Graduate Coordinator - English

Louisiana State University; United States; On-site; USD 42,000 - 64,000; Full time

Job summary

Louisiana State University is seeking a Graduate Coordinator in English to manage the Graduate Office, admissions processes, GTA counseling, and budget oversight. The role supports the Director of Graduate Studies and collaborates with Graduate and Undergraduate Directors to schedule courses each semester.

The position emphasizes HR processes via Workday, credentialing coordination, and ensuring compliance with university policies. Strong administrative and communication skills are essential.

Qualifications

• Bachelor's degree and two years of related experience or master's degree.
• LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply—a degree is not required as long as the candidate meets the required years of experience specified in the job description.

Responsibilities

• 20% - Academic: supports Director of Graduate Studies and coordinates course scheduling with Registrar and staff.
• 20% - Administrative: maintains records, attends Graduate Coordinator Meetings, administers awards, assists with paperwork and Rice Watermark data, maintains deadlines and website updates.
• 20% - Human Resource Management/Personnel: onboarding GTAs via Workday, collaborating with HR on credentialing, processing compensation requests, maintaining records, ensuring international student status.
• 15% - Admissions: coordinates admissions, liaises with applicants and Graduate School, maintains databases and confidential files, assists with orientation.
• 10% - Registration: supports registration for classes and counseling on assistantships and eligibility; uses LSU programs for compliance.
• 10% - Budget: manages English Graduate Studies budget (~$1.1M), records expenditures, informs Director, coordinates with college for balanced budget, recommends admission numbers and compensation opportunities.
• 5% - Other duties as assigned.

Education

Master's degree

Bachelor's degree

Job description

Job Posting Title: Graduate Coordinator - English

Position Type: Professional / Unclassified Department: LSUAM HSS - English - Human Resources (Richard Joseph Landry Jr. (00003150)) Work Location: 0260 O.K. Allen Hall Pay Grade: Professional Hourly Job Description: The English Department at LSU is seeking a Graduate Coordinator. This position is responsible for coordination of the English Graduate Office, including coordination of admissions to our program and support to applicants, human resource management processes of graduate students and personnel paperwork, utilization and maintenance of various programs and processes to assist and counsel Graduate Teaching Assistants (GTAs) for courses and maintaining eligibility for assistantships and updating and managing the English Graduate Studies budget. This position serves as the assistant to the Director of Graduate Studies in providing academic and administrative support to the program in order to maintain proper university procedures and protocols.

Job Responsibilities

• 20% - Academic:
  • Serves as the assistant to the Director of Graduate Studies program and works closely with the Director of Undergraduate Studies.
  • Provides academic support to make sure the program and each graduate student remains in compliance with all university procedures and protocols.
  • Communicates with internal Graduate Committee about graduate faculty and graduate student concerns and opportunities as well as milestone progress.
  • Works alongside the Graduate and Undergraduate directors to coordinate the scheduling of courses each semester in collaboration with the University Registrar, faculty, and other departmental staff.
• 20% - Administrative:
  • Provides administrative support to make sure the Graduate studies office maintains records properly, and instructs faculty and students on proper university procedures and protocols.
  • Attends Graduate Coordinator Meetings to stay up to date on Graduate School guidelines.
  • Coordinates efficient processes to administer departmental and university wide awards for students.
  • Assists students in filing their necessary paperwork with the Graduate School to remain in good academic standing.
  • Administers the collection of internal course evaluations and submits data to the university assessment software, Watermark.
  • Maintains calendar of student deadlines, defense dates, award deadlines, and meetings for Director.
  • Manages and maintains updates to Graduate Studies website within the English Department site.
• 20% - Human Resource Management/Personnel:
  • Administers the process of onboarding newly appointed Graduate Teaching Assistants into our program through Workday.
  • Collaborates with Human Resources on specific projects and tasks such as submitting Graduate Teaching Assistants and Graduate Faculty through the multi-step Faculty Credentialing software.
  • Submits student requests for potential additional compensation work to the Graduate School for approval.
  • Ensure students’ academic and employment records are properly maintained.
  • Works alongside the Graduate School and Human Resources to ensure international students meet guidelines to maintain their status at the university.
• 15% - Admissions:
  • Coordination of admissions process as well as a liaison between the department potential applicants and members of the community.
  • Works in collaboration with the Graduate School Admissions to create an effective and efficient admissions process for the department.
  • Involves the creation of specialized databases, reports, and the maintenance of confidential electronic paper files.
  • Assists with orientation and advising of new graduate students to our program and assists with their transition over the summer.
• 10% - Registration:
  • Supports registration of graduate students for classes and hours and provides counseling to students regarding all aspects of their assistantship and maintaining eligibility in our program.
  • Utilizes various electronic LSU programs and processes in order to facilitate, monitor, and maintain compliance for all graduate students.
• 10% - Budget:
  • Manages and updates the English Graduate Studies budget of approximately $1.1 million for graduate stipends and salaries.
  • Maintain records of expenditures, encumbrances and balances, and monitor and track budget expenditures in order to inform the Director of Graduate program on the status of the budget as needed.
  • Collaborates with college to maintain a balanced budget throughout the year.
  • Makes recommendations based on budget for admission numbers and potential additional compensation opportunities for students.
• 5% - Other duties as assigned.

