Graduate Program Coordinator

Jobtailor; Nashville (TN); On-site; USD 42,000 - 56,000; Full time

Job summary

Jobtailor is seeking an organized administrator to coordinate BME graduate programs and support student admissions and recruitment. The role will handle registrations, funding confirmations, I-9 processing, and student progress tracking within an academic setting.

You will also assist with graduate student engagement, campus visits, SLATE offers, and travel reimbursements while contributing to marketing efforts for the VISE program and managing department social media channels.

Qualifications

• Bachelor's degree from an accredited institution is required.
• Minimum of one year of relevant experience.
• Academic environment experience is preferred.
• Proficiency with Microsoft Office (Excel, Forms, PowerPoint), Google Forms, and Adobe Suites.
• Experience with Canva and Trello or similar software, or willingness to learn.

Responsibilities

• Coordinate BME graduate programs: registrations, funding confirmations, I-9 processing, student progress tracking, and expense reporting.
• Support BME graduate student admissions and recruitment: campus visits, SLATE offer letters, vendor reservations, travel reimbursements.
• Assist with student engagement: scheduling mentoring, analyzing faculty surveys, tracking scholarships, and program growth.
• Support marketing for the VISE program: marketing materials, social media, photography, graphics, and events.
• Manage BME department social media on LinkedIn and X (Twitter).
• Serve as a resource for students and faculty; report to the BME Graduate Program Manager with dotted line to the VISE Program Manager.

Job description

• Coordinate BME graduate programs, including student course registrations, funding confirmations, PeopleSoft entries, I-9 processing, doctoral actions, forms, announcements, student progress tracking, credit card management, expense reports, and student organization requests
• Support BME graduate student admissions and recruitment, including campus visit travel, recruitment meetings, faculty matching, SLATE offer letters, recruitment swag, vendor reservations, annual events, and travel reimbursements
• Support BME student engagement by scheduling mentoring meetings, analyzing faculty survey responses, tracking master's student tuition scholarships, coordinating with faculty, and supporting master's program growth
• Assist the VISE Program Manager with marketing, social media, photography, graphics, captions, short videos, events, workshops, vendors, presentations, listservs, posters, signs, maps, banners, and other marketing materials
• Support BME department social media on LinkedIn and X (Twitter)
• Serve as a resource for students and faculty and perform other duties as assigned
• Report primarily to the BME Graduate Program Manager with a dotted line to the VISE Program Manager

Requirements

• Bachelor's degree from an accredited institution of higher education is required
• At least one year of comparable experience is required
• A combination of education and experience or experience in lieu of education will be considered
• Academic environment experience is preferred
• Proficiency in Microsoft Office, especially Excel, Forms, and PowerPoint, Google Forms, and Adobe Suites
• Experience with Canva and Trello, or similar software programs, or willingness to learn new software programs
• Comfort with new technology and ability to adapt to changes in technology and processes
• Ability to multitask and maintain a high level of organization
• Strong teamwork and problem-solving skills
• Resourcefulness, dependability, and action orientation
• Professional and pleasant attitude with tact and diplomacy when interacting with students, faculty, and staff
• Strong verbal and written communication skills

Core Competencies

Demonstrates strong organizational and multitasking abilities while coordinating graduate programs and student engagement initiatives. Proficient in utilizing various software tools for marketing, communication, and administrative support within an academic environment.

Highest-signal resume keywords

• Bachelor's Degree
• Microsoft Office Proficiency
• Experience in Academic Environment
• Strong Verbal and Written Communication Skills
• Teamwork and Problem-Solving Skills

ATS Optimization Keywords

Hard Skills

• Student Course Registration
• Funding Confirmation
• Expense Reporting
• Student Progress Tracking
• Marketing Support
• Event Coordination
• Social Media Management
• Data Analysis
• Multitasking
• Organizational Skills

Soft Skills

• Resourcefulness
• Dependability
• Action Orientation
• Professional Attitude
• Tact and Diplomacy

Industry Keywords

• Graduate Programs
• Student Engagement
• Admissions and Recruitment
• Academic Environment
• BME Department

Tools & Technologies

• Microsoft Excel
• Microsoft PowerPoint
• Google Forms
• Adobe Suites
• Canva
• Trello
• SLATE
• PeopleSoft