Graduate Education Events & Admin Coordinator

UC San Diego; San Diego (CA); Sur place; USD 64 000 - 92 000; Plein temps

Résumé du poste

UC San Diego's GEPA seeks an Event and Administrative Coordinator to lead logistical planning for large-scale events such as Commencement, Triton Weeks of Welcome, and Grad SLAM. You will manage schedules, travel reimbursements, honoraria, and vendor coordination, providing essential support to the Assistant Dean and cross-functional teams.

This role requires meticulous organization, strong communication, budgeting and accounting skills, and the ability to manage multiple tasks while maintaining

Qualifications

• Experience coordinating events and functions with team members.
• Experience with financial transactions, budgeting, reconciliation, and travel documents.
• Demonstrated effective oral communication skills for diverse audiences.
• Excellent organizational and prioritization skills with attention to detail.
• Ability to multitask and reconcile large volumes of forms.
• Ability to interpret policies and procedures.
• Discretion and ability to maintain confidentiality.
• Demonstrated reliability and positive attendance record.
• Knowledge of university environment and related offices is a plus.

Responsabilités

• Lead logistical planning and execution of large-scale GEPA events.
• Coordinate meetings, staff recognition events, and division-sponsored functions.
• Process honoraria, purchase orders, and travel reimbursements.
• Support the Assistant Dean, Academic Affairs with scheduling and policies.
• Communicate policies and resources to students, postdocs, staff, and faculty.
• Coordinate deliveries, work with vendors, and resolve logistical issues.
• Provide cross-functional administrative support across various projects.

Connaissances

Event coordination

Budgeting

Communication

Multitasking

Problem solving

Accounting

Teamwork

Interpersonal skills

Cross-cultural communication

Confidentiality

Attendance reliability

Office equipment

Description du poste

UC San Diego's GEPA seeks an Event and Administrative Coordinator to lead logistical planning for large-scale events such as Commencement, Triton Weeks of Welcome, and Grad SLAM. You will manage schedules, travel reimbursements, honoraria, and vendor coordination, providing essential support to the Assistant Dean and cross-functional teams.

This role requires meticulous organization, strong communication, budgeting and accounting skills, and the ability to manage multiple tasks while maintaining