Graduate Medical Education Program Coordinator I, Pediatrics

The University of Texas Southwestern Medical Center; Dallas (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Healthcare benefits

Paid Time Off (PTO)

Paid holidays

On-site childcare

Tuition Reimbursement

Job summary

UT Southwestern Medical Center in Dallas, TX, is seeking a Graduate Medical Education Program Coordinator I for Pediatrics. The role supports residency/fellowship programs, coordinates didactics, conferences, and events, and maintains accreditation records.

The candidate will work with the Program Director to ensure policy compliance and timely reporting. The ideal candidate will be organized, detail-oriented, and capable of handling confidential information while providing exceptional service

Qualifications

• Associate's Degree in business administration, healthcare administration, or related field. (Two years of related experience or 60 semester hours of college credit may substitute for an Associate's Degree)
• Bachelor's degree preferred.

Responsibilities

• Coordinate and facilitate all aspects of the GME program, including educational activities and program-wide events
• Maintain program records, databases, and accreditation documentation
• Assist with resident recruitment, selection, and onboarding processes, including visa requirements, licensure, and credentialing
• Provide guidance to residents/fellows on program policies, procedures, and administrative matters
• Ensure program compliance with ACGME requirements and institutional policies
• Assist with program quality initiatives and improvement projects
• Coordinate and facilitate resident/fellow evaluations, including scheduling and data entry
• Prepare and submit reports to the ACGME and other regulatory bodies
• Maintain letters of agreement with affiliated institutions and training sites
• Coordinate accreditation site visits and annual program evaluations
• Develop and track resident wellness programs
• Communicate effectively with residents, fellows, faculty, staff, and stakeholders
• Utilize RMS, EHR, and other program-specific applications
• Assist with program budget management and financial reporting

Education

Associate's Degree in business/healthcare administration

Bachelor's Degree

Tools

Residency Management System (RMS)

Electronic Health Records (EHR)

Job description

Job Description - Graduate Medical Education Program Coordinator I, Pediatrics (962222)

Job Description

Graduate Medical Education Program Coordinator I, Pediatrics - ( 962222 )

Description

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report , we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY

This position is responsible for the successful administration and coordination of one or more accredited/non-accredited residency/fellowship programs at UT Southwestern Medical Center. This position will work closely with the Program Director to ensure the successful implementation and oversight of program activities, such as facilitate and coordinate educational activities, maintain records, databases, provide oversight of the application process, and maintain documentation for continued accreditation. This position will provide guidance to residents/fellows on program and GME policies, and administrative aspects of the program.

We are seeking a talented Coordinator to join our Pediatric Education team. The ideal candidate will be resourceful, detail-oriented, highly organized, and skilled in task prioritization and time management. They will demonstrate strong verbal and written communication skills, reliability, and critical thinking, along with a proactive approach to problem-solving.

To be successful in this role, the individual must maintain a high level of professionalism and confidentiality, provide exceptional customer service, and ensure compliance with all medical school policies and procedures. A strong background in coordinating Graduate Medical Education (GME) program activities is preferred.

BENEFITS

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Education Associate's Degree in business administration, healthcare administration, or related field. (Two years of related experience or 60 semester hours of college credit may substitute for an Associate's Degree)
• Experience May be required to submit to a federal background investigation.

Preferred

• Education Bachelor's Degree

JOB DUTIES

• Coordinate and facilitate all aspects of the GME program, including educational activities (e.g., didactic sessions, conferences, grand rounds) and program-wide events (e.g., orientation, graduation, retreats).
• Conducts day-to-day administrative operations, including maintaining program records, databases, and accreditation documentation.
• Assists with resident recruitment, selection, and onboarding processes, including visa requirements, licensure, and credentialing.
• Provides assistance and support to residents/fellows on program policies, procedures, and administrative matters.
• Works closely with the Program Director to ensure program compliance with ACGME requirements and institutional policies.
• Assists the program leadership with program quality initiatives and improvement projects.
• Coordinates and facilitates resident/fellow evaluations, including scheduling, data entry, and analysis.
• Assists with the preparation and submission of all required reports and documentation to the ACGME, the Accreditation Council for Graduate Medical Education (ACGME), and other regulatory bodies.
• Maintains and updates program letters of agreement with affiliated institutions and training sites.
• Assists with the coordination of accreditation site visits, special reviews, and annual program evaluations.
• Assists with the development, implementation, and tracking of resident wellness programs.
• Maintains effective communication with residents, fellows, faculty, staff, and other stakeholders.
• Utilizes and maintains proficiency in relevant software systems, such as the Residency Management System (RMS), electronic health records (EHR), and other program-specific applications.
• Assists with program budget management, including monitoring expenditures, reconciling trainee clinical effort, and ensuring compliance with financial regulations and reporting requirements.
• Perform other duties as assigned.

SECURITY AND EEO STATEMENT

Security This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of: race; color; religion; national origin; gender, including sexual harassment; age; disability; citizenship; and veteran status. In addition, it is UT Southwestern policy to prohibit discrimination on the basis of sexual orientation, gender identity, or gender expression.

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