Graduate Program Manager - 142001

UC San Diego/UC San Diego Health; United States; Hybrid; USD 62,000 - 95,000; Full time

Job summary

UC San Diego's Halicioglu Data Science Institute seeks a Graduate Program Manager to independently oversee its graduate programs for roughly 300 master's and doctoral students. You will manage TA allocations, appointments, fellowships, and enrollment, while advising on recruitment, retention, and curriculum development.

You will apply deep knowledge of university policies to ensure program compliance, analyze data, prepare reports, and support program Chairs and leadership.

Qualifications

• Listen and advise diverse personalities using mature judgment and independence.
• Interpret and apply complex data, rules, and policies for graduate programs.
• Develop and implement activities addressing student needs and development.
• Advise on recruitment, retention, and curriculum for graduate programs.
• Supervise professional staff, delegate tasks, and set performance standards.

Responsibilities

• Manage and administer HDSI's graduate programs for ~300 students.
• Oversee teaching assistant allocation, student appointments, fellowships, and enrollment.
• Provide expert academic advising and guidance on policies and program requirements.
• Coordinate course approvals, scheduling, and instructional offerings.
• Ensure compliance with university policies and prepare program reports.

Skills

Advising graduate students

Graduate program administration

Curriculum intake and scheduling

Data analysis and reporting

Staff supervision and mentoring

Job description

Payroll Title: STDT SVC ADVISOR 3

Department: Halicioglu Data Science Institute

Hiring Pay Scale: $62,100 - $95,000 / Year

Worksite: Hybrid

Appointment Type: Career

Appointment Percent: 100%

Union: Uncovered

Total Openings: 1

Work Schedule: Days, 8 hrs/day, Mon - Fri

#142001 Graduate Program Manager

Filing Deadline: Mon 11/16/2026

DESCRIPTION

DEPARTMENT OVERVIEW:

The mission of the The Halicioglu Data Science Institute (HDSI) is to lay the groundwork for the scientific foundations of the emerging discipline of data science, develop new methods and infrastructure, and train students, faculty and industry partners to use data science in ways that will allow them to solve some of the world’s most pressing problems. HDSI has been established as an independent and innovative academic unit that works collaboratively with schools, divisions, departments, centers, students and faculty across multiple disciplines throughout the entire campus. HDSI has 29 Faculty FTE on board, through a headcount of more than 53 faculty with split appointments in multiple departments. This highly talented data-driven ecosystem of thought leaders is only expected to grow in the coming years. HDSI is the administrative home for the undergraduate B.S. major and minor in Data Science, the B.S. in Business Data Science and three graduate programs; Master of Data Science Online, MS in Data Science and PhD in Data Science. Our M.S. program has 200 students, and our Ph.D. program has 100 students.

POSITION OVERVIEW:

Under the general direction of the Chief Administrative Officer, the Graduate Program Manager independently manages and administers HDSI’s graduate programs, serving approximately 300 master’s and doctoral students. The incumbent oversees graduate student support, including the annual teaching assistant allocation process, student appointments, and fellowships, and coordinates graduate instruction, including course approvals, scheduling, and enrollment. The incumbent provides expert academic advising to prospective and current graduate students and advises on recruitment, retention, curriculum development, program policies, and agreements.

The Graduate Program Manager analyzes, develops, implements, and refines new and existing programs and processes. The incumbent serves as an expert advisor to graduate committee chairs, the HDSI Chair, and the Chief Administrative Officer, drawing on comprehensive knowledge of University policies and a broad understanding of how HDSI’s undergraduate and graduate programs intersect. This includes assessing precedent and potential future implications and making recommendations to support sound decisions. The incumbent ensures program compliance with University policies, analyzes program data, and prepares reports and recommendations. The incumbent also serves on the HDSI Space Committee.

For more information, please visit: https://datascience.ucsd.edu

QUALIFICATIONS

• Skill to listen and advise/counsel diverse personalities using independent and mature judgment. Must be sensitive to students' and staff needs and concerns; able to deal with difficult and unpleasant situations without losing composure. Demonstrated ability to perform work with attention to details and to work independently with minimal supervision. Ability to deal with exceptions and skills at devising alternatives.

• Knowledge of policies and procedures relating to graduate students and curriculum administration, to enable employee to advise students, faculty, administrators and others about academic policies and requirements and to implement the department’s goals and objectives for the graduate program. Demonstrated experience and skill to interpret analyze and apply complex data, rules, regulations and resource materials. Demonstrated ability to extract, compile, analyze and present pertinent data effectively.

• Demonstrated experience in the development and implementation of activities and programs which identify needs and concerns of students and facilitate personal, professional and educational development of graduate students and other target populations.

• Knowledge of policies and procedures relating to graduate students and curriculum administration, to enable employee to advise students, faculty, administrators and others about academic policies and requirements and to implement the department’s goals and objectives for the graduate program.

• Demonstrated experience in managerial, administrative, and supervisory practices and principles. Demonstrated ability to supervise professional staff, fostering innovation, service and accountability, and to give clear instructions and guidelines. Ability to delegate and assign tasks, monitor production and quality of work, set clear and reasonable performance standards, and develop staff to their highest potential.

SPECIAL CONDITIONS

• Job offer is contingent upon satisfactory clearance based on Background Check results.

• Occasional evenings and weekends may be required.

• The California Child Abuse and Neglect Reporting Act ("CANRA"), Penal Code sections 11164-11174.4) requires certain professionals, known as "mandated reporters", to report known or suspected instances of child abuse or neglect to law enforcement. This position has been identified as a "mandated reporter."

Pay Transparency Act

Annual Full Pay Range: $62,100 - $107,100 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $29.74 - $51.29

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California’s Anti-Discrimination Policy, please visit https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

a. "Misconduct" means any violation of the policies governing employee conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC’s policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace

Prospective employees who are ordinarily residents in Iran or who are physically located in Iran are generally not eligible to for employment per suspension of General License G on 24 August 2026. If you have ever resided in Iran or have an Iranian passport and would like to confirm your eligibility, please contact [e-mail] for consideration of your particular circumstances.