Government Relations Administrative Aide & Office Manager

Texas Apartment Association; Austin (TX); On-site; USD 55,000 - 80,000; Full time

Job summary

Texas Apartment Association in Austin seeks a Government Relations Administrative Aide & Office Manager to provide high-level administrative, logistical, and operational support to the EVP and VP/GC, focusing on government relations coordination and daily office operations.

The successful candidate will exercise sound judgment, discretion, and organizational skill to keep legislative priorities moving in a fast-changing environment, while supporting office tasks like phone/email response, mail

Qualifications

• Experience in an executive assistant, legislative aide, or administrative support role.
• Strong attention to detail and ability to manage shifting priorities under deadline.
• Excellent written communication skills and ability to draft professional correspondence.
• Discretion with sensitive political, legal, financial, and organizational information.

Responsibilities

• Manage high-volume calendars for EVP and VP/GC, including meetings, travel, and recurring commitments.
• Coordinate meetings with legislators, coalition partners, and external stakeholders; flag conflicts.
• Prepare briefing packets, sign-in sheets, and correspondence for legislative activities.
• Track bill status, hearings, and committee assignments relevant to TAA priorities.
• Support PAC operations, events, and coordination with consultants and staff.

Skills

Executive support

Calendar management

Written communication

Discretion

Travel coordination

Event coordination

Tools

Microsoft Office

CRM

Association management software

Job description

The Government Relations Administrative Aide & Office Manager provides high-level administrative, logistical, and operational support to TAA’s Executive Vice President and Vice President / General Counsel, with a primary focus on government relations coordination and a secondary focus on daily office operations.

The successful candidate will bring sound judgment, discretion, strong organizational instincts, and the ability to keep legislative, PAC, executive, and office priorities moving in a fast-changing environment.

This role also supports core office management needs, including phone and email response, mail routing, supply management, event registration support, and other administrative tasks assigned as needed.

Key Responsibilities

Government Relations & Scheduling Support

• Manage high-volume, fast-changing calendars for the EVP and VP/GC, including legislative meetings, member calls, board and committee meetings, travel, and recurring commitments.
• Coordinate meetings with legislators, legislative staff, coalition partners, TAA leadership, and other external stakeholders, proactively flagging conflicts and timing issues.
• Prepare and organize materials for legislative meetings, hearings, Capitol visits, and related advocacy activities, including briefing packets, one-pagers, sign-in sheets, and correspondence.
• Coordinate Capitol-day logistics and other government relations meetings outside of major events such as Day at the Capitol.
• Track bill and rule status, hearing schedules, and committee assignments relevant to TAA priorities.

PAC Administration

• Support PAC operations in coordination with the outside PAC/government relations consultant and internal accounting staff, including contribution tracking, disbursement requests, and compliance deadlines.
• Assist with PAC events, including fundraisers, member coordination, RSVP tracking, sponsor recognition materials, thank-you mailings, leaderboard updates, candidate meeting scheduling, and briefing preparation.

Executive & Office Operations Support

• Manage travel arrangements and expense reporting for the EVP and VP/GC.
• Draft, proofread, and format correspondence, memos, and presentation materials related to government relations.
• Maintain contact lists and relationship-tracking systems for legislators, staff, coalition partners, and PAC donors.
• Handle confidential and time-sensitive political, legal, financial, and organizational information with discretion.
• Support daily office operations, including answering phones, responding to email inquiries, routing mail, managing supplies, and assisting with event registration.

Qualifications

Required:

• Experience in an executive assistant, legislative aide, administrative support, office management, or similar role.
• Strong attention to detail, organizational judgment, and ability to manage shifting priorities under deadline.
• Excellent written communication skills and comfort drafting professional correspondence.
• Discretion with sensitive political, legal, financial, and organizational information.
• Proficiency with standard office, calendar, and document-management software.
• Flexibility for occasional early mornings, evenings, or travel for legislative purposes, especially during session and around major TAA events.

Preferred:

• Texas Capitol, government relations, legislative process, or interim committee cycle experience.
• PAC, CRM, association management, or relationship-tracking software experience.

Austin-based, in-office role with periodic Capitol and event-site work. Travel and hours increase during legislative session in odd-numbered years and around major TAA events.