GRAD MED EDU PROG COORD I, Surgery

University of Texas Southwestern Medical Center; Dallas (TX); On-site; USD 60,000 - 76,000; Full time

Benefits offered by this job

Healthcare benefits

Paid Time Off

On-site childcare

Merit increases

Tuition reimbursement

Job summary

UT Southwestern Medical Center is seeking a GME Program Coordinator to manage fellowship programs within the Department of Surgery. The role combines administrative rigor with developmental leadership, requiring organization, confidentiality, and proactive problem solving.

The candidate will partner with the Program Director to ensure ACGME compliance, manage records and budgets, and support recruitment, onboarding, and evaluations across the GME portfolio.

Qualifications

• Education required: Associate's Degree in business administration, healthcare administration, or related field.
• May require federal background investigation.

Responsibilities

• Coordinate and facilitate all aspects of the GME program, including education activities and program events.
• Maintain program records, databases, and accreditation documentation.
• Assist with fellow recruitment, selection, and onboarding including visa, licensure, and credentialing.
• Support fellows on program policies and administrative matters.
• Ensure program compliance with ACGME requirements and institutional policies.
• Assist leadership with program quality initiatives and improvement projects.
• Coordinate fellow evaluations, including scheduling, data entry, and analysis.
• Prepare and submit required reports to ACGME and regulatory bodies.
• Maintain letters of agreement with affiliated institutions and training sites.
• Coordinate accreditation site visits and annual program evaluations.
• Communicate effectively with residents, fellows, faculty, staff, and stakeholders.
• Utilize MedHub and other program-specific applications; manage budget monitoring and reporting.

Skills

Organizational/time management

Written/verbal communication

Microsoft Office

Confidentiality

Collaboration

Attention to detail

Regulatory knowledge

Education

Associate's Degree in business/healthcare admin

Bachelor's Degree

Tools

MedHub

EHR systems

Job description

WHY UT SOUTHWESTERN?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the No. 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where youll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY

The GME PC 1 is part of the Surgery Education Office and is responsible for managing GME fellowship programs within the Department of Surgery. Serving as both an administrative and developmental leader, the GME Program Coordinator plays a critical role in the overall success of the department's fellowship programs. This career path rewards job-specific tasks for this position: someone resourceful, detail-oriented, extremely organized, and skilled at both task prioritization and time management. Ideal candidates demonstrate strong verbal and written communication skills, are dependable, and critical thinkers with a proactive approach toward problem solving. To be successful in this role, this individual must operate with a high level of professionalism and confidentiality, with a customer service focus.

BENEFITS

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

Required

• Education
  Associate's Degree in business administration, healthcare administration, or related field. (Two years of related experience or 60 semester hours of college credit may substitute for an Associate's Degree)

• Experience
  May be required to submit to a federal background investigation.

Preferred

• Education
  Bachelor's Degree

JOB DUTIES

• Coordinate and facilitate all aspects of the GME program, including educational activities (e.g., didactic sessions, conferences, grand rounds) and program-wide events (e.g., orientation, graduation, retreats).
• Conducts day-to-day administrative operations, including maintaining program records, databases, and accreditation documentation.
• Assists with fellow recruitment, selection, and onboarding processes, including visa requirements, licensure, and credentialing.
• Helps and supports fellows on program policies, procedures, and administrative matters.
• Works closely with the Program Director to ensure program compliance with ACGME requirements and institutional policies.
• Assists the program leadership with program quality initiatives and improvement projects.
• Participates in professional development activities.
• Coordinates and facilitates fellow evaluations, including scheduling, data entry, and analysis.
• Assists with the preparation and submission of all required reports and documentation to the ACGME, the Accreditation Council for Graduate Medical Education (ACGME), and other regulatory bodies.
• Maintains and updates program letters of agreement with affiliated institutions and training sites.
• Assists with the coordination of accreditation site visits, special reviews, and annual program evaluations.
• Maintains effective communication with residents, fellows, faculty, staff, and other stakeholders.
• Utilizes and maintains proficiency in relevant software systems, such as MedHub, electronic health records (EHR), and other program-specific applications.
• Assists with program budget management, including monitoring expenditures, reconciling trainee clinical effort, and ensuring compliance with financial regulations and reporting requirements.
• Perform other duties as assigned.

Knowledge, Skills and Abilities

• Organizational and time management skills.
• Written and verbal communication skills.
• Proficiency in Microsoft Office Suite.
• Committed pursuit of knowledge in Accreditation Council for Graduate Medical Education (ACGME), Texas Medical Board (TMB), and other related entities or agency policies and procedures.
• Excellent attention to detail.
• Ability to handle sensitive information with absolute confidentiality.
• Ability to work in a collaborative environment.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS

Physical Requirements

• Talking

Working Conditions

• Office Setting

Salary Information

Salary is commensurate with education, skills, and relevant experience.

SECURITY AND EEO STATEMENT

Security

This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.