Administrative Associate, Kidney Cancer Program

University of Texas Southwestern Medical Center; Dallas (TX); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

PPO medical plan day one

100% coverage for preventive care

Paid Time Off day one

Retirement Programs TRS

Paid Parental Leave

Wellness programs

Tuition Reimbursement

PSLF Qualified Employer

Job summary

University of Texas Southwestern Medical Center is seeking an Administrative Associate for the Kidney Cancer Program (KCP) in Dallas, TX. The role supports the Program Director, coordinates recruitment and events, improves patient care operations, and monitors budgets to ensure financial accuracy.

Prerequisites include a High School Diploma and 4 years of related work experience (bachelor's may substitute).

Qualifications

• Education: High School Diploma.
• Experience: 4 years related work experience; higher education may substitute.

Responsibilities

• Relieves supervisor of various internal administrative duties, which require thorough understanding of, and adherence to functions, programs, and policies of unit and university.
• Monitors and maintains unit's budget; provides input to supervisor; prepares and submits various budgetary reports; assists supervisor with annual budget process.
• Coordinates supervisor's schedule; makes travel arrangements, plans meeting itineraries, etc. for supervisor or outside visitors.
• Coordinates details of faculty and staff recruitment for division. Initiates personnel action documents and coordinates appointment process for foreign nationals.
• Pre screens staff applicants; coordinates interview process; conducts department/division orientation for administrative staff.
• Coordinates scheduling and use of department/division facilities and assets; maintains space records; coordinates purchase of equipment and furniture.
• Approves vacation and sick leave transactions; interprets policies.
• Prepares or coordinates preparation of complex reports; supports manuscripts and abstracts; coordinates materials for courses, meetings and conferences.
• Maintains sub-ledgers and ledgers for accounts; reconciles expenditures and ensuring proper fund usage.

Education

High School Diploma

4 years related work experience

Job description

WHY UT SOUTHWESTERN?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the No. 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

Administrative Associate - Kidney Cancer Program (KCP)

UT Southwestern Medical Center

The Kidney Cancer Program (KCP) at UT Southwestern Medical Center, a program recognized by the National Cancer Institutewith a Specialized Program of Research Excellence (SPORE) award and by D CEO & Dallas Innovateswith a finalist Healthcare Innovation Award is seeking an exceptional Administrative Associate to join our high-performing team.

We are seeking a capable, detail-oriented professional with a Bachelor's degree (preferred) who thrives in a dynamic, mission-driven, fast-paced environment and is motivated to contribute to world-class patient care, groundbreaking research, and leading-edge education.

Key Responsibilities

• Direct Support to Program Director

Support program director across the program missions of patient care, research and education including calendar management and travel logistics.

• Drive Recruitment Excellence Coordinate and support faculty and staff recruitment efforts.
• Lead High-Impact Events & Conferences Plan and execute multiple monthly faculty and trainee conferences as well as larger less frequent events including patient facing and educational events.
• Enhance Patient Care Operations Assist with efficient, well-coordinated patient visits supporting an exceptional care experience and a patient advocacy program.
• Ensure Financial Accuracy & Accountability Process expense reports, invoices, and requisitions while monitoring expenditures to support sound financial management.
• Deliver Operational Excellence Support core programmatic administrative functions.
• Perform additional duties in support of program goals as needed.

Why Join KCP?

This role offers the opportunity to work alongside nationally recognized leaders in a collaborative, fast-paced environment directly supporting life-changing care and research. Ideal candidates are proactive, detail-oriented, highly organized, and committed to excellence. For more information, please visit: https://kcp.utsw.edu/

BENEFITS

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

Required

• Education
  High School Diploma

• Experience
  4 years related work experience
  May consider higher education completed in lieu of minimum requirements.

JOB DUTIES

• Relieves supervisor of various internal administrative duties, which require thorough understanding of, and adherence to functions, programs, and policies of unit and university. Reviews department policy manuals periodically to update and institute changes as necessary. May provide comprehensive administrative support to Chairman, Vice Chairman, Director, Department Manager, or other upper level administrator.
• Monitors and maintains unit's budget; provides input to supervisor; prepares and submits various budgetary reports; assists supervisor with annual budget process. May have delegated approval authority for all dollar level expenditures for designated entity; coordinates process for items requiring Chair level approval, and/or has delegated approval authority for these items.
• Coordinates supervisor's schedule; makes travel arrangements, plans meeting itineraries, etc. for supervisor or outside visitors.
• Coordinates details of faculty and staff recruitment for division. As directed by supervisor or unit head, initiates personnel action documents, including appointment, termination, and/or salary/title changes. Coordinates appointment process for foreign nationals.
• Pre screens staff applicants; coordinates interview process for supervisor and/or unit head. Conducts department/division orientation for administrative and technical staff and training of administrative staff.
• Coordinates scheduling and use of department/division facilities and assets, including making arrangements for moves and/or renovations, maintaining accurate space records, recommending and/or approving purchase of equipment and furniture, and maintaining inventory files.
• Approves vacation and sick leave transactions; interprets V/SL policies for unit's personnel.
• Prepares or coordinates preparation of complex reports requiring significant contact with other departments and outside organizations.
• Provides professional support for special projects, which may include editorial and administrative support for manuscripts and abstracts for publication; prepares materials for oral and/or written presentations; coordinates and prepares materials for courses, meetings, and conferences; performs Library and Internet research. May provide assistance in preparing grants and contracts, which may include assistance with budget preparation and/or oversight.
• Maintains sub-ledgers and ledgers for various accounts, including reviewing expenditures and encumbrances, reconciling accounts, and ensuring appropriate use of funds.
• May provide working supervision for staff of lower rank.
• Performs other duties as assigned.

Knowledge, Skills and Abilities

• Work requires knowledge of computers, office equipment, and other administrative tasks.*
• Work requires ability to monitor and maintain budget.
• Work requires ability to ensure adherence to all policies and procedures of university, such as FLSA, salary guidelines, accounting regulations, and internal controls policy.
• Work requires ability to coordinate and work independently on projects.
• Work requires ability to work with confidential information on daily basis.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS

Working Conditions

• Office Setting

Salary Information

Salary is commensurate with education, skills, and relevant experience.

SECURITY AND EEO STATEMENT

Security

This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.