Graduate Program Coordinator

University of Texas at Arlington; Arlington (TX); Hybrid; USD 41,000 - 50,000; Full time

Job summary

The University of Texas at Arlington seeks a DSW Program Coordinator to support DSW students across their academic journeys and collaborate with the Program Director to ensure program functioning.

The Coordinator will facilitate admissions, enrollment and advising processes, collaborate with University entities, provide navigation and support services to DSW students, and coordinate program activities and events.

Qualifications

• Bachelor’s degree and two years of related experience.
• Experience in social work, office administration, or student services preferred.

Responsibilities

• Support DSW students' well-being and engagement across the program.
• Facilitate admissions, enrollment, and advising processes.
• Coordinate program activities and events with university entities.
• Maintain records and monitor student progress and enrollment data.
• Prepare programmatic reports and assist in cross-department initiatives.

Skills

Student engagement

Communication skills

Empathy

MS Office & DBs

University systems

Systems navigation

Education

Bachelor's degree

Two years experience in related field

Job description

Salary

The annual salary for this position is $45,400. The final offer will be commensurate with the candidate’s relevant experience and qualifications.

Purpose of Position

The DSW Program Coordinator will provide support to DSW students across their academic journeys and collaborate with the Program Director to ensure program functioning. The Coordinator will facilitate admissions, enrollment and advising processes, collaborate with University entities, provide navigation and support services to DSW students, and coordinate program activities and events.

Essential Functions

• Supports student well-being through promoting a sense of belonging and engagement across the DSW program.
• Facilitates on-going communication with DSW students related to program updates, deadlines, process, and successes.
• Serves as a point of contact for issues related to University systems or navigation needs for DSW students, including maintaining collaborative relationships with internal SSW offices, The Graduate School, Office of Financial Aid, Office of International Students, and Student Veteran Services among others.
• Assists DSW students to navigate stages of the Program, and ensure on-going milestone monitoring and documentation.
• Maintains up to date knowledge of student emergency resources and University systems to assist students facing unique challenges, in order to maximize students’ ability to persist in the program and graduate
• Coordinates the DSW Program admissions process, working with the DSW Program Director, Admissions Committee, SSW Admissions Office, and prospective students to communicate admissions process, facilitate admissions processes, and address needs of perspective students.
• Provides support to admitted students regarding enrollment, course registration, transfer credits, and onboarding activities, and collaborates with The Graduate School to ensure smooth admissions processes.
• Facilitates student enrollment and supports the DSW Director in processing GRA and GTA assignments each semester.
• Continually monitors student progress, records, and enrollment data to monitor student standing and facilitate student progress and completion.
• Supports the DSW Director in overall management of the DSW program, including day-to-day continuity and availability to students.
• Maintains complete records for each student and yearly program data.
• Supports the DSW Director in generating programmatic reports and monitoring program data for continual improvement.
• Collaborates with other programs, faculty, and staff to support cross departmental initiatives that will support the DSW Program or DSW Students.
• Performs other duties as assigned.

Required Qualifications

• Bachelor’s degree and two (2) years of experience in social work, office administration, working with college students, public administration, or a related field, or six (6) years of an equivalent combination of education and experience.

Preferred Qualifications

• A Master of Social Work or Doctor of Social Work (DSW) degree, work experience in a higher education setting, and familiarity with the admissions and student-tracking platforms used by UTA are preferred.

Knowledge, Skills & Abilities

• Ability to support student engagement and academic success
• Excellent communication, organizational, and interpersonal skills
• Strong sense of empathy and student-centered approach
• Proficiency in Microsoft Office Suite and database management
• Awareness of University systems and structures
• Ability to navigate complex and overlapping systems

Work Schedule

• Monday through Friday; 8:00am through 5:00pm
• Occasional evening hours as needed
• Hybrid work environment (remote & in-office)

Working Conditions

• May work around standard office conditions.
• Repetitive use of a keyboard at a workstation.
• Remote work environment in Texas
• Moving and transporting items > 20 lbs

PreEmployment Background Check

It is the policy of The University of Texas at Arlington to conduct a pre employment background check on any applicant who is under final consideration for employment with the University.

This position may have access to critical infrastructure as defined by Section 113.001(2) of the Texas Business and Commerce Code. If so, to be hired for and continue to be employed in this position you must maintain the security or integrity of the infrastructure as set forth in Texas Executive Order GA 48. By assuming this position, and if you have access to critical infrastructure, you authorize the University to conduct routine background checks.