Minimum Qualifications

Bachelor's degree and two years of related experience or master's degree. LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply— a degree is not required as long as the candidate meets the required years of experience specified in the job description.

Preferred Qualifications

Master's degree and knowledge of Workday and/or experience with graduate student support.

Additional Information

This position has access to/directly handles cash/funds. Financial history/credit check required per FASOP HR-04.

Skills Needed

Active Listening, Communication, Critical Thinking, Customer-Focused, Innovation, Policy Interpretation, Project Coordination, Reporting Processes.

Posting Date

September 22, 2026

Closing Date

January 20, 2027

Additional Position Information

Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.
Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!
Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.
Essential Position (Y/N): N

Equal Opportunity Employer

LSU is an Equal Opportunity Employer. All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment. Changes in laws, regulations, or government policies may impact the university’s ability to employ individuals in certain positions.

About LSU

LSU includes institutions, facilities and programs in each of Louisiana’s 64 parishes, and its campuses stretch the length of the state from New Orleans to Shreveport. Each institution plays a vital role in preparing students to incorporate new knowledge and technologies into their daily lives. LSU researchers across Louisiana are working on developing a wide-range of innovations to improve quality of life by studying issues such as disease management, advance medical treatments, obesity, coastal protection, hurricane preparedness, energy, natural resource management and agriculture, among others. Louisiana’s Flagship University is a land-, sea- and space-grant institution with academic programs in all areas of science, engineering, humanities, arts and social sciences. The University comprises of nine institutions: Louisiana State University and Agricultural and Mechanical College (“LSU”), the premier flagship university for the state, which include the Paul M. Hebert Law Center and the School of Veterinary Medicine Louisiana State University at Alexandria Louisiana State University at Eunice Louisiana State University at Shreveport LSU Health Sciences Center – New Orleans LSU Health Science Center – Shreveport The Health Care Services Division Louisiana State University Agricultural Center Pennington Biomedical Research Center Any other college, university, school, institution, or program now or hereafter under the supervision and management of the Board of Supervisors of Louisiana State University and Agricultural and Mechanical College In implementing its mission, LSU is committed to: Offering a broad array of undergraduate degree programs and extensive graduate research opportunities designed to attract and educate highly qualified undergraduate and graduate students; Employing faculty who are excellent teacher-scholars, nationally competitive in research and creative activities, and who contribute to a world-class knowledge base that is transferable to educational, professional, cultural, and economic enterprises; and Using its extensive resources to solve economic, environmental, and social challenges.