Government Records Officer

430 DEPARTMENT OF LIBRARIES; Oklahoma City (OK); On-site; USD 42,000 - 47,000; Full time

Benefits offered by this job

Benefit allowances

Insurance plans

Flexible spending accounts

Retirement match

Vacation & sick leave

Public Service Loan Forgiveness

Employee discounts

Job summary

The Oklahoma Department of Libraries is seeking a Government Records Officer to manage professional level records for the State Records Management program. Responsibilities include processing and monitoring records intake, coordinating transfers, and responding to inquiries while ensuring retention schedules align with standards.

The role requires a degree or CRM certification with related experience, plus the ability to travel between facilities.

Qualifications

• Bachelor's degree with two years of records management experience, or CRM certification with two years, or six years in records management.

Responsibilities

• Process and monitor the intake, maintenance, and retrieval of state records at the State Records Center.
• Coordinate the transfer of records from agencies to the State Records Center and the State Archives.
• Respond to records management process related inquiries from state government entities.
• Establish and maintain relationships with state agencies to ensure retention schedules reflect current standards and guidelines.
• Assist in the formulation, implementation and review of records management policies, procedures and manuals.
• Participate in the development, implementation and maintenance of records retention and disposition schedules for state agencies.

Education

Bachelor's degree and two years of records management experience; or CRM certification with two years of records management experience; or six years of records management experience

CRM certification

Job description

Job Posting Title Government Records Officer Agency 430 DEPARTMENT OF LIBRARIES Supervisory Organization Department of Libraries Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above. Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation The Oklahoma Department of Libraries (ODL) is now accepting applications for the position ofGovernment Records Officer.The annual salaryfor the position is $41,800- $46,800 based on education and experience.

About the Oklahoma Department of Libraries

As the official state library of Oklahoma, ODL strives to ensure every Oklahoman has access to innovative, quality library and information resources andpossessesthe literacy skills needed to be successful in the global economy, toparticipatein democracy, and toaccomplishindividual life goals. Located in the State Capitol Complex at 200 NE 18th St in Oklahoma City, ODL serves the information and records management needs of state government, supports public library development, coordinates statewide library information technology projects, and serves the public through its specialized research collections, including state and federal document depositories and the State Archives. ODL has a collection ofnearly 700,000volumes and an annual budget of approximately $8.7 million.

Benefits

• Generous state paid benefit allowance to help cover insurance premiums.
• A wide choice of insurance plans with no pre-existing condition exclusions or limitations.
• Flexible spending accounts for health care expenses and/or dependent care.
• Retirement Savings Plan with a generous match.
• 15 days of vacation and 15 days of sick leave the first year for full-time employees.
• 11 paid holidays a year.
• Public Service Loan Forgiveness.
• Employee discounts with a variety of companies and venders.
• Longevity Bonus for years of service
• Annual Performance Evaluation Payments

Job Description

Under the direction of the Archives and Records Management Director, the Government Records Officer (Government Records Management Specialist I) is responsible for performing professional level records management services for the Oklahoma Department of Libraries’ State Records Management program. They will follow business processes and workflow strategies to assist state agencies in the efficient and economical management of records stored at the State Records Center. Additionally, the Government Records Management Specialist I processes public land survey corner records filings and requests from landmen in accordance with Title 65 O.S. § 3-119 and 65 O.S. § 3-120.

Job Duties

• Process and monitor the intake, maintenance, and retrieval of state records at the State Records Center.
• Coordinate the transfer of records from agencies to the State Records Center and the State Archives.
• Respond to records management process related inquiries from state government entities.
• Establish and maintain relationships with state agencies to ensure retention schedules are current reflections of standards and guidelines relating to the management of government records and information.
• Assist in the formulation, implementation and review of records management policies, procedures and manuals.
• Participate in the development, implementation and maintenance of records retention and disposition schedules for state agencies.

Minimum Qualifications

• Bachelor's degree and two years of records management experience; or Registration with the Institute of Certified Records Managers as a Certified Records Manager (CRM) and two years of records management experience; or Six years of experience in records management

Preferred Qualifications

Experience working in a warehouse environment managing inventory Knowledge of inventory control systems such as Gimmal Physical Knowledge of the United States Public Land Survey System and certified corner records Familiarity with State of Oklahoma agencies

Knowledge and Skills

• Knowledge of the principles, techniques, and tools used to manage records and information.
• Knowledge of the creation, use, maintenance, and disposition of government information and records.
• Knowledge of various software applications.
• Ability to analyze, organize, and interpret records and information systems.
• Ability to solve practical record management problems.
• Ability to establish and maintain effective working relationships with others.
• Ability to communicate effectively, both orally and in writing.
• Ability to climb ladders, bend, squat, lift, kneel, and carry boxes weighing forty (40) pounds

NOTE: This position is required to travel from the State Records Center located at 426 E. Hill St to the State Records Annex located at 125 NE 21st St using the employee’s personal vehicle. Maintaining a valid driver’s license is required.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Agency Contact Oklahoma State Government is the largest employer in the state of Oklahoma, employing over 35,000 diverse and talented employees in more than 100 state agencies, boards and commissions. Our workplaces can be found across the state from Boise City to Idabel, Hollis to Miami, and everywhere in between. To learn more about our state agencies, visit here. Industries: Government Administration Worker Size: 10,001+ Employees Headquarters: Oklahoma City, Oklahoma Utilizing the Office of Veterans Placement provides eligible veterans additional services and interview opportunities for State of Oklahoma employment.