Government Contracts & Accounting Specialist

Applied Optimization; Fairborn (OH); On-site; USD 60,000 - 80,000; Full time

Job summary

Applied Optimization is seeking a Contracts/Accounting Specialist to manage contract lifecycle, budgeting, and payroll for a service-based company in Fairborn, OH. The role requires attention to detail and strong analytical skills across accounting and contracting functions.

In this role you will prepare cost proposals, oversee billing and profitability analyses, and ensure compliance with federal, state, and local requirements. In-office attendance is required, with no remote work available.

Qualifications

• Bachelor’s degree or higher in finance, accountancy, or legal studies with a superior academic record.
• Attention to detail and effective time and schedule management skills.
• Ability to adapt within a small team to support evolving customer requirements.
• Strong writing, fact-gathering, and analytical skills.

Responsibilities

• Prepare list of requirements from the solicitation for proposal preparation.
• Verify compliance of proposal with the list of requirements.
• Assist with the preparation of well-documented cost proposals in accordance with customer and company requirements.
• Prepare commercialization reports.
• Submit proposals, including all supporting documents and justifications.
• Perform contracting strategically to reduce contract risk.
• Conduct financial profitability analysis on contracts & supplier proposals to identify risk/unfavorable business or legal terms
• Review billing to ensure contract provisions are met and track reporting deadlines that influence billing.
• Develop, review, and award contracts, subcontract, confidentiality, and non-disclosure agreements.
• Prepare contract billing/cost information to management.
• Manage & control expenditures for subcontractors.
• Assist with the maintenance of government and customer property logs.
• Provide support to: Perform fundamental accounting duties such as General Ledger posting, Accounts Receivable, Accounts Payable, Payroll, and Fixed Assets.
• Perform month end billing for services.
• Prepare monthly financial statements: Income Statement, Balance Sheet, Cash Flow statement and other analytical reports as required
• Prepare, support and coordinate financial statement compilation, year-end audit schedules, and tax preparation with the company’s external CPA
• Supervise part-time accounting personnel
• Assist with the creation and maintenance of company and project budgets
• Propose and assist with the implementation of process improvements related to accounting, budgeting, cost proposals and government property functions
• Ensure compliance with federal, state, and local financial legal requirements by studying existing and new legislation, enforcing adherence to requirements, and advising management on needed actions.
• Maintain cash flow by monitoring bank balances and cash requirements
• Reconcile accounts to the general ledger and with subsidiary systems such as payroll

Skills

Attention to detail

Budgeting

Financial reporting

Contract accounting

Communication

Education

Bachelor’s degree or higher in finance/accountancy/legal studies

Tools

Payroll software

Microsoft Excel

QuickBooks

Job description

Applied Optimization is seeking a Contracts/Accounting Specialist to manage contract lifecycle, budgeting, and payroll for a service-based company in Fairborn, OH. The role requires attention to detail and strong analytical skills across accounting and contracting functions.

In this role you will prepare cost proposals, oversee billing and profitability analyses, and ensure compliance with federal, state, and local requirements. In-office attendance is required, with no remote work available.