Graduate Program Coordinator

The University of Texas at Arlington; Arlington (TX); Hybrid; USD 52,000 - 72,000; Full time

Job summary

The University of Texas at Arlington seeks a DSW Program Coordinator to support DSW students throughout their academic journey, coordinating admissions, enrollment and advising in collaboration with the Program Director.

The role requires strong communication, organization, and familiarity with university systems, and offers a hybrid work arrangement with regular business hours. You will maintain student records and assist cross‑department initiatives to support student success.

Qualifications

• Bachelor’s degree with two years of experience in social work or related field, or six years of equivalent experience.

Responsibilities

• Support DSW students across their academic journey and coordinate admissions, enrollment and advising with the Program Director.
• Maintain complete student records and yearly program data, monitor progress and assist cross‑department initiatives.
• Collaborate with internal offices (Graduate School, Financial Aid, international student services) for admissions and navigation.
• Provide navigation and support services to students and coordinate program activities and events.

Skills

Student engagement

Communication

Organizational skills

Interpersonal skills

Microsoft Office Suite

Database management

University systems navigation

Education

Bachelor's degree

Master of Social Work (MSW) preferred

Tools

Microsoft Office Suite

Database management

Job description

Purpose of Position

The DSW Program Coordinator will provide support to DSW students across their academic journeys and collaborate with the Program Director to ensure program functioning. The Coordinator will facilitate admissions, enrollment and advising processes, collaborate with University entities, provide navigation and support services to DSW students, and coordinate program activities and events.

Essential Functions

• Supports student well-being through promoting a sense of belonging and engagement across the DSW program.
• Facilitates on-going communication with DSW students related to program updates, deadlines, process, and successes.
• Serves as a point of contact for issues related to University systems or navigation needs for DSW students, including maintaining collaborative relationships with internal SSW offices, The Graduate School, Office of Financial Aid, Office of International Students, and Student Veteran Services among others.
• Assists DSW students to navigate stages of the Program, and ensure on-going milestone monitoring and documentation.
• Maintains up to date knowledge of student emergency resources and University systems to assist students facing unique challenges, in order to maximize students’ ability to persist in the program and graduate
• Coordinates the DSW Program admissions process, working with the DSW Program Director, Admissions Committee, SSW Admissions Office, and prospective students to communicate admissions process, facilitate admissions processes, and address needs of perspective students.
• Provides support to admitted students regarding enrollment, course registration, transfer credits, and onboarding activities, and collaborates with The Graduate School to ensure smooth admissions processes.
• Facilitates student enrollment and supports the DSW Director in processing GRA and GTA assignments each semester.
• Continually monitors student progress, records, and enrollment data to monitor student standing and facilitate student progress and completion.
• Supports the DSW Director in overall management of the DSW program, including day-to-day continuity and availability to students.
• Maintains complete records for each student and yearly program data.
• Supports the DSW Director in generating programmatic reports and monitoring program data for continual improvement.
• Collaborates with other programs, faculty, and staff to support cross departmental initiatives that will support the DSW Program or DSW Students.
• Performs other duties as assigned.

Required Qualifications

• Bachelor’s degree and two (2) years of experience in social work, office administration, working with college students, public administration, or a related field, or six (6) years of an equivalent combination of education and experience.

Preferred Qualifications

• A Master of Social Work or Doctor of Social Work (DSW) degree, work experience in a higher education setting, and familiarity with the admissions and student-tracking platforms used by UTA are preferred.

Knowledge, Skills & Abilities

• Ability to support student engagement and academic success
• Excellent communication, organizational, and interpersonal skills
• Strong sense of empathy and student-centered approach
• Proficiency in Microsoft Office Suite and database management
• Awareness of University systems and structures
• Ability to navigate complex and overlapping systems

Work Schedule

• Monday through Friday; 8:00am through 5:00pm
• Occasional evening hours as needed
• Hybrid work environment (remote & in-office)

Benefits Information

Position is benefit eligible: Yes
We are proud to offer a comprehensive benefits package to our employees at the University.

https://www.uta.edu/hr/employee-benefits