Graduate Admissions Recruiter

University of St. Thomas; Saint Paul (MN); On-site; USD 50,000 - 65,000; Full time

Job summary

The University of St. Thomas is seeking a Graduate Recruitment Coordinator within Enrollment Services to attract and enroll prospective graduate students across assigned programs.

You’ll build relationships, provide guidance through the admissions process, and support students from application to enrollment. Working with the Assistant Director of Graduate Admissions, this role uses Salesforce and other enrollment tools to manage pipelines, monitor progress, and collaborate with academic programs

Qualifications

• Two years of experience in recruitment, admissions, sales, or CRM-related work.
• Experience in a goal-oriented environment is required.
• Familiarity with higher education admissions or graduate recruitment is a plus.

Responsibilities

• Manage an assigned portfolio of prospective graduate students from application through enrollment.
• Build relationships with prospects through timely, personalized communication via multiple channels.
• Advise on programs, admissions requirements, and next steps.
• Guide applicants through the funnel to improve completion and enrollment.
• Collaborate with faculty, programs, Marketing, and partners to support yield and enrollment goals.
• Maintain accurate prospective student records in Salesforce.

Skills

Recruitment experience

CRM experience

Goal-oriented

Education

Bachelor’s degree or equivalent

Tools

Salesforce

Job description

OVERVIEW

The University of St. Thomas invites qualified candidates to apply for a Graduate Recruitment Coordinator position within Enrollment Services.

The University of St. Thomas embraces belonging and equal opportunity for all. Our convictions of dignity, diversity and personal attention call us to embody and champion an inclusive environment. The University is an Equal Employment Opportunity Employer (EEO). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, status as a protected veteran, or other protected characteristic. This commitment to inclusion and equal opportunity is consistent with our mission: Inspired by Catholic intellectual tradition, the University of St. Thomas educates students to be morally responsible leaders who think critically, act wisely, and work skillfully to advance the common good. A successful candidate will possess a commitment to the ideals of this mission.

JOIN OUR COMMUNITY

The University of St. Thomas offers a competitive and comprehensive benefits program, which includes:

• Tuition Remissionfor employees, spouses, and dependents
• Generous Retirement Contributionsto support your future
• Comprehensive Health Coverageincluding medical, dental, and vision
• Fully Paid Insurance: disability, life, and AD&D
• Paid Parental Leaveto support growing families

Salary Range: $50,000 to $65,000

The University of St. Thomas has provided a salary range that represents its good faith estimate of what the University may pay for the position at the time of posting. The specific salary offered will be determined based on factors such as the qualifications of the selected candidate, departmental budget, internal salary equity considerations, and available market information.

JOB SUMMARY

The Graduate Admissions Recruiter plays a key role in attracting, engaging, and enrolling prospective graduate students across an assigned portfolio of graduate programs. The Recruiter builds meaningful relationships with prospective students, provides personalized guidance throughout the admissions process, and proactively supports students as they move from application through enrollment.

Working closely with the Assistant Director of Graduate Admissions, Graduate Recruitment Coordinator, academic programs, and Marketing, the Recruiter executes targeted recruitment strategies designed to achieve program and University enrollment goals. The Recruiter uses Salesforce and other enrollment tools to manage prospective student relationships, prioritize outreach, monitor funnel progression, and identify opportunities to strengthen student engagement and enrollment outcomes.

ESSENTIAL FUNCTIONS

Prospective Student Recruitment & Funnel Management

• Manage an assigned portfolio of prospective graduate students, with primary responsibility for students from application through enrollment.
• Build relationships with prospective students through personalized, timely, and proactive communication across phone, email, text, virtual, and in-person channels.
• Advise prospective students on graduate program options, admissions requirements, application processes, financial considerations, and next steps.
• Proactively move students through the recruitment and admissions funnel, identifying barriers and implementing appropriate strategies to improve application completion, confirmation, and enrollment.
• Collaborate with college and program student support teams to support yield efforts and ensure a seamless transition for students from admission into the enrolled student experience.
• Maintain responsibility for individual recruitment and enrollment goals within assigned programs.
• Partner with the Graduate Recruitment Coordinator to ensure seamless transition of application-ready prospects and inquiries into recruiter-managed pipelines.

Recruitment Strategy, CRM & Portfolio Management

• Partner with the Assistant Director of Graduate Admissions to develop and execute recruitment strategies for assigned programs based on enrollment goals, funnel performance, market conditions, and program priorities.
• Use Salesforce reports, dashboards, tasks, and other tools to actively manage prospective student pipelines, prioritize outreach, and monitor progress toward enrollment goals.
• Monitor application, completion, admission, confirmation, and enrollment activity within assigned programs and identify opportunities for targeted intervention.
• Maintain accurate and timely prospective student records and recruitment activity within Salesforce.
• Stay current on assigned programs, industry and graduate enrollment trends, and competitor offerings to effectively position St. Thomas programs with prospective students.

Recruitment Outreach, Events & Collaboration

• Build strong working relationships with faculty, academic programs, Marketing, and other University partners to effectively recruit students within assigned programs.
• Plan and participate in in-person and virtual prospective student events, information sessions, webinars, and other recruitment activities.
• Represent St. Thomas at external recruitment fairs, events, presentations, and other outreach opportunities.
• Identify opportunities for new recruitment activities, partnerships, or outreach strategies and collaborate with the Assistant Director on implementation.
• Collaborate with the Assistant Director of Strategic Partnerships as appropriate to support prospective students and enrollment opportunities generated through corporate and employer partnerships.

QUALIFICATIONS

Minimum Qualifications

• Bachelor’s degree or equivalent combination of education and relevant experience
• Two years of experience in recruitment, admissions, sales, customer relationship management, or a related field
• Experience working in a goal-oriented environment required

Preferred Qualifications

• Experience in higher education admissions, graduate recruitment, consultative sales, and CRM systems such as Salesforce

In light of its commitment to create and maintain a safe learning and working environment, employment with the University of St. Thomas requires consent and successful completion of a background screening.

Official job posting is available at www.stthomas.edu/jobs.