Government Bids & Contracts Coordinator

Covenant Logisitcs; Chattanooga (TN); Hybrid; USD 22,041 - 33,062; Full time

Benefits offered by this job

401(k) Match

Health benefits

Paid time off

Tuition reimbursement

Employee discounts

Job summary

Covenant Logistics is seeking a Brokerage Contracts Coordinator to assist with government bids and proposals, gather required documentation, and ensure bid compliance. You will coordinate across operations, accounting, legal, and leadership to support bid development and timely submissions.

You will also maintain contract files, track bid calendars, and prepare detention-related documentation while supporting internal audits and reporting.

Qualifications

• Assist with preparation, assembly, and submission of government bids and proposals on time.
• Gather pricing inputs, certifications, and compliance materials for bid responses.
• Maintain organized contract files and vendor registration documentation.

Responsibilities

• Assist with the preparation, assembly, and submission of government bids and proposals in accordance with agency requirements and deadlines.
• Gather required documentation, pricing inputs, certifications, and compliance materials to support bid responses.
• Conduct research on government agencies, contract opportunities, and competitors to support bid strategy and proposal development.
• Maintain and organize contract files, compliance records, and vendor registration documentation.
• Monitor and track all active shipments for potential detention exposure; flag high-risk loads early and coordinate with operations as needed.
• Coordinate internally with operations, accounting, legal, and leadership teams to support bid development and approvals.
• Track bid calendars, submission deadlines, and required follow-up actions to ensure timely and accurate submissions.
• Submit detention requests to customers and brokers within required timeframes, adhering to customer-specific processes and documentation requirements.
• Negotiate detention approvals and resolve disputes related to detention/accessorial charges; communicate professionally and persistently to drive fair outcomes.
• Track approvals, denials, partial approvals, and dispute statuses. gather additional supporting documentation to overturn denials when appropriate.
• Coordinate with accounting/billing teams to ensure approved detention/accessorial charges are invoiced correctly, coded appropriately, and billed to the correct party.
• Support internal audits and customer inquiries by producing documentation and clear claim summaries.
• Provide general administrative and project support to the Government Contracts team, including document management and reporting.
• Generate detention recovery reports and provide regular updates to leadership on captured and lost revenue, key drivers of denials, and top detention locations.
• Assist with process improvements related to bid tracking, documentation, and compliance organization.

Skills

Attention to detail

Time management

Written communication

Verbal communication

Cross-functional collaboration

Confidential information handling

Microsoft Office

Education

High school diploma or equivalent

Higher education preferred

Job description

Covenant Logistics is seeking a Brokerage Contracts Coordinator to assist with government bids and proposals, gather required documentation, and ensure bid compliance. You will coordinate across operations, accounting, legal, and leadership to support bid development and timely submissions.

You will also maintain contract files, track bid calendars, and prepare detention-related documentation while supporting internal audits and reporting.