COORDINATOR - Research Scholarships - 141952

UC San Diego; San Diego (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

UC San Diego seeks a Coordinator to oversee programs designed to recruit students into graduate and professional degree paths. You will plan events, counsel students, and connect them with UCSD faculty for research placements and industry internships. You’ll track progress, manage records, and contribute to grant reports.

The role involves liaison work with Financial Aid, departments, donors, and external partners to identify and award scholarships, including URS and Prestigious Scholarships.

Qualifications

• Master's degree in science, engineering, mathematics, or related field or equivalent combination of education and experience.
• Counseling and advising techniques with understanding of higher education.
• Experience using MS Office, spreadsheets and databases for outreach and records.

Responsibilities

• Oversee activities of programs to recruit students for graduate or professional programs.
• Plan and conduct program events, seminars, and workshops.
• Meet with students to monitor compliance with program guidelines and assist with research placements.
• Identify internships and provide educational counseling for academic success.
• Maintain detailed records and assist with grant reports.
• Coordinate scholarships including URS and Prestigious Scholarships.

Skills

Counseling & advising

Communication

Multicultural sensitivity

Project coordination

Event planning

Staff collaboration

Database record-keeping

Education

Master's degree in science/engineering/mathematics

Tools

MS Office

Spreadsheets

Databases

Website management

Job description

DESCRIPTION

UCSD Layoff from Career Appointment: All layoff applicants should contact their Employment Advisor.

Reassignment Applicants: Eligible Reassignment clients should contact their Disability Counselor for assistance.

The Coordinator for this position oversees the activities of the programs, ensuring their success in recruiting outstanding eligible students, developing a schedule of activities designed to enhance their chances of being admitted to graduate or professional degree programs or to pursue other kinds of post-baccalaureate success.

The incumbent will be responsible for implementing innovative and effective outreach strategies to recruit and select students to participate in the programs; planning and conducting program events, including seminars and workshops; meeting with students individually and collectively to monitor compliance with program guidelines, assisting students to self-identify potential research placements with UC San Diego faculty and identifying industry internships for students; providing individual educational counseling to students concerning academic success and preparation for graduate/professional school or employment; ensuring that student participants complete program requirements; keeping detailed database records of student participants; and, writing or assisting in the writing of grant performance reports.

Many of the programs overseen by this positions make up the bulk of the URH Summer Research Program. These scholarship opportunities are referred to as the Summer Undergraduate Research Scholarships (URS). Depending on funds available, URS might support anywhere between 75-95 scholars in a variety of fields each summer. Accordingly, this position must be in significant extensive contact with applicants, mentors, and donors from the Winter Quarter application period until the end of the Summer Research Program in August.

The coordinator will also oversee and be responsible for the overall administration of the Prestigious Scholarships. These are nationally and internationally competitive scholarship opportunities which could support undergraduates or post-baccalaureates.

This person will also act as liaison with Financial Aid & Scholarships, scholarship recipients, academic departments, faculty, faculty administrators, donors, and donor agencies to identify and award scholarships.

QUALIFICATIONS

• Master's degree in science, engineering, mathematics, or related field or equivalent combination of education and experience.
• Demonstrated skills and abilities in counseling and advising techniques (including active listening, interviewing, and referral) with an understanding of their appropriate use in an institutional setting and with demonstrated knowledge of theories and principles of institutions of higher education.
• Demonstrated computer experience and skills to apply and learn various programs (MS Office, spreadsheets, databases) and to assist with website organization to accomplish outreach and program goals and objectives.
• Understanding of University rules and regulations.
• Excellent oral and written communication skills. Advanced writing skills with ability to present clear, concise information to diverse populations that include large groups and individual faculty, staff, students, recruiters, university administrators and constituent organizations.
• Multicultural competencies; ability to work with diverse populations. Demonstrated aptitude to assess student objectives and determine qualifications to align with the various graduate and professional school requirements. Experience working with disadvantaged and underrepresented students; effective interpersonal relationship skills required to establish relationships of trust with a diverse multi-cultural population including parents, students, school officials, staff and faculty.
• Skills in service orientation, organization, active listening, and critical thinking. Proven organizational skills to prioritize tasks to achieve short and long range goals in a fast-paced environment with frequent interruptions and changing priorities; ensure established deadlines are met demonstrating strong initiative, sound judgment, independent thought, and precise attention to detail with a high degree of professionalism.
• Ability in problem identification and reasoning. ** Ability to use independent decision making skills; demonstrated effective problem-solving skills; ability to identify, research and analyze complex situations; recommend solutions and determine course of action.
• Ability to multi-task; verbal and written communication skills. Proven ability to work productively, independently and cooperatively as a supportive team member in a fast-paced environment with the ability to balance multiple, often conflicting, priorities with deadlines, constraints, and numerous interruptions. Demonstrated ability to successfully follow through on multiple complex program tasks through to successful completion and in a timely manner.
• Demonstrated record management experience. Proven skill in developing and maintaining accurate, organized records, files, and filing system.
• Demonstrated skill in independently prioritizing, organizing, and following through on complex program tasks to ensure that multiple deadlines are met.
• Basic accounting knowledge and demonstrated ability to understand budgets and manage program within budgetary guidelines.
• Demonstrated work experience in marketing, advertising or public relations setting; identifying, analyzing, developing and creating marketing materials; including brochures, fliers, social media, electronic communications and web content, used for promotional activities and recruitment opportunities targeting a variety of audiences.

PREFERRED

• Knowledge of University processes and procedures. Well versed on the various structures of undergraduate programs; proficiency to apply and interpret University and departmental policies and procedures relating to undergraduate program management; demonstrated experience in Student Affairs operations.

SPECIAL CONDITIONS

• Overtime and weekends may be required, specifically for the Undergraduate Research Conference, Triton Days, Family Weekend, and the MURALS Symposium. There may be one or two other activities that occur after regular hours or on the weekends.
• Professional travel to attend conferences may be required.
• Job offer is contingent upon satisfactory clearance based on Background Check results.

Pay Transparency Act

Annual Full Pay Range: Unclassified - No data available (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: Unclassified - No data available

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).