Graduate Medical Education Programs Navigator

UT Health San Antonio; San Antonio (TX); On-site; USD 48,000 - 64,000; Full time

Job summary

UT Health San Antonio is seeking a detail-oriented GME Program Coordinator to support day-to-day operations under the Office of Graduate Medical Education. You will coordinate training activities, maintain records, assist with applications, and support accreditation efforts.

This role serves as a resource for residents, fellows, and faculty, helping ensure program compliance and smooth operation. Responsibilities include recruitment, onboarding, visa and credentialing coordination, conference

Qualifications

• 2–3 years of administrative or related experience required.
• Experience in a dynamic, fast-paced environment preferred.
• Strong oral and written communication skills.
• Ability to locate, assemble, maintain, and understand data.
• Excellent attention to detail and confidentiality.
• Ability to work independently and as part of a team.
• Familiarity with MS Office and deadline-driven work.
• Comfort with GME data systems (ERAS, NRMP, New Innovations).

Responsibilities

• Supports development and coordination of all aspects of the GME program(s).
• Assists with recruitment, interviewing, and onboarding processes.
• Coordinates visa requirements, licensure and credentialing for residents/fellows.
• Ensures board eligibility and licensing eligibility for all trainees.
• Coordinates conferences and didactic sessions, wellness activities, and programmatic events.
• Assists with accreditation activities including program reviews and site visits.
• Plans orientation, graduation, retreats, and other meetings.
• Maintains program letters of agreement and training agreements.
• Assists with New Innovations for evaluations, schedules, duty hours, etc.
• Prepares documentation for accrediting bodies.
• Participates in GME professional development activities.
• Verifies training documentation for trainees.
• Maintains relationships with OGME.
• Performs other duties as assigned.

Skills

Organizational skills

Data management

Multi-tasking

Communication

Interpersonal skills

Teamwork

Microsoft Office

Attention to detail

Confidentiality

GME data systems

Templates & forms

Relationship building

Policy understanding

Tools

New Innovations

ERAS

NRMP

Job description

UT Health San Antonio is seeking a detail-oriented GME Program Coordinator to support day-to-day operations under the Office of Graduate Medical Education. You will coordinate training activities, maintain records, assist with applications, and support accreditation efforts.

This role serves as a resource for residents, fellows, and faculty, helping ensure program compliance and smooth operation. Responsibilities include recruitment, onboarding, visa and credentialing coordination, conference