Assistant Director, Admissions (12322)

Texas Woman's University; Denton (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading educational institution in Denton, Texas, seeks a Recruitment Coordinator to enhance enrollment efforts and collaborate with various departments. This role includes tasks such as managing recruitment events, establishing relationships with schools, and supporting prospective students through their enrollment journey. The ideal candidate will have three years of relevant experience, strong interpersonal skills, and the ability to work effectively in a team-oriented environment. This position emphasizes attention to detail and effective communication.

Qualifications

• Experience in coordinating recruitment efforts.
• Strong understanding of university policies and procedures.
• Ability to communicate effectively in various forms.

Responsibilities

• Coordinate recruitment efforts and represent the university.
• Manage relationships with students and external constituents.
• Prepare regular reports on recruitment activities.

Skills

Knowledge of college recruitment processes

Strong interpersonal skills

Detail-oriented

Organizational skills

Education

Three years' experience in a college/university or business setting

Job description

Overview

Performs responsible work in the coordination of recruitment efforts of a targeted population – transfer and graduate. Assists in the development and implementation of efforts designed to achieve overall enrollment goals. Serves on various administrative committees when related to their respected target population. Work is performed under general supervision and performance is based upon completion of assignments and results obtained. The performance evaluation is conducted through the performance evaluation system and in accordance with the University Policies & Procedures

Organizational Relationship

Reports to: Director of Admissions and Associate Director of Admissions
Supervises: May supervise other Staff Members and Student Assistants

Essential Duties

• May include, but not limited to the following:
  • Coordinates recruiting efforts for a targeted population by working with departments, schools, colleges and community programs.
  • Represents the university and its programs to the general public at various recruitment events.
  • Coordinates and hosts area and off-campus visitation programs and tours for prospective students.
  • Serves as a liaison between prospective students and external constituents with TWU academic and student service departments.
  • Coordinates counselor update sessions to be held at various locations.
  • Cultivates key relationships and partnerships with external constituents at high schools, colleges/universities, professional organizations, and/or area business/health care facilities.
  • Visits and counsels prospective students in person, via phone and email.
  • Follows up with prospective students from inquiries through enrollment.
  • Manages the promotion and facilitation of specific partnerships with external constituents.
  • Prepares regular reports on recruitment activities.
  • Recruits, selects, trains, and coordinates faculty and staff volunteers for recruiting effort.
  • Collaboratively designs and implements recruiting initiatives, goals, strategies, and marketing efforts, including publications, related to target market recruiting.
  • Assists in resolving complex admissions situations.

Additional Duties

• Performs other duties as requested.
• Knowledge and strong understanding of the college recruitment processes and the matriculation of prospective students to enrolled students.
• Ability to make excellent decisions, extremely detail oriented, highly organized, and strong interpersonal skills.
• Ability to coordinate work with other employees, providing direct instruction or supervision as assigned.
• Knowledge of University policy concerning admissions policies and processes.
• Ability to establish and maintain effective work relationships with parents, students, faculty, staff, and the public.
• Ability to organize work effectively, conceptualize and prioritize objectives and exercise independent judgment based on an understanding of organizational policies and activities.
• Ability to integrate resources, policies, and information for the determination of procedures, solutions, and other outcomes.
• Ability to communicate effectively orally, by phone, in person, and in writing.
• Ability to represent the department and University in a friendly, courteous, and professional manner.
• Ability to operate a motor vehicle to travel to recruitment events.
• Ability to use a personal computer and other office equipment, including related university software and email.

Education and Experience

Experience: Three years’ experience in a college/university setting or in a business sales/customer relations setting.

Requirements

Valid Texas driver’s licenses and a safe driving record as required by the university for Driver’s Authorization. Regular and reliable attendance at the University during regular scheduled days and work hours is an essential function of this position. All employees share the responsibility of maintaining information security and privacy requirements within the university by adhering to Federal and State regulations, and TWU Policies & Procedures.

Knowledge, Skills, and Abilities

• Essential: Knowledge and strong understanding of the college recruitment processes and the matriculation of prospective students to enrolled students.
• Ability to make excellent decisions, be extremely detail oriented, highly organized, and have strong interpersonal skills.
• Ability to coordinate work with other employees, providing direct instruction or supervision as assigned.
• Knowledge of University policy concerning admissions policies and processes.
• Ability to establish and maintain effective work relationships with parents, students, faculty, staff, and the public.
• Ability to organize work effectively, conceptualize and prioritize objectives and exercise independent judgment based on an understanding of organizational policies and activities.
• Ability to integrate resources, policies, and information for the determination of procedures, solutions, and other outcomes.
• Ability to communicate effectively orally, by phone, in person, and in writing.
• Ability to represent the department and University in a friendly, courteous, and professional manner.
• Ability to operate a motor vehicle to travel to recruitment events.
• Ability to use a personal computer and other office equipment, including related university software and email.

Physical Demands

The physical demands described in the Essential Duties and below are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties. The employee must have the ability to operate a motor vehicle. The employee may be required to travel.

Work Environment

All employees are responsible for maintaining an environment that is free from discrimination, intimidation, harassment, including sexual harassment. Work is normally performed in a typical interior work environment.

Safety

TWU promotes a safe working environment. Employees are responsible for completing assigned tasks safely and efficiently, and supervisors are responsible for creating and maintaining a safe work environment. Employees must report any unsafe work conditions or practices, as well as any near-miss incidents, to their supervisor and Risk Management. Supervisors and employees should ensure that injury/accident reports are submitted to the Office of Human Resources and Risk Management within 24 hours of the incident.

Equal Opportunity

All positions at Texas Woman’s University are deemed security sensitive requiring background checks. Texas Woman’s University, an AA/EEO employer, provides equal opportunity to all employees and applicants for employment and prohibits discrimination on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or any other legally protected category, class or characteristic. All offers of employment will be contingent on the candidate’s ability to provide documents which establish proof of identity and eligibility to work in the United States. Positions at Texas Woman’s University deemed security-sensitive require background checks and verification of all academic credentials.

If you are a male between the age of 18 and 25, federal law requires that you must be registered with the U.S. Selective Service System, unless you meet certain exemptions under Selective Service law. For additional information regarding registration or status, you can contact the Selective Service System at 847-688-6888 or www.sss.gov.