PART-TIME OPS RECORDS TECHNICIAN

State of Florida; Tallahassee (FL); On-site; USD 19,000 - 28,000; Part time

Job summary

The State of Florida, Criminal Investigations Division, Public Records Unit in Tallahassee, seeks a Part-Time OPS Records Technician (non-sworn) to handle public records requests, redact sensitive information, and coordinate with field offices. The role is not a telework position and requires in-office work.

Salary is $17/hour for up to 29 hours per week, with flexible scheduling Mon–Fri, 8am–5pm; a valid DL and proficiency in MS Office are required.

Qualifications

• High School Diploma or equivalent is required.
• Proficient in using Microsoft Office products (Word, Excel, Outlook, etc.).
• Knowledge of laws and agency policies governing records retention and destruction.

Responsibilities

• Receives, processes, and prepares documents/records in response to public records requests and subpoenas.
• Gathers and reviews documents, ensuring proper redaction and release.
• Maintains tracking and communication with requestors and attorneys.
• Maintains knowledge of statutory requirements governing public records and retention schedules.

Skills

Microsoft Office

Education

High School Diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Microsoft Outlook

Job description

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The State Personnel System is an E-Verify employer. For more information click on ourE-Verify Website .

Requisition No:882165

Working Title: PART-TIME OPS RECORDS TECHNICIAN

*****OPEN COMPETITIVE EMPLOYMENT OPPORTUNITY*****

WORKING TITLE: PART-TIME OPS RECORDS TECHNICIAN

DIVISION:CRIMINAL INVESTIGATIONS DIVISION

BUREAU: FORENSIC SERVICES

CITY:TALLAHASSEE

COUNTY:LEON

The Criminal Investigations Division encompasses all law enforcement and forensic components residing within the Department of Financial Services. This advertisement is for the Public Records Unit. This advertisement is for a OPS PART-TIME RECORDS TECHNICIANposition which is a NON-SWORN position.

Click here for additional information about the Department of Financial Services, Criminal Investigations Division.

To maintain fairness and integrity, applicants are required to provide honest and authentic responses during all stages of the evaluation and selection process. Applicants must rely on their own personal knowledge, thoughts, and impressions. A candidate’s use ofArtificial Intelligence (AI)tools at any stage of the process isstrictly prohibitedand will result indisqualificationfor the position.

QUESTIONS:

• Job Line Phone number: [phone].

Requirements:

• High School Diploma or equivalent.
• Proficient in using Microsoft Office Products (Word, Excel, Outlook, etc.).
• VALID Driver’s License from the Florida Department of Highway Safety and Motor Vehicles by time of employment.

Preferences:

• A degree from an accredited college or university.
• One (1)yearof professional work experience.
• Special consideration may be given to eligible candidates who have bilingual verbal and written skills that meet a critical need of the agency’s mission.
• Experience working in law enforcement agency, law firm, fire service industry, or government investigative agency.

REQUIRED ENTRY LEVEL KNOWLEDGE, SKILLS AND ABILITIES:

• Ability to type letters, memoranda, and other standard business documents using correct spelling, punctuation, and grammar.
• Ability to deal with the public in a courteous and efficient manner.
• Ability to operate general office equipment.
• Ability to prioritize, organize, and coordinate work assignments.
• Ability to establish and maintain effective working relationships with others.
• Ability to review and redact documents to ensure confidential or protected information is removed prior to public release.
• Ability to properly dispose of records using approved and legally compliant methods.
• Knowledge of general office procedures and basic filing practices.
• Knowledge of laws and agency policies governing how long records must be kept and when they may be destroyed.
• Skill in Microsoft Office Word, Excel, and Access.
• Skill in organizing and maintaining records so they can be easily located when needed.
• Skill in safeguarding confidential or protected information throughout the retention and disposal process.
• Skill in communicating effectively, verbally and in writing.

SPECIAL NOTES:

• Please include the names and phone numbers for the supervisor(s) and/or Human Resource Department for all periods of employment.
• Account for and explain any gaps in employment so that the hiring process is not delayed.
• Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position.
• Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications. It is unacceptable to use the statement “See Resume”.
• Each field (address, city, and state, dates, phone numbers, etc.) should be completed.
• If claiming Right to Interview, candidate MUST attach a copy of your official layoff letter when applying.
• Upon the selection of the top candidate, a current supervisory reference contact will be required.

Candidate Profile (application) must be completed in its entirety. Please read below:

Experience and education requirements must be met at the time of application submission to be considered.

The salary for this position will be $17/hour for no more than 29 hours per week; Monday-Friday between the hours of 8 am-5 pm. Schedule must be flexible.

Employees of the Department of Financial Services are paid on a monthly pay cycle.

This position requires a security background check, including fingerprint as a condition of employment.

Responses to qualifying questions must be clearly supported by the state application and any omission, falsification, or misrepresentation in the answering of the qualifying questions will be cause for immediate elimination from the selection process.

THIS IS NOT A TELEWORK POSITION. CANDIDATE WILL BE REQUIRED TO WORK IN THE OFFICE.

WHAT IS THE SELECTION PROCESS?

Selection is a three-to-six-month process where the successful applicants MUST PASSthe Oral Interview, CJSTC background prior to beginning.

If selected for an interview, interview will be conducted in person.

BRIEF DESCRIPTION OF DUTIES:

Incumbent of position is a member of DFS’ Disaster Response Team and, in that capacity, may be required on short notice to perform duties and necessary attendant travel in support of disaster relief efforts.

• Receives, processes, and prepares documents/records in accordance with public records requests and subpoenas as they relate to the Division’s bureaus. Directs, coordinates, and consults with the Division’s field office personnel in gathering the required records and documents. Directs and coordinates subpoena requests with law enforcement personnel and assures all investigative documentation is prepared in response. Consults with Department attorneys regarding public records requests and subpoenas as required.
• Works independently to gather and reviews all documents to ensure they are properly redacted and released in accordance with Division policy and procedures, Department policy and procedures, statutory regulations, and general records schedule for law enforcement agencies. Communicates any discrepancies or perceived compliance issues with supervisor and Department attorneys. Updates the Department’s tracking system on status of public records requests and release.
• Communicates with requestors (citizens, attorneys, insurance companies, other law enforcement agencies, etc.) to gather additional information about the requests, answer questions, provide updates, and prepare accurate invoices.
• Monitors the Division’s Computerized Reporting system (ACISS) for status of the investigative report to process public records release and subpoenas. Inputs data within the Division’s system as it relates to the release of these documents and correspondence. Updates the Department’s computer tracking system (ATO) on status of public records requests and release.
• Maintains up-to-date knowledge on all statutory requirements governing public records and training to include Florida Statutes, records retention schedules, Criminal Justice Standards and Training policies and procedures, and administrative codes. Assists with special projects within the office of Operational Support Services.
• Coordinates sealed and expungement orders for the Division to ensure compliance with state law and maintains the orders as required. Maintains Death Penalty case files and documents to ensure compliance with state law.
• Coordinates and maintains control of records retention and disposal for headquarters and field offices in accordance with all Department and Division policies and procedures and records retention schedules. Arranges and completes the transfer process of records to long-term storage and updates the Total Recall System.
• Performs other related work as required.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.