise graduate-student support, TA allocations, appointments and fellowships, and coordinate instruction including course approvals, scheduling and enrollment.

You will provide expert academic advising to prospective and current students, guiding recruitment, curriculum development, and program

Qualifications

• Listening and advising diverse personalities with independent judgment.
• Knowledge of graduate student policies and curriculum administration.
• Ability to extract, compile, analyze and present data pertinent to graduate programs.
• Experience developing activities and programs to support graduate students' development.
• Experience in managerial, administrative, and supervisory practices for staff.

Responsibilities

• Oversee HDSI's graduate programs and support ~300 master’s and doctoral students.
• Manage graduate student support processes: teaching assistant allocations, appointments, and fellowships.
• Coordinate graduate instruction: course approvals, scheduling, and enrollment.
• Provide expert academic advising to prospective and current graduate students; advise on recruitment, retention, and curriculum development.

Skills

Active listening

Policy knowledge

Data analysis

Program development

People management

Job description

DESCRIPTION

The mission of the The Halicioglu Data Science Institute (HDSI) is to lay the groundwork for the scientific foundations of the emerging discipline of data science, develop new methods and infrastructure, and train students, faculty and industry partners to use data science in ways that will allow them to solve some of the world's most pressing problems. HDSI has been established as an independent and innovative academic unit that works collaboratively with schools, divisions, departments, centers, students and faculty across multiple disciplines throughout the entire campus. HDSI has 29 Faculty FTE on board, through a headcount of more than 53 faculty with split appointments in multiple departments. This highly talented data-driven ecosystem of thought leaders is only expected to grow in the coming years. HDSI is the administrative home for the undergraduate B.S. major and minor in Data Science, the B.S. in Business Data Science and three graduate programs; Master of Data Science Online, MS in Data Science and PhD in Data Science. Our M.S. program has 200 students, and our Ph.D. program has 100 students.

DEPARTMENT OVERVIEW:

The mission of the The Halicioglu Data Science Institute (HDSI) is to lay the groundwork for the scientific foundations of the emerging discipline of data science, develop new methods and infrastructure, and train students, faculty and industry partners to use data science in ways that will allow them to solve some of the world's most pressing problems. HDSI has been established as an independent and innovative academic unit that works collaboratively with schools, divisions, departments, centers, students and faculty across multiple disciplines throughout the entire campus. HDSI has 29 Faculty FTE on board, through a headcount of more than 53 faculty with split appointments in multiple departments. This highly talented data-driven ecosystem of thought leaders is only expected to grow in the coming years. HDSI is the administrative home for the undergraduate B.S. major and minor in Data Science, the B.S. in Business Data Science and three graduate programs; Master of Data Science Online, MS in Data Science and PhD in Data Science. Our M.S. program has 200 students, and our Ph.D. program has 100 students.

POSITION OVERVIEW:

Under the general direction of the Chief Administrative Officer, the Graduate Program Manager independently manages and administers HDSI's graduate programs, serving approximately 300 master's and doctoral students. The incumbent oversees graduate student support, including the annual teaching assistant allocation process, student appointments, and fellowships, and coordinates graduate instruction, including course approvals, scheduling, and enrollment. The incumbent provides expert academic advising to prospective and current graduate students and advises on recruitment, retention, curriculum development, program policies, and agreements.

The Graduate Program Manager analyzes, develops, implements, and refines new and existing programs and processes. The incumbent serves as an expert advisor to graduate committee chairs, the HDSI Chair, and the Chief Administrative Officer, drawing on comprehensive knowledge of University policies and a broad understanding of how HDSI's undergraduate and graduate programs intersect. This includes assessing precedent and potential future implications and making recommendations to support sound decisions. The incumbent ensures program compliance with University policies, analyzes program data, and prepares reports and recommendations. The incumbent also serves on the HDSI Space Committee.

For more information, please visit: https://datascience.ucsd.edu

QUALIFICATIONS

• Skill to listen and advise/counsel diverse personalities using independent and mature judgment. Must be sensitive to students' and staff needs and concerns; able to deal with difficult and unpleasant situations without losing composure. Demonstrated ability to perform work with attention to details and to work independently with minimal supervision. Ability to deal with exceptions and skills at devising alternatives.
• Knowledge of policies and procedures relating to graduate students and curriculum administration, to enable employee to advise students, faculty, administrators and others about academic policies and requirements and to implement the department's goals and objectives for the graduate program. Demonstrated experience and skill to interpret analyze and apply complex data, rules, regulations and resource materials. Demonstrated ability to extract, compile, analyze and present pertinent data effectively.
• Demonstrated experience in the development and implementation of activities and programs which identify needs and concerns of students and facilitate personal, professional and educational development of graduate students and other target populations.
• Knowledge of policies and procedures relating to graduate students and curriculum administration, to enable employee to advise students, faculty, administrators and others about academic policies and requirements and to implement the department's goals and objectives for the graduate program.
• Demonstrated experience in managerial, administrative, and supervisory practices and principles. Demonstrated ability to supervise professional staff, fostering innovation, service and accountability, and to give clear instructions and guidelines. Ability to delegate and assign tasks, monitor production and quality of work, set clear and reasonable performance standards, and develop staff to their highest potential.

SPECIAL CONDITIONS

• Job offer is contingent upon satisfactory clearance based on Background Check results.
• Occasional evenings and weekends may be required.
• The California Child Abuse and Neglect Reporting Act ("CANRA"), Penal Code sections 11164-11174.4) requires certain professionals, known as "mandated reporters", to report known or suspected instances of child abuse or neglect to law enforcement. This position has been identified as a "mandated reporter".

Pay Transparency Act

Annual Full Pay Range: $62,100 - $107,100 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $29.74 - $51.29

Factors in determining the appropriate compensation for a role includes experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).