Collections Access and Discovery Manager

430 DEPARTMENT OF LIBRARIES; Oklahoma City (OK); On-site; USD 58,000 - 63,000; Full time

Benefits offered by this job

Generous state paid benefit allowance

Flexible spending accounts

Retirement Savings Plan

15 days of vacation and 15 days of S/L

11 paid holidays

Public Service Loan Forgiveness

Employee discounts

Longevity Bonus

Annual Performance Evaluation Payments

Job summary

The Oklahoma Department of Libraries (ODL) invites applications for the Collections Access and Discovery Manager. The annual salary ranges from $58,000 to $63,000, based on education and experience, and the position is full-time with regular compensation. Located in the State Capitol Complex at 200 NE 18th St.

in Oklahoma City, ODL supports state government information needs and public library development. The manager leads cataloging, metadata, discovery, electronic-resource access, and

Qualifications

• Master's degree in library science from an ALA-accredited program with 5 years of professional library experience.
• Experience administering and troubleshooting an integrated library system or library services platform.
• Experience with cataloging, metadata, discovery systems, and electronic-resource access.
• Proven record leading cross-functional library technology projects and coordinating with vendors.

Responsibilities

• Lead the systems, standards, data quality, and technical infrastructure for ODL collections.
• Serve as ILS Administrator and provide agency-wide leadership for cataloging, metadata, and discovery.
• Collaborate with State Library, Archives, and other owners to align discovery architecture.
• Manage staff priorities, workflows, and process improvements across departments.
• Maintain system configuration, permissions, integrations, and data integrity.
• Enforce quality-control practices for bibliographic, metadata, holdings, and access data.

Skills

Leadership

Project management

Analytical thinking

Communication

Staff supervision

Education

Master's degree in library science (ALA-accredited)

Tools

Integrated Library System (ILS)

Job description

Collections Access and Discovery Manager

The Oklahoma Department of Libraries (ODL) is now accepting applications for the position of Collections Access and Discovery Manager. The annual salary for the position is $58,000-63,000 based on education and experience.

The position is Full time and offers regular compensation.

Located in the State Capitol Complex at 200 NE 18th St. in Oklahoma City, ODL serves the information and records management needs of state government, supports public library development, coordinates statewide library information technology projects, and serves the public through its specialized research collections, including state and federal document depositories and the State Archives.

Benefits

• Generous state paid benefit allowance to help cover insurance premiums.
• A wide choice of insurance plans with no pre-existing condition exclusions or limitations.
• Flexible spending accounts for health care expenses and/or dependent care.
• Retirement Savings Plan with a generous match.
• 15 days of vacation and 15 days of sick leave the first year for full-time employees.
• 11 paid holidays a year.
• Public Service Loan Forgiveness.
• Employee discounts with a variety of companies and venders.
• Longevity Bonus for years of service.
• Annual Performance Evaluation Payments.

Job Duties

Reporting to the Assistant Executive Director, the Collections Access and Discovery Manager leads the systems, standards, data quality, and technical infrastructure that enable Oklahoma Department of Libraries collections to be accurately described, effectively integrated, and easily discovered and accessed by customers. This position serves as ODL's Integrated Library System Administrator and provides agency-wide leadership for cataloging, metadata, discovery, electronic-resource access, and cross-system interoperability. The manager collaborates extensively with the State Library, State Archives, Oklahoma Publications Clearinghouse, and other collection owners to align specialized collection needs with ODL's broader discovery architecture and to advance an integrated, user-centered discovery environment across ODL collections. Job Duties: Leads assigned staff by setting priorities, coordinating work, developing employees, monitoring performance, and addressing operational needs to support effective access, discovery, and systems integration across ODL collections. Establishes and improves team processes and procedures and coordinates with collection owners and other departments to align workflows, systems, standards, and service needs. Administers and continuously improves ODL's integrated library system by managing system configuration, permissions, circulation and holdings functionality, integrations, upgrades, data integrity, reporting, and related technical workflows. Monitors system performance, diagnoses and resolves complex or systemic problems, maintains technical and procedural documentation, and coordinates testing and implementation of system changes with staff, vendors, and technical partners. Establishes and maintains cataloging, metadata, classification, authority-control, record-linking, holdings, and related technical standards that support consistent description, interoperability, and discovery across ODL systems and collections. Owns library and cross-system technical standards while collaborating with designated functional owners for specialized collection standards, including the State Archives and Records Management Director for archival metadata, and ensures physical, digital, and licensed electronic resources are consistently represented, linked, and maintained within the catalog and shared discovery systems. Leads the development and management of discovery and access systems that enable customers to find and use ODL collections across formats, departments, and platforms. Collaborates across ODL to align workflows, interfaces, metadata, and system integrations; manages technical access to licensed and digital resources, including vendor-platform configuration, authentication, link maintenance, and troubleshooting; and guides development of an integrated discovery environment spanning State Library, Archives, government publications, and other ODL collections. Establishes and maintains systematic quality-control practices for bibliographic, metadata, holdings, authority, access, and related system data. Identifies and analyzes legacy migration errors, inconsistent cataloging and linking practices, incomplete or inaccurate records, broken access points, and other discovery barriers; establishes remediation priorities; coordinates and participates in corrective work; analyzes system, usage, access, and collection data; and recommends improvements that prevent recurring problems and support collection and service decisions.

Minimum Qualifications

• Master's degree in library science from a program accredited by the American Library Association plus five (5) years of professional library experience.
• Professional experience administering and troubleshooting an integrated library system, library services platform, or comparable library technology environment.
• Professional experience with cataloging, metadata, authority control, bibliographic utilities, discovery systems, electronic-resource access, or related technical-services functions.
• Experience leading cross-functional library technology, metadata, data-quality, migration, or discovery projects and collaborating with vendors and internal stakeholders.
• Supervisory experience with professional, technical, or support staff.

Knowledge, Skills, and Abilities

• Knowledge of the principles, practices, procedures, and techniques of library science and professional library services.
• Knowledge of integrated library systems, bibliographic utilities, library automation, discovery systems, and related library technologies.
• Knowledge of cataloging, metadata, classification, authority-control, holdings, and record-linking principles and standards.
• Knowledge of electronic resources, vendor platforms, authentication and linking methods, and practices supporting reliable discovery and access.
• Knowledge of metadata interoperability, crosswalks, data migration, and the relationship between specialized descriptive standards and shared discovery systems.
• Knowledge of quality-control standards for bibliographic, metadata, holdings, authority, access, and related system data.
• Knowledge of supervisory principles and practices and the ability to lead, develop, and coordinate the work of assigned staff.
• Strong analytical and problem-solving skills, including the ability to diagnose complex or systemic technology, data, and access problems and develop effective solutions.
• Strong organizational and project management skills, including the ability to coordinate system changes, migrations, remediation work, and cross-department initiatives.
• Ability to administer, configure, test, document, and improve integrated library systems and related discovery and access technologies.
• Ability to analyze system, usage, access, and collection data and translate findings into recommendations for technical, collection, and service improvement.
• Ability to establish and maintain effective working relationships with librarians, archivists, other collection professionals, information technology staff, vendors, and internal and external partners.
• Ability to communicate complex technical concepts, standards, requirements, and recommendations clearly to technical and nontechnical audiences.
• Ability to evaluate emerging library technologies, professional practices, accessibility considerations, and interoperability requirements and recommend appropriate solutions.
• Ability to work independently, exercise sound professional judgment, and coordinate decisions across areas with distinct collection standards and operational needs.
• Ability to communicate effectively, both orally and in writing.

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.