PUBLIC RECORDS MANAGER-SES - 71001146

State of Florida; Tallahassee (FL); On-site; USD 76,000 - 84,000; Full time

Benefits offered by this job

Health insurance options

Paid holidays and leave

Tuition waiver program

Pension and retirement plan

Job summary

Florida Department of Law Enforcement is seeking a Public Records Manager (SES) to supervise the Public Records Unit within the Executive Director’s Office. The role focuses on directing staff, communicating expectations, training, and evaluating performance while ensuring compliance with Florida’s Public Records laws.

The position requires leadership experience, knowledge of statutes, and the ability to manage priorities and complex projects.

Qualifications

• Two years of public records management experience.
• Knowledge of Florida Statutes related to public records and dissemination of records.

Responsibilities

• Provide day-to-day oversight of the unit’s operations.
• Analyze proposed and enacted legislation as it relates to Florida’s Public Records law.
• Coordinate with leadership to improve the agency’s public records strategy.
• Conduct independent and directed special projects.
• Consult with relevant personnel regarding pending public records litigation.
• Monitor and evaluate public records processes and tools.
• Serve as Custodian of Records; maintain the Public Records website.

Skills

Public records management

Verbal communication

Written communication

Florida Statutes knowledge

Prioritization

Planning & organizing

Independent work

Record keeping

Education

Bachelor's degree

Job description

The State Personnel System is an E-Verify employer. For more information click on ourE-Verify Website .

Requisition No:882504

Agency: Department of Law Enforcement

Working Title: PUBLIC RECORDS MANAGER-SES - 71001146

EXECUTIVE DIRECTION & BUSINESS SUPPORT BRANCH

PUBLIC RECORDS

POSITION SUMMARY

This position is a Selected Exempt Service (SES) position responsible for supervision of staff. Incumbent spends the majority of time communicating with, motivating, training and evaluating members while planning and directing their work. Incumbent in this position serves as the overall manager to the Public Records Unit within the Office of the Executive Director.

DUTIES & RESPONSIBILITIES

Specific duties include:

• Providing day-to-day oversight of the unit’s operations;
• Providing analysis on proposed and enacted legislation as it relates to Florida’s Public Records law and FDLE’s responsibilities under the same;
• Coordinating with other leadership to improve the agency’s overall public records strategy;
• Conducting independent and directed special projects;
• Consulting with appropriate department personnel regarding pending public records litigation;
• Monitoring, researching and evaluating public records processes, resources and tools;
• Serving as the agency’s Custodian of Records; and
• Maintaining the Public Records website.

To be considered as a potential candidate, you must meet the minimum qualifications(s) listed below. Degrees must be from an accredited college or university as recognized by the U.S. Department of Education.

MINIMUM QUALIFICATIONS

• At least two years of public records management experience.

KNOWLEDGE, SKILLS & ABILITIES

• Knowledge of management principles and practices;
• Knowledge of the procedures and techniques for effective verbal and written communication;
• Knowledge of Florida Statutes as related to public records and dissemination of records to various entities;
• Ability to determine work priorities, assign work and ensure proper completion of work assignments;
• Ability to plan, organize, coordinate and complete work assignments;
• Ability to establish and maintain effective working relationships with others;
• Ability to prioritize efforts to assure most important or urgent tasks are timely completed;
• Ability to communicate effectively verbally and in writing;
• Ability to work independently; and
• Ability to keep detailed records and notes.

Note: Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

BASE SALARY

• $75,600 - $84.000

HOW YOU WILL GROW

FDLE recognizes the importance of growth and success while fostering a family-oriented work environment. We encourage our members to seek opportunities for professional growth through training, team building, and mentoring. Our four Fundamental Values of Service, Integrity, Respect and Quality will guide you as you embark on a lifelong career at FDLE.

OUR SALARY & BENEFITS

Starting salary will be the minimum of the class pay range, unless otherwise dictated by FDLE’s pay policy. FDLE is a State of Florida Employer and offers a comprehensive benefits package, including:

• State of Florida Tuition Waiver Program;
• Paid holidays, vacation and sick leave;
• HMO and PPO health insurance options with premiums starting as low as $50 per month;
• $25,000 in automatic life insurance coverage;
• Multiple supplemental insurance options including: dental, vision, disability and more;
• Paid maternity leave and parental leave following the birth or adoption of a child;
• Pension and investment retirement plan options; and
• Tax deferred medical and child care reimbursement accounts.

ABOUT OUR AGENCY

The Florida Department of Law Enforcement (FDLE) employs more than 2,000 members statewide – either at headquarters in Tallahassee or in one of seven regional operations centers (ROCs). Our mission is to promote public safety and strengthen domestic security. Click here for additional information about FDLE.

HIRING PROCESS

You will be evaluated for this job based on your previous knowledge and experience. Additional reviews may be performed to screen for preferred qualifications, experience and education. Your qualifications will be based on knowledge, skills, and abilities and other elements relevant to this position supported by the information in your application. Qualifying questions will only be credited if verifiable by the information provided on your application including specifically required software/computer skills. You may be contacted to participate in a selection process which may consist of written exercises, work samples, skills tests, interviews, drug screen and fingerprinting. You may be notified by email to participate in a selection process. Failure to reply within a designated timeframe may exclude you from further consideration.Future vacancies may be filled from this position advertisement.

BACKGROUND

FDLE requires an extensive background process of all recommended applicants. The elements of a background include: financial credit check, criminal history of applicant and applicant’s immediate family or roommates, personal references, employment and education verifications (which includes official transcript(s)), drug screen and fingerprinting. This information will be utilized to make the final hiring decision.

REMINDERS

• Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov .
• If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be cancelled, suspended, or deemed ineligible depending upon the date of your retirement.

The State of Florida hires only U.S. citizens and lawfully authorized alien workers.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Location:

TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32307 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32399

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.