Graduate Medical Education Training Administrator, IM-Instruction Administration

University of Texas Southwestern Medical Center; Dallas (TX); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Health insurance

Paid Time Off

Parental leave

Tuition reimbursement

Retirement plan

Wellness programs

Job summary

UT Southwestern Medical Center seeks a senior GME Program Administrator to lead and oversee multiple residency and fellowship programs, ensuring alignment with accreditation standards, policies, and regulatory requirements.

The role requires autonomy and strategic oversight, with responsibilities for budgeting, compliance, and supervision of GME coordinators, contributing to the overall success of the GME enterprise.

Qualifications

• Bachelor's Degree in business administration, healthcare administration, or a related field.
• 6 years of direct experience as the primary GME program coordinator of an ACGME-accredited residency-fellowship program(s)
• 2 years of supervisory experience
• May be required to submit to a federal background investigation.
• Master's Degree preferred; TAGME training highly preferred on hire

Responsibilities

• Strategic planning and development of the GME programs in collaboration with the Program Director.
• Ensure department policies meet accreditation standards and university policies.
• Oversee daily operations of multiple educational programs including residencies and fellowships.
• Provide guidance to Program Directors and Coordinators on accreditation and program development.
• Supervise and mentor GME Coordinators and conduct performance appraisals.
• Coordinate communication among Directors, staff, trainees, and stakeholders.
• Ensure compliance with HIPAA, FERPA, and other laws.
• Oversee program records, reporting, and budget development and monitoring.

Skills

GME coordination

Regulatory compliance

Leadership

Budget management

Data analysis

Stakeholder communication

Education

Bachelor's degree

Master's degree (preferred)

Tools

PeopleSoft/HCM

Job description

WHY UT SOUTHWESTERN?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY

Position serves as a supervisor for the GME program coordinators within the department, providing strategic guidance and oversight for the successful administration and coordination of multiple accredited/non-accredited residency/fellowship programs. This position requires a high level of autonomy, expertise, and plays a critical role in shaping the strategic direction of GME programs within the department and contributing to the overall success of the GME enterprise at UT Southwestern Medical Center. This role may supervise GME Program Coordinators and is responsible for ensuring program compliance with all accreditation standards, institutional policies, and regulatory requirements. This role requires advanced knowledge, skills, and experience in all aspects of GME program administration and the ability to make independent decisions and exercise sound judgment in complex situations.

BENEFITS

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

Required

• Education

Bachelor's Degree in business administration, healthcare administration, or a related field

• Experience

6 years of direct experience as the primary GME program coordinator of an ACGME-accredited residency-fellowship program(s)

2 years of supervisory experience

May be required to submit to a federal background investigation.

Preferred

• Education

Master's Degree

• Licenses and Certifications

(TAGME) TRAINING ADMINS OF GRAD MED ED (highly preferred) Upon Hire

JOB DUTIES

• Manages the strategic planning and development of the GME program(s), in collaboration with the Program Director, ensuring alignment with institutional and departmental goals.
• Develops, implements, and ensures compliance with all departmental GME policies and procedures, ensuring adherence to all applicable accreditation standards, university policies, and legal regulations. Serves as a key resource and subject matter expert for faculty, residents, and staff on GME policies and procedures.
• Manages the daily operations of multiple departmental educational programs, including core residency and subspecialty fellowships, while ensuring meticulous program record-keeping and data management.
• Provides expert consultation and guidance to Program Directors and Program Coordinators on all aspects of program administration, including accreditation requirements, program development, and the resolution of complex issues.
• Supervises and mentors GME Program Coordinators, providing guidance, feedback, and support for their professional development. This includes conducting performance appraisals, providing mentorship and coaching, and contributing to their career advancement.
• Acts as a supervisor and intermediary between Program Directors, Education Staff, Trainees, and all other internal and external stakeholders, ensuring seamless communication and collaboration.
• Ensures program compliance with all ACGME requirements and institutional policies, including overseeing the preparation for and participation in accreditation site visits, self-studies, and special reviews.
• Serves as the departmental expert on GME accreditation standards and regulations, providing guidance and support to Program Directors and Coordinators on all accreditation-related matters.
• Ensures compliance with all applicable regulations, including but not limited to HIPAA, FERPA, and all relevant state and federal laws.
• Oversees the maintenance of all GME departmental program records and data, including the preparation of complex reports for accrediting agencies and university administration, and conducting statistical analysis of program performance to inform program improvement.
• Oversees GME program finances, including budget development, management, and compliance. This includes responsibilities such as forecasting, monitoring expenditures, reconciling trainee clinical effort, ensuring compliance with all financial regulations, and managing the budget development process for program-related activities.
• Ensures compliance with all university policies and procedures related to human resources, finance, and GME administration. This includes overseeing resident/fellow leave requests, managing PeopleSoft/HCM transactions, and ensuring adherence to all relevant policies and regulations.
• Perform other duties as assigned.

SECURITY AND EEO STATEMENT

Security

This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.