Government Records Officer

State of Oklahoma; Oklahoma; On-site; USD 42,000 - 47,000; Full time

Benefits offered by this job

Public Service Loan Forgiveness

Longevity Bonus

Annual Performance Evaluation Payments

12 paid holidays

Job summary

Oklahoma Department of Libraries seeks a Government Records Officer to provide professional records management for the State Records Management program. You will manage intake, storage, and retrieval of records at the State Records Center and coordinate transfers to the State Archives.

Responsibilities include policy development, retention scheduling, and inquiries from state agencies, with travel between facilities required.

Qualifications

• Bachelor's degree and 2+ years of records management experience.
• CRM certification with 2+ years of records management experience.
• Six years of records management experience.
• Familiarity with records management policies and retention schedules.

Responsibilities

• Process and monitor intake, maintenance, and retrieval of state records at the State Records Center.
• Coordinate transfer of records to the State Records Center and State Archives.
• Respond to records management inquiries from state agencies.
• Maintain relationships with state agencies to ensure retention schedules reflect standards.
• Assist in developing, implementing, and reviewing records management policies and manuals.
• Participate in development and maintenance of retention and disposition schedules.

Skills

Records management

Information governance

Communication skills

Problem solving

Education

Bachelor's degree in related field

CRM certification

Six years of experience in records management

Tools

Gimmal Physical

Job description

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Job Posting Title

Government Records Officer

Agency

430 DEPARTMENT OF LIBRARIES

Supervisory Organization

Department of Libraries

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Full/Part-Time

Full time

Job Type

Regular

Compensation

The annual salary for the position is $41,800- $46,800 based on education and experience.

About the Oklahoma Department of Libraries:

As the official state library of Oklahoma, ODL strives to ensure every Oklahoman has access to innovative, quality library and information resources and possess the literacy skills needed to be successful in the global economy, to participate in democracy, and to accomplish individual life goals.

Located in the State Capitol Complex at 200 NE 18th St in Oklahoma City, ODL serves the information and records management needs of state government, supports public library development, coordinates statewide library information technology projects, and serves the public through its specialized research collections, including state and federal document depositories and the State Archives. ODL has a collection of nearly 700,000 volumes and an annual budget of approximately $8.7 million.

We know that benefits matter and that is why we offer a competitive benefits package for all eligible employees including:

• Generous state paid benefit allowance to help cover insurance premiums.
• A wide choice of insurance plans with no pre-existing condition exclusions or limitations.
• Flexible spending accounts for health care expenses and/or dependent care.
• Retirement Savings Plan with a generous match.
• 15 days of vacation and 15 days of sick leave the first year for full-time employees.
• 11 paid holidays a year.
• Public Service Loan Forgiveness.
• Employee discounts with a variety of companies and vendors.
• Longevity Bonus for years of service
• Annual Performance Evaluation Payments

Job Description

Job Summary:

Under the direction of the Archives and Records Management Director, the Government Records Officer (Government Records Management Specialist I) is responsible for performing professional level records management services for the Oklahoma Department of Libraries’ State Records Management program. They will follow business processes and workflow strategies to assist state agencies in the efficient and economical management of records stored at the State Records Center. Additionally, the Government Records Management Specialist I processes public land survey corner records filings and requests from landmen in accordance with Title 65 O.S. 3-119 and 65 O.S. 3-120.

Job Duties

• Process and monitor the intake, maintenance, and retrieval of state records at the State Records Center.
• Coordinate the transfer of records from agencies to the State Records Center and the State Archives.
• Respond to records management process related inquiries from state government entities.
• Establish and maintain relationships with state agencies to ensure retention schedules are current reflections of standards and guidelines relating to the management of government records and information.
• Assist in the formulation, implementation and review of records management policies, procedures and manuals.
• Participate in the development, implementation and maintenance of records retention and disposition schedules for state agencies.

Minimum Qualifications

• Bachelor's degree and two years of records management experience; or
• Registration with the Institute of Certified Records Managers as a Certified Records Manager (CRM) and two years of records management experience; or
• Six years of experience in records management

Preferred Qualifications

• Experience working in a warehouse environment managing inventory
• Knowledge of inventory control systems such as Gimmal Physical
• Knowledge of the United States Public Land Survey System and certified corner records
• Familiarity with State of Oklahoma agencies

Knowledge And Skills

• Knowledge of the principles, techniques, and tools used to manage records and information
• Knowledge of the creation, use, maintenance, and disposition of government information and records
• Knowledge of various software applications
• Ability to analyze, organize, and interpret records and information systems
• Ability to solve practical record management problems
• Ability to establish and maintain effective working relationships with others
• Ability to communicate effectively, both orally and in writing
• Ability to climb ladders, bend, squat, lift, kneel, and carry boxes weighing forty (40) pounds

NOTE: This position is required to travel from the State Records Center located at 426 E. Hill St to the State Records Annex located at 125 NE 21st St using the employee’s personal vehicle. Maintaining a valid driver’s license is required.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.