Graduate Medical Education Program Coordinator I, IM-Cardiology

University of Texas Southwestern Medical Center; Dallas (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

PPO medical plan

Paid Time Off (PTO)

Retirement Programs (TRS)

Paid Parental Leave

Tuition Reimbursement

Public Service Loan Forgiveness (PSLF)

Job summary

UT Southwestern Medical Center is seeking a Program Coordinator to maintain and manage the Graduate Medical Education (GME) program, including accreditation documentation, rotation schedules, and didactic activities.

You will coordinate recruitment and onboarding of fellows, track licensure and credentials, and support CCC/PEC activities while collaborating with the Program Director to ensure compliance with ACGME and institutional policies.

Qualifications

• Education: Associate's Degree in business administration, healthcare administration, or related field. (Two years of related experience or 60 semester hours of college credit may substitute for an Associate's Degree)
• Experience: May be required to submit to a federal background investigation.
• Preferred: Bachelor's Degree

Responsibilities

• Coordinate and facilitate all aspects of the GME program, including educational activities and program-wide events.
• Maintain program records, databases, and accreditation documentation.
• Assist with resident recruitment, selection, onboarding, including visa, licensure, and credentialing.
• Support residents/fellows on program policies and administrative matters.
• Ensure program compliance with ACGME requirements and institutional policies.
• Assist with program quality initiatives and improvement projects.

Skills

Coordination & facilitation

Resident/fellow communication

Data entry & records management

Education

Associate's Degree in business/healthcare administration

Bachelor's Degree (preferred)

Tools

Residency Management System (RMS)

Electronic Health Records (EHR)

Job description

WHY UT SOUTHWESTERN?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY

Maintain compliance with ACGME program requirements. Prepare for accreditation site visits and reviews. Manage annual program updates in the Accreditation Data System (ADS). Monitor fellow duty hours, evaluations, milestones, and case logs. Ensure completion of required accreditation documentation. Coordinate recruitment and onboarding of cardiology fellows. Manage the fellowship application and interview process through ERAS and NRMP. Maintain fellow personnel files and credentialing records. Track licensure, certifications, ACLS/BLS renewals, and training requirements. Coordinate orientation for incoming fellows Develop and maintain fellowship rotation schedules. Coordinate didactic conferences, grand rounds, journal clubs, and board review sessions. Track attendance and educational participation. Support Clinical Competency Committee (CCC) and Program Evaluation Committee (PEC) activities. Assist with annual program evaluations and improvement initiatives.

BENEFITS

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

Required

• Education Associate's Degree in business administration, healthcare administration, or related field. (Two years of related experience or 60 semester hours of college credit may substitute for an Associate's Degree)
• Experience May be required to submit to a federal background investigation.

Preferred

• Education Bachelor's Degree

JOB DUTIES

• Coordinate and facilitate all aspects of the GME program, including educational activities (e.g., didactic sessions, conferences, grand rounds) and program-wide events (e.g., orientation, graduation, retreats).
• Conducts day-to-day administrative operations, including maintaining program records, databases, and accreditation documentation.
• Assists with resident recruitment, selection, and onboarding processes, including visa requirements, licensure, and credentialing.
• Provides assistance and support to residents/fellows on program policies, procedures, and administrative matters.
• Works closely with the Program Director to ensure program compliance with ACGME requirements and institutional policies.
• Assists the program leadership with program quality initiatives and improvement projects.
• Participates in professional development activities.
• Coordinates and facilitates resident/fellow evaluations, including scheduling, data entry, and analysis.
• Assists with the preparation and submission of all required reports and documentation to the ACGME, the Accreditation Council for Graduate Medical Education (ACGME), and other regulatory bodies.
• Maintains and updates program letters of agreement with affiliated institutions and training sites.
• Assists with the coordination of accreditation site visits, special reviews, and annual program evaluations.
• Assists with the development, implementation, and tracking of resident wellness programs.
• Maintains effective communication with residents, fellows, faculty, staff, and other stakeholders.
• Utilizes and maintains proficiency in relevant software systems, such as the Residency Management System (RMS), electronic health records (EHR), and other program-specific applications.
• Assists with program budget management, including monitoring expenditures, reconciling trainee clinical effort, and ensuring compliance with financial regulations and reporting requirements.
• Perform other duties as assigned.

SECURITY AND EEO STATEMENT

Security

This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.