Graduate Academic Advisor III

Texas A&M University System; Bryan (TX); On-site; USD 4,500 - 68,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

Tuition assistance program

Paid holidays and leave

Job summary

Texas A&M Health Science Center in Bryan, TX seeks a Graduate Academic Advisor III to provide academic advising to MD students, manage records, and coordinate advising programs. The role supports student progress, residency decisions, and collaboration with faculty on graduate program policies.

Responsibilities include developing advising materials, scheduling events, and ensuring timely registration each semester.

Qualifications

• Bachelor’s degree required or equivalent experience.
• 3 years of related experience in higher education, advising, or related fields.

Responsibilities

• Advises graduate MD students on program requirements and deadlines.
• Manages student records and documents progress.
• Coordinates advising events and resources and supports program operations.
• Assists with schedule, registration, and cohort management.
• Provides guidance to faculty on processes and policies for graduate programs.

Skills

Academic advising

Student records

Communication skills

Interpersonal skills

Organizational skills

Education

Bachelor's degree

Master’s degree preferred

Tools

Student Information System (SIS)

Data management

Job description

**Job Title**Graduate Academic Advisor III**Agency**Texas A&M University Health Science Center**Department**Medicine - Office Of Student Affairs**Proposed Minimum Salary**$4,537.50 monthly**Job Location**Bryan, Texas**Job Type**Staff**Job Description**Our CommitmentTexas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. Who we areAs one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery. What we wantThe Graduate Academic Advisor III provides academic advising to MD students concerning their educational or career goals, academic requirements, and related personal concerns. Manages student records, develop advising materials, and coordinate events. May also advise student organizations and support program coordination. What you need to know**Salary:** $54,450 to $68,330**Travel:** This position may require occasional travel.**Schedule:** This position may require work beyond normal office hours and/or work on weekends. **Responsibilities****:****Graduate Student Advising*** Advises graduate students on programmatic requirements and academic processes* Collaborates with students to establish realistic goals, provides outreach, communicates important dates and deadlines, and offers necessary resources* Manages the accurate documentation of graduate students and their academic progress* Reviews academic records and refers to academic support services* Monitors student progress and degree requirements* Tracks and monitors residency interviews* Verifies completion of degree requirements* Advise students on both clerkship and elective schedules **Graduate Advising Support*** Develops and maintains advising materials and resources for students* Meets with and refers students to available resources and departments* Holds group and class meetings as well as individual appointments* Maintains records of student contacts* Coordinates advising events and programs* Coordinates the Peer Tutoring Program* Plans and organizes annual elective fair* Assists in developing and implementing advising policies and procedures* Provides guidance to faculty on university processes and policies for graduate programs* Evaluates and improves advising practices based on department and student feedback and program outcomes **Schedule & Registration Management*** Assures students are registered each semester within set timelines* Assists students with adds/drops, withdrawals, and changes of curriculum* Manage enrollment rosters (LOA, adjusting grad year, transitioning between programs)* Performs other duties as assigned **Qualifications:****Required Education and Experience:*** Bachelor’s degree or an equivalent combination of education and experience* Three (3) years of related experience in higher education, advising or related fields **Preferred Qualifications*** Master’s degree in education, counseling, or a related field* Five (5) years of advising or related experiences* Experience advising or coordinating for health professions education programs**Knowledge, Skills, and Abilities*** Knowledge of word processing, spreadsheet, and database applications* Knowledge of student information systems, degree planning, and degree audits* Ability to multitask and work cooperatively with others* Ability to present information clearly and concisely* Ability to work with sensitive information and maintain confidentiality* Excellent written communication, analytical, interpersonal, and organizational skills**Why Texas A&M University?** We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. * Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums* 12-15 days of annual paid holidays* Up to eight hours of paid sick leave and at least eight hours of paid vacation each month* Automatic enrollment in the Teacher Retirement System of Texas* Health and Wellness: Free exercise programs and release time* Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more* Educational release time and tuition assistance for completing a degree while a Texas A&M employee* Living Well, a program at Texas A&M that has been built by employees, for employees **Instructions to Applicants:** Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.