Graduate Admissions Specialist

Texas Wesleyan University; Fort Worth (TX); On-site; USD 52,000 - 78,000; Full time

Job summary

Texas Wesleyan University is seeking an international admissions recruiter responsible for attracting undergraduate and graduate students through outreach to schools, colleges, and organizations and by coordinating on-campus recruitment events.

The role involves counseling applicants through the admissions process, analyzing applications for timely decisions, and maintaining data reports, while ensuring FERPA compliance and collaboration with the SEVP-designated school official.

Qualifications

• Bachelor’s degree is required; Master’s preferred.
• Experience in admissions or recruitment is strongly desired.
• Ability to manage multiple tasks with attention to detail.

Responsibilities

• Collaborate with leadership to plan recruitment activities with schools and organizations.
• Provide initial admissions counseling to prospective students and guide them through applications.
• Review graduate applications and transcripts to inform admissions decisions.
• Track communications and generate reports on program activity and outcomes.
• Schedule campus visits and coordinate logistics for prospective students.
• Develop partnerships to recruit for graduate programs and coordinate SEVP compliance.

Skills

Admissions counseling

Recruitment planning

Relationship building

Data reporting

FERPA compliance

Team collaboration

Education

Bachelor's degree

Master’s preferred

Tools

CRM system

MS Office

Job description

Responsible for the recruitment and admission of international undergraduate students and
master’s, doctoral, and certificate students to Texas Wesleyan University. Primary duties
include visiting schools, colleges, universities, and/or organizations; planning on-campus
recruitment events; meeting with prospective students; evaluating admission applications; and
assisting with special programs and projects as assigned. This position works closely with
prospective new students in the support of the transition to Texas Wesleyan University.

Essential Duties and Responsibilities

• Collaborates with the Director of Graduate and Global Recruitment and Program Directors to develop, implement and coordinate program centered strategic recruitment and engagement activities via establishing relationships with surrounding school districts, organizations, 4-year colleges, and businesses relevant to graduate degrees.
• Provides initial admission counseling to prospective graduate students and prospective international undergraduate students. Assists prospective students in all steps of the application process including inquiry, applying, admission and transition to enrolled student. Provides effective follow-up communication for prospective students and applicants. Occasional evening and weekend service hours will be required.
• Reviews completed graduate applications and transcripts for faculty review and admission. Communicates with applicants about required application materials in order to provide admissions decisions in a timely manner.
• Tracks communication with prospective graduate students and prospective international undergraduate students through the CRM and provides weekly,
  monthly and year-end reports on program activity.
• Schedules all campus visits, tours, and meetings for prospective graduate
  students, prospective international undergraduate students, and groups. This will
  include proper communication with guests and other offices on campus,
  maintenance of the registration process, staffing, room reservations, the creation
  of special agendas, and campus collaboration.
• Develops partnerships with community organizations and businesses to recruit
  their members to graduate programs at Texas Wesleyan University.
• Serves as SEVP -approved Designated School Official and assists with I-20
  issuances for international graduate and undergraduate students. Collaborates
  with the PDSO to provide support to international students related to onboarding
  and SEVP compliance.
• Supports the planning of international student programming, including New
  Student Orientation
• Tracks applications, admits, and country-level data. Stays abreast of trends and
  best practices for recruitment using internal and external data.
• Other duties as assigned by the Director of Graduate and Global Recruitment.

Education, Certifications and/or Licenses

• A bachelor’s degree from a regionally accredited college/university required, master’s preferred
  

Experience

• Previous admissions and/or recruitment related experience strongly desired

Knowledge, Skills & Abilities

• Demonstrated administrative ability to plan and execute programs and activities, to secure cooperation from individuals and organizations, and to coordinate the activities of such individuals and organizations.
• Proficiency with an integrated administrative system and current software programs.
• Ability to demonstrate a cooperative attitude while working with a diverse student population.
• Ability to work independently with minimum supervision.
• Ability to handle multiple tasks while maintaining a high attention for details.
• Strong organizational skills to work productively & efficiently to meet multiple deadlines.
• Ability to work individually and within a team environment.
• Ability to adhere to university & departmental policies and procedures.
• Ability to be discrete handling confidential matters, while complying with FERPA regulations.
• Outstanding interpersonal and community relations skills.
• Ability to maintain a professional appearance and office atmosphere.

Posting Number 2016AS1128P

Posting Open Date

Posting Open Date 08/24/2026

Open Until Filled Yes

Posting Close Date

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Do you have experience working in admissions?
  • Yes
  • No
• Do you have experience evaluating transcripts?
  • Yes
  • No

Documents Needed To Apply

Required Documents

• Resume
• Cover Letter
• Current Employee Application (for internal applicants)

Optional Documents