Government Contracts Administrator

TerraFirma; Austin (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Company holidays

Job summary

TerraFirma is seeking an on-site administrator in Austin to support a major U.S. Government program delivering remote-controlled heavy equipment for disaster response.

You will own invoicing, compliance documentation, and government-required reports, coordinating with the Program Director, accounting, and legal partners to ensure accuracy and timeliness. Your role requires 2+ years in operations/administration, strong spreadsheet skills, and a detail-oriented approach to document-heavy

Qualifications

• 2+ years of experience in operations, coordination, finance or administration, or contracts work.
• Highly organized and detail-oriented, with comfort owning deadlines and document-heavy workflows.
• Strong spreadsheet skills (Excel or Google Sheets) and ability to reconcile data across sources.
• Able to learn invoice and documentation requirements quickly and apply them consistently.
• Interest in supporting disaster relief, recovery, and mission-driven operations.
• Austin, TX (on-site). If not currently in Austin, relocation is available.

Responsibilities

• Prepare and submit contract invoices on the required schedule, including supporting documents and follow-ups through payment.
• Track expenses and organize receipts and documentation needed for reimbursement and audits, including costs related to field deployment and response readiness.
• Coordinate government-required reports and deliverables by gathering inputs, assembling submissions, and tracking due dates and approvals, supporting time-sensitive disaster relief milestones.
• Work with external accountants and attorneys on billing structure, compliance questions, and contract administration needs.
• Maintain clean, audit-ready contract records, including submission logs, supporting documentation, and government feedback tracking.
• Build templates, trackers, and checklists that make invoicing, compliance, and deliverables simple and repeatable, especially for rapid-response operations.

Skills

Operations coordination

Organizational skills

Spreadsheet proficiency

Attention to detail

Disaster relief interest

Tools

Excel / Google Sheets

Job description

At TerraFirma, we’re redefining how the world moves earth for construction. Founded by former SpaceX engineers and backed by Bain Capital Ventures, TerraFirma is automating construction to make it faster, cheaper, and safer.

Our Story & Mission

At SpaceX, we were part of the teams that built the largest rocket in human history, launched the largest constellation of satellites ever made, and delivered connectivity to millions of people worldwide. What we learned was simple: infrastructure is everything.

At Starbase, the biggest barrier to launching missions to Mars was not building the rocket. It was how slow, expensive, and complex it was to build the infrastructure around it. We lacked buildings, roads, water, power, communications, and waste management, and constructing them took far more time and resources than it should have.

From a first-principles perspective, that doesn't make sense. It shouldn't be this hard or costly to create the foundations for progress. That’s when we realized something important: the same engineering mindset that enabled us to tackle space exploration and mass manufacturing could be applied to infrastructure. By bringing the principles of simplification, iteration, acceleration, and automation to construction, we can unlock a new era in how the world builds.

Accelerating infrastructure unlocks progress across every domain, creating a self-sustaining engine for tackling humanity’s toughest challenges. The innovations we develop on Earth will lay the groundwork for the technologies that one day make settlement on Mars possible.

Job Overview

Support a major U.S. Government program delivering remote-controlled heavy equipment for disaster response and recovery worldwide. You will keep the contract running smoothly by owning invoicing, compliance documentation, and government-required reports and deliverables. Your work helps ensure critical equipment can be deployed and sustained when and where it is needed most. You will work closely with the Program Director and coordinate with accounting and legal partners to ensure everything is accurate, complete, and delivered on time.

Responsibilities

• Prepare and submit contract invoices on the required schedule, including supporting documents and follow-ups through payment

• Track expenses and organize receipts and documentation needed for reimbursement and audits, including costs related to field deployment and response readiness

• Coordinate government-required reports and deliverables by gathering inputs, assembling submissions, and tracking due dates and approvals, supporting time-sensitive disaster relief milestones

• Work with external accountants and attorneys on billing structure, compliance questions, and contract administration needs

• Maintain clean, audit-ready contract records, including submission logs, supporting documentation, and government feedback tracking

• Build templates, trackers, and checklists that make invoicing, compliance, and deliverables simple and repeatable, especially for rapid-response operations

Qualifications & Requirements

• 2+ years of experience in operations, coordination, finance or administration, or contracts work (government contract experience is a plus)

• Highly organized and detail-oriented, with comfort owning deadlines and document-heavy workflows

• Strong spreadsheet skills (Excel or Google Sheets) and ability to reconcile data across sources

• Able to learn invoice and documentation requirements quickly and apply them consistently

• Interest in supporting disaster relief, recovery, and mission-driven operations

• Austin, TX (on-site). If not currently in Austin, relocation is available

Compensation & Benefits

Base compensation will vary based on factors such as relevant experience, demonstrated skills, and the scope of responsibilities for the role. Salaries and leveling will be determined on a case-by-case basis if an offer is extended. This position includes a competitive benefits package, which may include medical, dental, and vision coverage, paid time off, and company holidays.