Graduate Coordinator - English

Louisiana State University; Baton Rouge (LA); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Health insurance

Tuition exemption

Paid holidays

Wellness benefits

Job summary

Louisiana State University in Baton Rouge seeks a Graduate Coordinator for the English Department. The role supports the English Graduate Office, admissions, GTA processing, HR records, and budget management to ensure compliance with university procedures.

The position requires a bachelor's degree with experience or a master’s degree, and familiarity with Workday and graduate student support is preferred. This is an on-site role with opportunities to contribute to program operations and student

Qualifications

• Bachelor's or Master’s degree with related experience preferred.
• Experience supporting graduate programs or HR processes is a plus.
• Familiarity with university procedures and credentialing is helpful.

Responsibilities

• Coordinate admissions for the English Graduate Office and assist applicants.
• Manage HR processes for graduate students and paperwork.
• Assist with GTAs, stipend administration, and employment records.
• Maintain the English Graduate Studies budget and related reports.
• Update and manage the department website and annual calendar.
• Support orientation, advising, and course scheduling with Registrar staff.

Skills

Active Listening

Communication

Critical Thinking

Customer-Focused

Innovation

Policy Interpretation

Project Coordination

Reporting Processes

Education

Bachelor's degree

Master's degree

Tools

Workday

Job description

All Job Postings will close at 12:01a.m. CST (1:01a.m. EST) on the specified Closing Date (if designated).If you close the browser or exit your application prior to submitting, the application progress will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.Job Posting Title:Graduate Coordinator - EnglishPosition Type:Professional / UnclassifiedDepartment:LSUAM HSS - English - Human Resources (Richard Joseph Landry Jr. (00003150))Work Location:0260 O.K. Allen HallPay Grade:Professional HourlyJob Description:The English Department at LSU is seeking a Graduate Coordinator. This position is responsible for coordination of the English Graduate Office, including coordination of admissions to our program and support to applicants, human resource management processes of graduate students and personnel paperwork, utilization and maintenance of various programs and processes to assist and counsel Graduate Teaching Assistants (GTAs) for courses and maintaining eligibility for assistantships and updating and managing the English Graduate Studies budget. This position serves as the assistant to the Director of Graduate Studies in providing academic and administrative support to the program in order to maintain proper university procedures and protocols.Job Responsibilities:20% - Academic: Serves as the assistant to the Director of Graduate Studies program and works closely with the Director of Undergraduate Studies. Provides academic support to make sure the program and each graduate student remains in compliance with all university procedures and protocols. Communicates with internal Graduate Committee about graduate faculty and graduate student concerns and opportunities as well as milestone progress. Works alongside the Graduate and Undergraduate directors to coordinate the scheduling of courses each semester in collaboration with the University Registrar, faculty, and other departmental staff.20% - Administrative: Provides administrative support to make sure the Graduate studies office maintains records properly, and instructs faculty and students on proper university procedures and protocols. Attends Graduate Coordinator Meetings to stay up to date on Graduate School guidelines. Coordinates efficient processes to administer departmental and university wide awards for students. Assists students in filing their necessary paperwork with the Graduate School to remain in good academic standing. Administers the collection of internal course evaluations and submits data to the university assessment software, Watermark. Maintains calendar of student deadlines, defense dates, award deadlines, and meetings for Director. Manages and maintains updates to Graduate Studies website within the English Department site.20% - Human Resource Management/Personnel: Administers the process of onboarding newly appointed Graduate Teaching Assistants into our program through Workday. Collaborates with Human Resources on specific projects and tasks such as submitting Graduate Teaching Assistants and Graduate Faculty through the multi-step Faculty Credentialing software. Submits student requests for potential additional compensation work to the Graduate School for approval. Ensure students’ academic and employment records are properly maintained. Works alongside the Graduate School and Human Resources to ensure international students meet guidelines to maintain their status at the university.15% - Admissions: Coordination of admissions process as well as a liaison between the department potential applicants and members of the community. Works in collaboration with the Graduate School Admissions to create an effective and efficient admissions process for the department. Involves the creation of specialized databases, reports, and the maintenance of confidential electronic paper files. Assists with orientation and advising of new graduate students to our program and assists with their transition over the summer.10% - Registration: Supports registration of graduate students for classes and hours and provides counseling to students regarding all aspects of their assistantship and maintaining eligibility in our program. Utilizes various electronic LSU programs and processes in order to facilitate, monitor, and maintain compliance for all graduate students.10% - Budget: Manages and updates the English Graduate Studies budget of approximately $1.1 million for graduate stipends and salaries. Maintain records of expenditures, encumbrances and balances, and monitor and track budget expenditures in order to inform the Director of Graduate program on the status of the budget as needed. Collaborates with college to maintain a balanced budget throughout the year. Makes recommendations based on budget for admission numbers and potential additional compensation opportunities for students.5% - Other duties as assignedMinimum Qualifications: Bachelor's degree and two years of related experience or master's degree.LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply— a degree is not required as long as the candidate meets the required years of experience specified in the job description.Preferred Qualifications: Master's degree and knowledge of Workday and/or experience with graduate student support.Additional Information: This position has access to/directly handles cash/funds. Financial history/credit check required per FASOP HR-04.Additional Job Description:Special Instructions:Please attach CV/resume, cover letter, and the names of three professional references. A copy of your transcripts(s) may be attached to your application (if available). However, original transcripts are required prior to hire.Please attach all documents under the “Resume/CV” section of your application.For questions or concerns regarding the status of your application or salary ranges, please contact Richard Landry at [e-mail] Needed:Active Listening, Communication, Critical Thinking, Customer-Focused, Innovation, Policy Interpretation, Project Coordination, Reporting ProcessesPreferred Skills:Posting Date:September 22, 2026Closing Date (Open Until Filled if No Date Specified):January 20, 2027Additional Position Information:Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.Essential Position (Y/N):NLSU is an Equal Opportunity Employer.All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment. Changes in laws, regulations, or government policies may impact the university’s ability to employ individuals in certain positions.HCM Contact Information:For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-578-8200 or email [e-mail]. For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.