Operations Coordinator - French Studies

Louisiana State University; Baton Rouge (LA); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Health, life, dental, and vision保险

Tuition exemption

Job summary

Louisiana State University in Baton Rouge is hiring an Operations Coordinator for French Studies. The role acts as liaison for the Director of Graduate Studies and current and prospective graduate students, supporting administration of the graduate program and the department's daily business operations.

You will manage graduate student applications, assistantships, travel, visa and work authorizations, and coordinate program exams and defenses, while supervising 5–10 student workers and ensuring

Qualifications

• Experience coordinating graduate programs and student records.
• Familiar with HR processes for graduate students and student employees.
• Strong communication and organizational skills; able to supervise student workers.

Responsibilities

• Manage daily administrative services of the department's graduate program, including applications, assistantships, travel, and visa processing.
• Provide clerical support to faculty, graduate students, and committees; handle correspondence and maintain directory information.
• Update class schedules each semester via Workday and College Net; assist with class registration and textbook orders.
• Supervise and train 5–10 student workers; recruit and manage student staff.
• Serve as backup to the Senior Operations Coordinator.

Skills

Communication

Customer Service

Database Management

Decision Making

Detail-Oriented

Following Protocols

Problem Solving

Task Organization

Tools

Workday

InfoReady

SLATE

COLLEGE NET

AIP

Job description

All Job Postings will close at 12:01a.m. CST (1:01a.m. EST) on the specified Closing Date (if designated).If you close the browser or exit your application prior to submitting, the application progress will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.Job Posting Title:Operations Coordinator - French StudiesPosition Type:Professional / UnclassifiedDepartment:LSUAM HSS - French - Human Resources (Todd Michael Jacob (00011627))Work Location:0416 Campbell B. Hodges HallPay Grade:ProfessionalJob Description:The Department of French Studies at LSU is looking for an operations coordinator. This position serves as the liaison for the department's Director of Graduate Studies and current and prospective graduate students. This position supports the Director of Graduate Studies in the administration of the graduate program and manages the administrative services of the graduate program as well as assists with the daily business operations and administrative services of the department.Job Responsibilities:40% - Manages the daily administrative services of the department's graduate program. Duties include, but are not limited to: graduate student applications, assistantships & travel; Handshake; hiring graduate assistants in Workday; InfoReady, SLATE, & APP review application systems for new graduate students; human resource management processes of graduate students and student employees; course enrollment; visa and work authorizations of foreign graduate students, coordination of graduate program examinations and defenses; organization and maintenance of individual graduate student files and records; preparation and distribution of recruiting material.25% - Assists with the daily operations of the departmental central office to ensure efficiency, timeliness and accuracy. Provides clerical support for the faculty, graduate students, and departmental committees. Handles all incoming correspondence and directs appropriately. Assist the public with departmental information. Procurement of office supplies. Maintains up-to-date departmental directory information (office hours, class schedules, faculty & staff contact information, and list of tutors & translators). Manage departmental key inventory.20% - Updates the schedule of classes information each semester via Workday and College Net. Assists undergraduate & graduate students with class registration. Prepares departmental course description booklet each semester. Submits textbook orders and other course materials to the university bookstore, which requires mastery of the Adoption & Insights Portal (AIP)-a web-based platform for faculty and staff enabling them to research and adopt course materials in one place. Contacts publishers and requests desk copies as needed.5% - Supervise, hire, and train 5-10 student workers to perform various sub-professional tasks (handling phone calls, photocopying, greeting visitors, collection and distribution of mail, compiling spreadsheets, updating departmental website, assisting faculty and staff with myriad clerical and research needs) to ensure the daily operations of the central office.5% - Serves as a backup to the Senior Operations Coordinator during his or her absence.5% - Other duties as assignedAdditional Job Description:Special Instructions:Please attach CV/resume, cover letter, and the names of three professional references. A copy of your transcripts may be attached to your application (if available). However, official transcripts are required prior to hire.Please attach all documents under the “Resume/CV” section of your application. Attachments are limited to five.For questions or concerns regarding the status of your application or salary ranges, please contact Todd Jacob at [e-mail] Needed:Communication, Customer Service, Database Management, Decision Making, Detail-Oriented, Following Protocols, Problem Solving, Task OrganizationPreferred Skills:Posting Date:August 14, 2026Closing Date (Open Until Filled if No Date Specified):December 12, 2026Additional Position Information:Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.Essential Position (Y/N):LSU is an Equal Opportunity Employer.All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment. Changes in laws, regulations, or government policies may impact the university’s ability to employ individuals in certain positions.HCM Contact Information:For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-578-8200 or email [e-mail]. For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.